CLAYESMORE SCHOOL

JOB DESCRIPTION

POSITION: Marketing & Admissions Manager – Clayesmore School

JOB OVERVIEW

Summary of role

The Marketing & Admissions Manager is responsible for driving and executing all areas of marketing and admissions at
Clayesmore. This role will take the lead on key marketing and admissions initiatives while also providing support for wider
departmental projects.

The successful candidate will work closely with colleagues, external agencies to deliver outstanding results. You will be expected
to demonstrate expertise in both marketing and admissions, combining a strategic mindset with hands-on campaign
management. This is an ideal role for an experienced and ambitious professional who thrives in a dynamic environment, is
passionate about education, and is committed to delivering exceptional outcomes for our schools and students.

This role will suit someone who is creative, detailed and strategic at the same time, your workload will vary between large scale
campaign management through to day-to-day priorities of the campaign execution. You will be accountable for daily
performance marketing and ensuring all student acquisition campaigns are delivered through project management, inter-
personal skills, communication skills, administration, problem solving and process management.

Reports to: Head / ILG SLT
Reports in: Admissions team

KEY TASKS

Marketing
•  Management of the Marketing & Admissions Campaign Calendar, including major annual campaigns,

admissions drives, partnerships, tactical requirements, and student retention initiatives.

•  Manage and optimise digital paid media channels (e.g., paid social, PPC) to deliver both student acquisition

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and admissions targets.
Compose and schedule email marketing campaigns for both prospective student acquisition and current
student retention, including admissions communications and offers.
Collaborate with partners, to continually improve our website as the primary acquisition channel
Coordinate local marketing outreach efforts, events, and partnerships to drive brand presence and increase
applications within the community.
Create and oversee the production of promotional materials and signage to support both marketing and
admissions initiatives.

•  Monitor and report on the effectiveness of marketing and admissions campaigns, providing

recommendations for ongoing optimisation and improved conversion rates.
•  Raise the profile of Clayesmore School regionally, nationally and internationally

Admissions
•  Oversee and own the full admissions process across the school, from initial enquiry to enrolment, ensuring

a welcoming, efficient, and supportive experience for families.
Provide a continued point of contact for all stages of the admissions process.

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•  Monitor admissions targets in line with the school objectives, regularly reporting on pipeline, conversion

rates, and trends.

•  Design, build, and implement a series of automated customer journeys within our CRM platform

(Digistorm) to support lead nurturing, student admissions, onboarding, and retention.

•  Work closely with school leadership and teaching staff to ensure alignment and exceptional service

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throughout the applicant journey.
Ensure compliance with all statutory and safeguarding requirements in admissions communications and
processes.

Stakeholder Management
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Collaborate with key stakeholders across the school, including admissions and SLT teams, to ensure online
and offline marketing and admissions campaigns are delivered to a high standard, within budget, and on
time.

•  Manage communications within the school, keeping them up to date, informed, and engaged throughout

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campaign and admissions cycle development.
Coordinate with external agencies (e.g., IOS Ignite) and partners to deliver best-in-class creative and
campaign execution.

Budget Management
•  Daily management of invoicing and tracking of the marketing and admissions budget.
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Ensure all marketing and admissions activities are delivered within agreed budgets and provide value for
money.

•  Monitor spend, forecast future needs, and report on ROI for all activities.

Person Specification

Essential

Desirable

Qualifications

•  Undergraduate degree and/or marketing

qualification.

Knowledge

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Education Sector (Desirable):
Awareness of independent schools,
student recruitment cycles, and
sector-specific admissions
challenges.
Compliance & Best Practice:
Knowledge of GDPR and
safeguarding considerations in
marketing and admissions
communications.
Data: ability to collect and analyse
data for granular reporting
Trends: continually monitors latest
market and brand trends
Demonstrates a keen eye for detail,
design and branding
Shows a keen interest and passion
for marketing practices and
processes, with a strong desire to
develop a career within marketing

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Tech Literacy: Solid understanding of using IT
systems (i.e. Microsoft Office, Canva, CRM).
Content creation: the ability to confidently create
and plan multi-channel content.
Social Media Savvy: Proficient with major social
media platforms and analytics tools.
Creativity and Design: Basic design skills for creating
marketing materials and demonstrates a keen eye
for detail, design and branding.

•  Marketing mix: demonstrates a good understanding
of multi-channel marketing and the platforms
associated to each i.e. digital marketing,
offline/traditional marketing, events marketing, PR
etc.

•  Admissions Expertise: Hands-on experience

managing the student admissions process, including
enquiry management, application processing,
conversion strategies, and delivering a high-quality
applicant experience.
Digital Channels: Familiarity with digital paid media
(e.g., PPC, paid social), CRM systems, email
marketing, and website optimisation.
Data & Analytics: Ability to interpret marketing and
admissions data, use analytics tools, and apply
insights to improve results.
Project Management: Excellent process & project
management skills, preferably across multiple
stakeholder groups.

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Experience of Brand management
and development within an FMCG
environment
A personal interest in or affinity to
the education sector
Experienced in producing well
written and effective marketing
briefs for external partners
Experienced in external agency
management and negotiation
Stakeholder management skills.

Experience

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Proven experience working in a similar role - at least
5 years’ experience with some recent accountability
for consumer acquisition of a b2c product or service
proposition, ideally within the education sector or a
similarly complex, multi-stakeholder environment.
Campaign Leadership: Proven track record of
planning, executing, and optimising multi-channel
marketing and/or admissions campaigns.
Admissions Management: Hands-on experience
managing the admissions process—handling
enquiries, applications, and supporting conversion.
Stakeholder Collaboration: Experience working with
and coordinating diverse internal teams (e.g.,
marketing, admissions, school staff) and external
agencies/partners.
Digital Marketing Execution: Demonstrated ability to
manage digital campaigns, including paid media,
email, and website projects.
Performance Monitoring: Experience using analytics
and reporting tools to measure campaign and
admissions effectiveness and recommend
improvements.
Creative Development: Experience briefing and
reviewing creative assets for both marketing and
admissions communications.
Event & Community Engagement: Involvement in
organising and delivering events, open days, or local
outreach to support marketing and admissions.
Budget & Process Management: Experience
managing budgets, tracking spend, and ensuring
efficient delivery of projects.
Experience in presenting to internal and external
audiences and stakeholders up to CEO level.

Personal Qualities – Skills and Behaviour

Work Ethic

•  Ability to work well under pressure and in a fast paced and dynamic environment
•  Have high intellectual capability and ability to work from initiative
•  Demonstrates a self-starter, proactive and ‘can-do’ attitude
•  An ability to work unsupervised when needed, with a high level of self-motivation.
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•  Ability to work both collaboratively and independently as a team player, willing to get stuck in and

Flexible approach to adapt, overcome and succeed within the scope of the Job Description

roll their sleeves up

Communication
Skills

•  Ability to produce comprehensive, grammatically correct and well-written communications
•  Demonstrates strong and professional oral communication skills
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•  Have an open, honest and friendly style and a proven ability to influence colleagues and

Excellent interpersonal skills

stakeholders at all levels

•  Able to support, motivate and inspire colleagues by leading through example

Insight

Organisation

•  Ability to think like a customer (parents/student)
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•  Demonstrate a sound marketing instinct

Creative and strategic thinker who can offer new ideas
Problem solving and decision-making ability

Can effectively prioritise a variety of tasks at once and work towards deadlines

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•  Be well organised and highly structured in how he/she develops and communicates ideas
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Efficient time management

Equal Opportunities and Commitment

Equal
Opportunities and
Commitment

Commitment to equality of opportunity for all regardless of gender, disability, religion, and ethnic origin

Demonstrate a commitment to:
•  promoting ILG’s vision, values and ethos
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•  ongoing relevant professional self-development

relating positively to and showing respect for all colleagues

I have read and understood the responsibilities for the position of Marketing & Admissions Manager.  I am aware that the Job
Description is subject to change accordance with the needs of the business.

Name:

Signed:

Date:

Inspired Learning Group committed to safeguarding and promoting the welfare of children & young people and expects all staff
to share this commitment. Applicants must be willing to undergo child protection screening, as all new staff will be subject to
enhanced DBS clearance, identity checks, qualification checks and employment checks to include an exploration of any gaps
within employment, two satisfactory references and registration with the Disclosure and Barring Service (DBS).

Job Title

Coffee Shop Assistant

Responsible to

Coffee Shop Supervisor

Role Overview

You will play an integral part in the team to create and maintain an environment that is constantly
monitored to ensure it is delivering a professional service, and is clean and safe. You will be friendly
and understand the importance of customer service, hospitality and be willing to go out of your way
to help the customer.

Responsibilities and Duties

•  Support the Coffee Shop Supervisor in the day to day management, operation and development

of the Coffee Shop, taking responsibility for the operation in the Supervisor’s absence.

•  Report for duty punctually for every shift, in complete clean uniform to undertake all necessary

tasks to ensure the Coffee Shop runs smoothly throughout the day.

•  Willingness  to  attend  appropriate  training  sessions  including  food  hygiene  and  allergy
awareness.  Barista Training to be ongoing, including the development of new team members
and refresher training as products develop.

•  Prepare and  serve  a  limited, but high quality  food offering to  the  customer eg,  soups,  jacket

potatoes, paninis and sandwiches.

•  Working within the requirements of  relevant Health & Safety and Food Hygiene Regulations,
ensure that a high standard of hygiene, safety and cleanliness of the premises and equipment is
maintained by following cleaning schedules on shift and in set up and clean down.

•  To be responsible for cash handling, float management and till reconciliation on a daily basis
•  Maintain adequate stock levels of drinks, snacks crockery and disposables.
•  Assist with the ordering and storage of food, beverages and cleaning products liaising with the

Chef Manager and Household Manager in respect of of any additional stock required.

•  Be  responsible  for  the  smooth  running  of  the  Coffee  Shop  during  events  which  may  include

catering and hosting late night opening.

•  Work  safely  around  the  kitchen  equipment  and  report  any  maintenance  issues  to  the  Chef

Manager.

•  To be responsible for daily security of unlocking and locking of the Coffee Shop, liaising with the

Estates team for out of hours security of the department when necessary.

•  Any other duties and responsibilities such as may be reasonably required within the level of the

post.

Person Specification

Essential
•  Embody the values of Clayesmore
•  Experienced in first class customer service and hardworking
•  Good organisational skills with a proven record of reliability/good timekeeping with a hands on,

flexible approach

•  The ability to carry out tasks quickly and be able to follow procedures and instructions
•  Committed to ensuring good food hygiene in the workplace
•  Experience of working effectively in a team and have the ability to work on your own
•  Well presented
•  Ability to undertake the manual aspects of the role within manual handling guidelines

Desirable

•  Previous experience of working in the catering industry (although full training will be given)
•  Previous experience of working in an educational establishment
•  Level 2 Food Hygiene and Allergen awareness trained or willingness to be trained
•  Barista trained or willingness to be trained

After appointment, the postholder will be required to undertake the next available Food  Hygiene
Level 2 training.

Additional Information

•  This is an all year round post, not term time only.
•  Benefits  include  a  free  lunch-time  meal,  free  membership  of  the  Clayesmore  Sports  Centre,
death in service benefits and a non-contributory pension scheme into which the school currently
pays 8% of your salary.

•  Membership of the Clayesmore Society and assocatied member benefits.

Date prepared :
Prepared by :

March 2022
Head of Estates and Operations / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title:

Teacher of Business

Responsible to:
______________________________________________________________

Head of Department

All teachers at Clayesmore must have a genuine interest in and commitment to a holistic education. Academic
work  and  good  results  are  important,  and  we  seek  to  recruit  and  develop  excellent  classroom  teachers.
However, the extra-curricular life is important too and all members of staff contribute significantly to this
side of our work.

Our intake has a wide ability range – three offers from Oxford this year but also many students who find
academic work difficult. A Clayesmore teacher must have a genuine interest in how to help all students do
well, whatever their starting point.

The working week runs from 8.30am Monday until about 4.30pm on a Saturday.

The school is in session for approx. 195 days each year with a few more used for INSET. We  work 21/22
Saturdays each year – other term time Saturdays fall on Exeats and Half-Terms. Currently, a full-time teacher
teaches  28-30  35  minute  lessons  each  week,  contributes  to  the  games  programme  and  to  LEX  (the  co-
curricular programme). More details are listed below.

RESPONSIBILITIES AND DUTIES

Understand and successfully deliver all elements of the teachers standards.

The standards refer to “making a positive contribution to the wider life and ethos of the school”. This means:

a.  being a tutor and taking a benevolently rigorous interest in the progress of the tutor group

b.  being a visiting tutor in a boarding house with one duty evening each week (5.45pm – 10.45pm);

c.  coaching games, or supporting the programme in some other way;

d.  contributing to LEX and the activities programme as required;

e.  attending all major school events – these are listed in the staff handbook;

f.  attending all events directly related to the life of the tutor group;

g.  attending all parent-teacher meetings (for year groups taught or tutored);

h.  doing staff duties one day each week and on up to 3 Sundays in the year;

i.

carrying out any other reasonable duties given to them by the Head.

1 of 2

PERSON SPECIFICATION

Essential

  Be able to meet all the teachers standards

  Hold a relevant degree

  Be organised and self-motivated

  Be optimistic, forward-looking, and cheerful; enjoy being a team-player

  Be confident teaching a wide age and ability range

  Have experience in relevant extra-curricular activities and be keen to share this experience with pupils

  Have the social skills, confidence, resilience and initiative to contribute to and enjoy working in a busy

boarding school.

  Have the confidence and self-awareness to seek advice when necessary

Desirable

  Recognised teacher qualification, such as PGCE, or equivalent experience

  Be a skilled user of IT to facilitate learning and assessment

  Be able to write English clearly and accurately

  Already have a knowledge of safeguarding requirements and good practice

  Be able to demonstrate a strong commitment to personal continuous professional development

Notes

  This job description is not necessarily a comprehensive definition of the post: it will be reviewed regularly

and it may change at any time after consultation with the holder of the post.

  This job description allocates duties and responsibilities but does not direct the particular amount of time

to be spent in carrying them out and no part of it may be so construed.

  New staff are inducted, briefed and sometimes accompanied on all new duties.
  The  conditions  of  the  Clayesmore  salary  scheme  provide  enhancement  to  DfE  salary  provision  in

recognition of a strong contribution to the extra-curricular life of the school.
  Heads of Academic Departments – please see list of additional responsibilities.

Date reviewed :
Reviewed by :

January 2023
Deputy Head Academic

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

2 of 2

Job Title

Swim Teacher Support (Learn to Swim)

Responsible to

Commercial Manager

Role Overview

Support the swim teacher during lessons by assisting children in the water. Provide encouragement
and reassurance, particularly for beginners who may feel nervous or lack confidence.

Help ensure the safety and wellbeing of all children in the pool.

Assist children with basic skills such as floating, kicking, and building water confidence, under the
direction of the swim teacher.

●  Work as part of a team to support the swim teacher in delivering the Learn to Swim programme.
●  Assist in creating a learning environment that is fun, safe, and supportive, helping children to

feel confident and comfortable in the water.

●  Follow the direction of the swim teacher to encourage and guide children with basic skills such

as floating, kicking, and water confidence.

●  Offer encouragement and reassurance to pupils, helping to build positive relationships.
●  Support with safety in the pool by staying attentive, engaged, and aware of all children in the

group.

●  Provide  feedback  to  the  swim  teacher  about  children’s  progress  or  any  concerns  observed

during lessons.

●  Help maintain good discipline and behaviour in the pool area, ensuring lessons run smoothly.
●  Set a positive example by being enthusiastic, approachable, and reliable.
●  Abide by all health and safety procedures and follow safeguarding requirements at all times.
●  Be  willing  to  attend  training  or  updates  as  required  to  ensure  best  practice.

This role is designed to support the swim teacher, rather than lead lessons. Responsibilities may
vary slightly depending on the group, level of ability, or specific needs of the children.

Person Specification

Essential
●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Good  interpersonal  skills  and  the  ability  to  relate  to  children  and  adults  in  a  friendly  but

authoritative way

●  Excellent communication skills with people of all ages and abilities
●  Demonstrates a high level of maturity

●  A deliverer of exceptional customer service at all times
●  Excellent communication skills, ensuring a courteous and welcoming manner at all times
●  The post holder will be a confident and enthusiastic individual with a strong work ethic and a

desire to learn.

●  The ability to work effectively in a team as well as autonomously is essential.
●  A high standard of personal appearance is required and all issued uniforms must be maintained

accordingly.

●  The Sports Centre runs on a busy schedule so punctuality is vital.

Desirable
●  National Pool Lifeguard Qualification (NPLQ)

Date reviewed :  October 2025
Reviewed by :

Commercial Manager / Head of HR and Compliance

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

Household Assistant

Responsible to

Household Manager

Role Overview
The purpose of the position is to ensure that all campus premises (domestic, office and academic)
are maintained to a high standard of cleanliness.  You are also required to work in accordance with
child safeguarding criteria.

Responsibilities and Duties
  Cleaning  of  domestic,  office  and  academic  premises  to  include,  but  not  limited  to:  floors,

surfaces, waste bins, toilets, sinks and wash basins

  Ensuring cleaning tasks are completed in a timely manner and to a high standard
  To promptly report any problems and issues to the Line Manager
  To  comply  with  all  aspects  of  the  Clayesmore  School  Cleaning  requirements,  using  PPE  if

required for a task

  Careful use of all cleaning materials at all times observing guidelines specified in the Health and

Safety act 1993, COSHH etc

  Careful  use  of  manually  and  mechanically  operated  equipment  at  all  times  observing  the

guidelines specified in the Health and Safety Act 1993 etc

  To undertake all aspects in cleaning walls (up to 2 metres) floors, fixtures and fittings and to

assist with ‘deep clean’ at the beginning and end of term

  To work in accordance with all the fire regulations and ensuring that fire exits are kept clear at

all times.

  Ensuring that a high standard of customer care is maintained at all times
  To display a courteous and pleasant attitude towards parents, pupils and staff
  Ensuring good punctuality at all times
  To  ensure  a  high  standard  of  personal  cleanliness  and  personal  appearance  to  comply  with

statutory regulations

  To  receive  training  and  attend  training  courses  as  is  necessary  to  maintain  standards  in  the

establishment

  Report all mechanical and / or fixture and fitting defects to the Line Manager
  Report pest sightings and any indication of infestation
  To undertake all other additional duties as may be deemed appropriate by your line manager

Irregular tasks

  To  assist,  occasionally,  outside  your  normal  working  hours.  This  would  be  arranged  only  by

mutual agreement between the Line Manager and the member of staff

  To report any customer complaints
  To report immediately any incidents of accident, fire, theft, loss, damage or other irregularities

and take action as may be appropriate or possible

  To attend meetings as may be necessary
  To suggest any improvements which could be made to enhance the household provision

Person Specification

Essential
  To live out the values of Clayesmore
  Ability to work under pressure
  Good organisational skills
  Excellent timekeeping
  Work well in a team
  Well presented
  Hard working
  Possess a good sense of humour
  Possess a good ethic towards customer care

Contractual Information

  This is term time only (38 weeks per annum), part time role
  The hours will be worked over 5 days, Monday to Friday.  In addition to the core hours, all staff
are required to work on Open day (usually 2 hours, 3 times per year) and to be part of a Saturday
rota team.

  Benefits include a free membership of the Clayesmore Sports Centre, death in service benefits

and a non-contributory pension scheme

.....................................................
(Job Holder)

..............................................
(Head of HR)

Date: ...........................................

Date: ....................................

Date reviewed :
Reviewed by :

October 2022
Household Manager / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title:

Teacher of Games

Responsible to:
______________________________________________________________

Head of Department

All teachers at Clayesmore must have a genuine interest in and commitment to a holistic education. Academic
work  and  good  results  are  important,  and  we  seek  to  recruit  and  develop  excellent  classroom  teachers.
However, the extra-curricular life is important too and all members of staff contribute significantly to this
side of our work.

Our intake has a wide ability range – three offers from Oxford this year but also many students who find
academic work difficult. A Clayesmore teacher must have a genuine interest in how to help all students do
well, whatever their starting point.

The working week runs from 8.30am Monday until about 4.30pm on a Saturday.

The school is in session for approx. 195 days each year with a few more used for INSET. We  work 21/22
Saturdays each year – other term time Saturdays fall on Exeats and Half-Terms. Currently, a full-time teacher
teaches  28-30  35  minute  lessons  each  week,  contributes  to  the  games  programme  and  to  LEX  (the  co-
curricular programme). More details are listed below.

RESPONSIBILITIES AND DUTIES

Understand and successfully deliver all elements of the teachers standards.

The standards refer to “making a positive contribution to the wider life and ethos of the school”. This means:

a.  being a tutor and taking a benevolently rigorous interest in the progress of the tutor group
b.  being a visiting tutor in a boarding house with one duty evening each week (5.45pm – 10.45pm);
c.  coaching games, or supporting the programme in some other way;
d.  contributing to LEX and the activities programme as required;
e.  attending all major school events – these are listed in the staff handbook;
f.  attending all events directly related to the life of the tutor group;
g.  attending all parent-teacher meetings (for year groups taught or tutored);
h.  doing staff duties one day each week and on up to 3 Sundays in the year;
i.
carrying out any other reasonable duties given to them by the Head.

PERSON SPECIFICATION

Essential
•  Be able to meet all the teachers standards
•  Hold a relevant degree
•  Be organised and self-motivated

1 of 2

•  Be optimistic, forward-looking, and cheerful; enjoy being a team-player
•  Be confident teaching a wide age and ability range
•  Have experience in relevant extra-curricular activities and be keen to share this experience with pupils
•  Have the social skills, confidence, resilience and initiative to contribute to and enjoy working in a busy

boarding school.

•  Have the confidence and self-awareness to seek advice when necessary

Desirable

•  Recognised teacher qualification, such as PGCE, or equivalent experience
•  Be a skilled user of IT to facilitate learning and assessment
•  Be able to write English clearly and accurately
•  Already have a knowledge of safeguarding requirements and good practice
•  Be able to demonstrate a strong commitment to personal continuous professional development

Notes

•  This job description is not necessarily a comprehensive definition of the post: it will be reviewed regularly

and it may change at any time after consultation with the holder of the post.

•  This job description allocates duties and responsibilities but does not direct the particular amount of time

to be spent in carrying them out and no part of it may be so construed.

•  New staff are inducted, briefed and sometimes accompanied on all new duties.
•  Heads of Academic Departments – please see list of additional responsibilities.

Date reviewed :
Reviewed by :

January 2023
Deputy Head Academic

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

2 of 2

Job Title

Swim Teacher (Learn to Swim)

Responsible to

Commercial Manager

Role Overview

To provide instruction in the specified activity which is enjoyable, safe, appropriate to the ages and
abilities of the pupils and technically sound.  To plan the sessions in advance and write up notes as
may be appropriate or as required.  To ensure lessons progress from week to week and session to
session to maintain the interest of the class and promote learning.

Responsibilities and Duties

•  To  work  as  part  of  a  team  of  swimming  teachers  providing  lessons  as  part  of  the  centre’s

programme of Learn to Swim lessons

•  To create a learning environment which is fun, safe, appropriate to the activity, technically sound
and learner centred.  The post holder will be directly responsible for the members of the class
during the lesson period

•  To plan a full session of activity that is appropriate to the level of ability, course syllabus and

encourages learning

•  To create a rapport with the class, using names where possible
•  To take a register at the start of each lesson, write brief progress notes and assess each pupil,

advising on the most appropriate class for the next set of lessons

•  To complete all records and paperwork required by the programme on time and accurately
•  To meet with other centre employees or the parents to discuss progress if required
•  To keep up to date with best practice and teaching methods by attending on-going training or

training by the professional body

•  To abide by all safety regulations and procedures and ensure the safety of pupils in the session
•  Where the post holder has committed to teach frequent or regular classes, the post holder must

find cover for any requested time off for it to be approved

•  A  degree  of  creativity  will  be  required  in  formulating  challenging,  enjoyable  and  progressive
activities and responding to individual needs and personalities within the session time.  Session
content  will  be  related  to  specific  qualifications  and  draw  on  individual’s  own  teaching
experience with assessments and recommendations being made against set criteria

This is a generic job description for all swimming teachers who are employed to instruct group or
individual lessons as part of the centres programme of  swimming courses.  Precise requirements
will differ according to the particular session being conducted and the syllabus requirements.

Person Specification

Essential
•  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
•  A  formal  qualification  in  swimming  teaching,  at  least  equivalent  to  the  Amateur  Swimming
Association Teachers Award.  Other specialised qualifications will be required for other water
based activities such as diving or if taking classes of a specialised nature

•  Good  interpersonal  skills  and  the  ability  to  relate  to  children  and  adults  in  a  friendly  but

authorititve way

•  Excellent communication skills with people of all ages and abilities
•  Demonstrates a high level of maturity
•  Experience of planning progressive classes and predetermined syllabus work, adapting material

and practices to the specific individual or group

•  Experience of analysing and correcting faults to assist the pupils in gaining skills and increasing
confidence, assessing pupils against predetermined criteria set by the centre or a national body
•  The ability to swim and pass the National Rescue Award for Swimming Teachers and Coaches

(NRA) which includes basic lifesaving skills

•  Good levels of literacy to enable the post holder to make notes and complete recommendation

slips

•  Hold a first aid at work certificate or prepared to undertake training to gain the qualification

Desirable
•  National Pool Lifeguard Qualification (NPLQ)

Date reviewed :  August 2024
Reviewed by :

Commercial Manager / Head of HR and Compliance

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

Casual/Relief Minibus Driver

Responsible to

Transport Manager

Role Overview

To drive our minibuses to transport pupils to and from school at the start and end of the school day
during term time, incorporating general care of the bus before and after each school run. In addition,
the role may involve driving pupils to fixtures and any other reasonable driving requests.

Responsibilities and Duties
●  To carry out pre-drive safety checks, using the Vectare Driver’s App, to ensure that there are no

faults

●  To drive to pick up points as indicated by the Transport Manager ensuring that the  pupils are

picked up on time and arrive at school at 8.15am (traffic and weather permitting)
●  To record the pupils boarding / leaving the minibus, using the Vectare Driver’s App
●  Ensure the side passenger door is used by the pupils to enter and leave the minibus
●  To return the minibus to the Astro car park, remove rubbish from the vehicle and ensure that it

is left clean and tidy

●  To check the minibus and report any faults or damage to the Transport Manager at the earliest

opportunity

●  To ensure that the minibus is left locked with all doors and windows closed
●  To be responsible for ensuring that the minibus is not left completely or nearly empty of fuel
●  To  report  all  complaints  and  incidents  with  pupils,  parents  or  the  public  to  the  Transport

Manager on return to the School

●  To not enter into any agreement with parents for picking up and dropping off children at any

points not agreed at the time of booking with the Transport Manager

●  To take all reasonable steps to ensure the safety and well-being of pupils under your care and
supervision as Casual/Relief Minibus Driver. This includes, ensuring that pupils within your care
remain well behaved

●  Drivers are expected to drive cautiously with consideration to other road users at all times and

adhere to speed limits and other regulations set out in the Highway Code

●  Adhere to the Code of Practice as set out by the Transport Manager
Person Specification

Essential
●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Clean driving licence with D1 or PCV D1 category

●  Ability to communicate well with pupils, parents and colleagues
●  Good organisational skills
●  Excellent timekeeping
●  Experience of working effectively in a team
●  Well presented
●  Hard working and possesses a good ethic towards customer care

Desirable
●  Previous experience of driving large vehicles
●  Previous experience of working in an educational establishment

All drivers must undertake the minibus driver training course and assessment prior to carrying out
this role.

Willingness to undertake first aid training as available is desirable

Date reviewed :
Reviewed by :

 July 2023
 Head of Compliance & Business Support/ Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

POSITION: Minibus Driver

JOB OVERVIEW

Summary of role
The role of the Minibus Driver required driving the minibus for morning and evening school runs.
The successful applicant must be a good timekeeper, have a DI category and a clean driving licence.
Term Time only -
Mornings: 06:15am/06:30am to 9.00am
Evenings: 17.00pm to 19.20pm.

Reports to: Transport Manager
Reports in:  None

KEY TASKS

Driving

•
•

•

To undertake minibus driving each school day for the routes assigned to you by the Transport Manager.
To carry out daily vehicle checks to ensure that the vehicle is roadworthy, with appropriate checks on oil,
fuel, brakes and tyre pressures and that the vehicle is clean and presentable, ensuring that the vehicle to
school ready for the next journey after each use, reporting any issues to the Transport Manager.
To ensure prompt departure from school or external collection points in accordance with the minibus
schedule to ensure all pupils arrive and depart on time for all trips. Communicate with parents or
guardians where appropriate.

•  Comply with all school policies and procedures as well as external legislation, such as road traffic

•

regulations and the Highway Code
To fully comply with all vehicle security regulations, school and DVSA rules and regulations relating to
licences, including updating the school as appropriate and allowing licence checks to be conducted every
twelve months

Parents and Pupils

•

•

•

•

To be responsible for the Health and Safety, comfort and welfare of pupils while in the minibus, ensure
pupils adhere to all School regulations throughout the journey, including remaining seated and wearing
seat belts
To ensure that pupils are met by adults when dropping of at scheduled parent collection points. Drivers
must disembark the vehicle to ensure safe delivery and are responsible for ensuring pupils crossroads
safely. A duty of care towards our pupils is paramount.
If the bus is anticipated to be late, on either inward and/or return journey, both the school, and parents
must be immediately informed
To be aware and comply with the protocols and procedures in the event of an emergency/breakdown

Additional

Flexibility
•

To be prepared to cover for absent colleagues and to be available for other minibus driving requirements
outside the normal hours for this role

Other
•

To contribute to the life of the school through participation in meetings and after school activities such as
sports, culture or arts events

Training
•

To attend relevant training courses as required

Person Specification

Essential

Qualifications

•  A clean driving licence, including D1,
which is the ability to drive a minibus
of up to 16 seats (standard licence)



Desirable



Experience &
Knowledge

•  experience and knowledge of the



roads and hazards around the area.

•

Skills and Attributes  •  a flexible approach to work and a ‘can
do’ attitude.
you have an attention to detail and
take pride in your work
you have good verbal communication
skill with parents, pupils and
colleagues.
you are punctual and well presented.

•

•



Personal Qualities

  Be an effective team player that works collaboratively and effectively with others
  Excellent interpersonal skills, communicating (verbally and in-writing) effectively to a wide-range

of audiences

  Support, motivate and inspire both colleagues and pupils by leading through example
  Suitability to work with children
  Confidence, warmth, sensitivity, reliability and enthusiasm

Equal
Opportunities and
Commitment

Commitment to equality of opportunity for all regardless of gender, disability, religion, and ethnic origin

Demonstrate a commitment to:
  safeguarding and child protection equalities
  promoting the school’s vision, values and ethos
  high quality, stimulating learning environment
  relating positively to and showing respect for all members of the school and wider community
  ongoing relevant professional self-development

I have read and understood the responsibilities for the position of Minibus Driver.  I am aware that the Job Description is subject to change
accordance with the needs of the business.

Name:

Signed:

Date prepared: July 2025
Prepared by:     DFO and ILG

Date:

Inspired Learning Group is committed to safeguarding and promoting the welfare of children & young people and expects all
staff to share this commitment. Applicants must be willing to undergo child protection screening, as all new staff will be subject
to enhanced DBS clearance, identity checks, qualification checks and employment checks to include an exploration of any gaps
within employment, two satisfactory references and registration with the Disclosure and Barring Service (DBS).

Job Title

Estate Supervisor

Responsible to

Head of Estates and Operations

Role Overview

This role plays a crucial part in managing the maintenance operations across the whole school site,
which consists of buildings ranging from Grade II listed to new builds. This position is responsible for
the  day-to-day  line  management  of  the  Estate  team,  planning  and  coordination  of  scheduled,
preventative and reactive maintenance, both with the in-house team and external contractors when
appropriate.

The post holder will also be responsible for developing and moving forward maintenance schedules
and  providing  project  support  and  managing  project  workflow  when  necessary.    They  will  be
responsible  for  improving  team  and  resource  efficiency,  as  well  as  being  expected  to  partake  in
‘hands on’ maintenance tasks themselves.  They will participate in the  department rota to cover
weekend support and call-out duties when necessary.

The Estate Supervisor will coordinate the Estates team to assist other departments within the school
when required, such as for events and logistical support and any other duties/tasks that the school
requires to operate efficiently and effectively.

Responsibilities and Duties

●  Have  a  practical  working  knowledge  of  basic  plumbing,  electrical  and  mechanical  systems  to
support first-line maintenance and to liaise effectively with specialist contractors when required
●  Undertake  or  supervise  general  building  and  repair  work  where  appropriate,  including  basic

carpentry, bricklaying, and decorating tasks

●  Assist with small-scale refurbishment or improvement projects, ensuring works are completed

safely, on time and to the required standard

●  Support the planning and delivery of larger estate projects, working with external contractors

and consultants as directed by the Head of Estates and Operations

●  Ensure  the  Estate  department  maintains  high  standards  of  general  upkeep  and  routine
maintenance  across  all  buildings  and  associated  areas  of  the  school,  by  carrying  out  regular
inspections and audits

●  Coordinate  and  ensure  that  all  statutory,  mandatory and  internal  servicing  and  maintenance

tasks are carried out in accordance with current regulations and compliance

●  Alongside  the  Head  of  Estates  and  Operations,  manage  the  operational  budget  for  the
department, and assist with implementing effective cost control measures and procurement
●  Manage the support for events and logistics across the site and liaise with other departments to

ensure smooth operation and delivery of school and commercial events when required

●  Attend  meetings  and  communicate  relevant  information  when  appropriate  to  and  from  the

department and to other support HoDs as required

●  React to emergency situations and ensure that they are dealt with in a safe and timely manner
●  Perform troubleshooting exercises to solve any arising problems
●  Oversee  delegation  of  daily  tasks  and  maintenance  requests  to  appropriate  team  members

within Estates

●  Ensure  the  schools  safe  systems  of  work  are  followed  and  health  and  safety  procedures  are

implemented at all times

●  Prepare weekly schedules for the Estate team members
●  Oversee servicing contractors whilst on site and with the support of the Estate office ensure all

documentation (DBS and insurances) are in place

●  Support Estate work in other ILG schools if/when the need arises
●  Carry out administrative tasks as required

Additional Duties

With training, the Estate Supervisor may need to take responsibility for maintaining the swimming
pool  and  associated  plant  room  during  the  school  holiday  periods.  This  will  include  carrying  out
regular water testing, monitoring and adjusting chemical levels, and ensuring the safe and efficient
operation of all pool systems in line with health and safety standards. Full training and guidance will
be provided to ensure compliance with school and regulatory requirements.

Person Specification

Essential
●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Relevant experience within the building or maintenance industry and a good understanding of

multiple trades

●  Good leadership and managerial skills
●  Responsible and professional approach to all areas of work in a polite and friendly manner
●  Good written and verbal communication skills with others
●  Confidence in working alone or with other team members
●  Patience and ability to remain calm in pressurised situations
●  Good organisation skills and current knowledge of safe working practices
●  Understand of budgetary requirements
●  Valid driving licence
●  Good sense of humour

Desirable
●  Previous management or supervisory experience
●  Good IT skills and experience of working with Excel or Google documents
●  Holds qualifications in a relevant trade, ie, City & Guilds
●  Previous experience of working in an educational environment

Additional Information

●  This is an all year round contract, not term time only
●  The hours to be worked are 40 contractual hours per week, Monday to Friday with a one hour
unpaid break each day.  Due to the nature of the role, some out of hours working will be required
●  Holiday entitlement will be 22 days per year (1 January to 31 December), inclusive of 8 bank
holidays.  You may be required to work any public holiday when the School is open, for which
time off will be given. The School reserves the right to designate up to 5 days per holiday year in
order to facilitate School closure

●  Benefits  include  a  free  lunchtime  meal  when  available,  free  membership  of  the  Clayesmore

Sports Centre, death in service and pension benefits

●  Membership of the Clayesmore Society and associated member benefits

Date prepared :  October 2025
Prepared by :

Head of Estates and Operations / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

Caretaker (Living-in position)

Responsible to

Head of Estates and Operations

Role Overview

As an integral member of the Estate team, this role will be responsible for maintaining security, conducting
minor maintenance work, assisting with preparing the school for events and ensuring the premises are
kept in a clean, tidy and safe condition.  This is a live-in role which requires flexibility in terms of providing
cover during the school week, and early mornings/late evenings for security and locking up purposes.

Responsibilities and Duties

Security
●  The  locking of school buildings and set alarms
●  Maintain the security of the school outside of school hours
●  Be vigilant for trespass and unauthorised parking on the school site
●  Assist in changing door codes when required
●  Escort contractors and visitors around the school when required

Incident Response
●  Be fully conversant with the school’s alarm systems for security and fire
●  Respond to any alarm, incident or emergency situation during shift times
●  Liaise  with  the  fire  and  intruder  alarm  monitoring  and  maintenance  company  and  accompany

engineer call-outs as required

●  Conduct fire alarm testing when required, and assist with fire drills and evacuation
●

In conjunction with Estate team members, provide safe access to the school and classrooms where
required in the event of snow, ice and other emergencies

●  Act as a duty first aider (training will be provided)

Portering and Maintenance
●  Assist in porterage duties throughout the school
●  Assist with the setting up and taking down of events
●  Emptying of on-site bins when required
●  Monitoring re-cycling and Shred-It bins, emptying when necessary
●  Pressure washing paths and steps
●  Clearing gutters and drains
●  Conduct monthly emergency light, fire extinguisher and fire call point tests
●  Assist the maintenance team when required
●  Assist with the operation and maintenance of school heating plant
●  Handyperson  duties  which  may  include  minor  repairs  to  furniture  and  fixtures  and  minor

decorating/painting tasks

●  Assisting with ‘Out of hours’ events and lettings, as required. To include: setting out and clearing away

furniture/equipment and reporting any issues arising to the Bursar.

●  Such other duties which may arise from the use of the premises
●  Carrying out frost precaution procedures
●  Be aware of the location of all stopcocks, gas and electricity meters and read meters as required
●  Assist  with  the  monthly  readings  taken  of  all  fuel  consumption  and  reporting  cases  of  higher  fuel

consumption than normal.

●  Replacing light bulbs/tubes if necessary and reporting any defects in the lighting or heating systems
●  Small plumbing repairs including unblocking sinks, toilets etc
●  Minor repairs to door handles, coat hooks, lockers, curtain poles etc
●  Ensuring safe pedestrian access to the school and between buildings by clearing leaves, snow and ice

as necessary – leaf clearing is a priority in the Autumn
Inspection of the school playgrounds and arrange repairs as required

●
●  Assisting and monitoring of quarterly PAT testing, tests and updates in line with school regulations

Person Specification

Essential
●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Proven record of reliability
●  Flexible approach to work, demonstrates willingness to go the extra mile
●  Good level of fitness and the ability to undertake the manual aspects of the role
●  Experience of working in a similar role

Desirable
●  Experience of working in an educational setting
●  A working knowledge of Health & Safety

 Additional Information

●  This is an all year round role
●  40  contractual  hours  per  week,  to  be  worked  within  a  shift  rota  which  covers  7  days  per  week.

Entitlement to one hour unpaid break each day.
●  A member of the duty team who responds to call-outs
●  Accommodation is provided at no cost to the postholder for the duration of their employment in the

role

●  Holiday entitlement will be 22 days per year (1 January - 31 December), plus 8 Bank Holidays. You may
be required to work any public holiday when the school is open, for which time off will be given. The
School  reserves  the  right  to  designate  up  to  5  days  per  holiday  year  in order  to  facilitate  a  School
closure.

●  Benefits include a free lunchtime meal, free membership of the Clayesmore Sports Centre, Death in

Service benefits and pension scheme.

●  Membership of the Clayesmore Society and associated member benefits

Date reviewed:       October 2025
Prepared by :           DFO / Head of Estates and Operations / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects all
staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

JOB DESCRIPTION

POSITION: Early Years Practitioner

JOB OVERVIEW

Summary of role
The role of an Early years Practitioner is to inspire, excite and nurture children through a crucial stage of their development. The
aim is to motivate children and use resources imaginatively to help them learn. You will provide a safe and secure environment
for them to develop their social and communication skills, while recording observations and summarising their achievements.

Reports to: Nursery Manager

KEY TASKS

Planning Learning

•
•

•

•
•

•

Plan rich and stimulating learning activities that achieve good progression in pupils’ understanding by:
Identifying clear learning objectives and learning content, appropriate to the subject matter and the pupils
being taught
Setting exciting and intriguing tasks for whole class learning, small group learning and self-initiated,
exploratory learning.
Setting clear targets for pupils’ learning that build on prior attainment
Identifying pupils who: - have special educational needs - are high attainers - are not yet fluent in English
Ensure that learning is appropriately differentiated so that the learning is well pitched and all pupils are
challenged at their current level of understanding.
Create a high quality, rich, stimulating and enabling learning environment containing items that will
capture pupils’ attention and lead to independent exploration.

•  Make effective use of assessment information on pupils’ attainment and progress when teaching and in

planning future learning.
Plan opportunities to develop pupils’ spiritual, moral, social and cultural development.

•

Teaching and classroom management

•

•
•

Ensure effective teaching of the whole class, and of groups and individuals within the whole class setting,
so that learning objectives are met, and pupils’ learning time is used efficiently.
Establish and maintain a purposeful learning atmosphere.
Set high expectations for pupils’ behaviours, establishing, and maintaining a good standard of discipline
through well focused, engaging teaching and through positive and productive relationships.
Establish a safe, clean and secure learning environment which promotes pupils’ confidence.

•
•  Use teaching methods which capture pupils’ interest and maintain their engagement through: offering rich,

•
•

captivating learning activities, setting the highest expectations for all pupils
Clearly establishing a purpose for learning, placing it within a context
Effective questioning that includes open and closed questions, together with the use of probing,
supplementary questions
Providing frequent opportunities for pupils to learn through talk and interaction
Stimulating intellectual curiosity and communicating enthusiasm for learning

•
•
•  Matching the teaching approaches used to the learning and development area of the curriculum and the

age of the pupils being taught

•  Modelling good language use to children
•  Modelling good social skills to children
•
•

Clear instruction, effective modelling and accurate explanation
listening carefully to pupils, analysing their responses and responding constructively in order to take their
learning forward
Selecting and making good use of ICT and other learning resources which enable learning objectives to be
met

•

Providing opportunities to develop pupils’ wider understanding by relating their learning to ‘real life’.

•
•  Be familiar with the Code of Practice on the identification and assessment of special educational needs

and, as part of the responsibilities under the Code, create and review One Plans for pupils with identified
special educational needs.
Evaluate your own teaching critically and use this to improve your effectiveness.

•

Management and administration

•  Be responsible for the line management of teaching assistants in the Nursery including their performance

•
•
•

management as required.
Participate in administrative and organisational tasks related to the responsibilities described above.
Support students on placement in Early Years Foundation Stage classes.
Foster close relationships with parents/carers and the wider community. Assist them to support their
child’s learning at home. Present a positive image of the school to all other stakeholders. The Governing
Body is committed to safeguarding and promoting the welfare of children and young people and expects all
staff and volunteers to share in this commitment.

Person Specification

Essential

Desirable

•  Foundation Degree or BA in Early Years (B.Ed)
•  Qualified teacher status (QTS)
•  Early years teacher status (EYTS)
•  Early years professional status (EYPS)

•

Experience of, and commitment to, outdoor
learning.

•  A knowledge and understanding of the use of a
range of media to teach and assess children’s
progress.

Qualifications

•  NVQ Level 3 or equivalent in childcare

Experience

Knowledge

•

•

Excellent understanding of the EYFS
curriculum and requirements
Experience within the Early Years
Foundation Stage

•

•  A knowledge and understanding of room
organization, learning strategies, and
working with a free flow environment
EYFS welfare, learning and development
requirements; Planning for learning in the
EYFS
The statutory requirements of legislation
concerning Equal Opportunities, Health &
Safety, SEN and Child Protection
The use of ICT to effectively support the
teaching and learning and to monitor
children’s progress.

•

•

Skills and Attributes  Ability to:

•  Develop good personal relationships within

•

the team
Establish and develop effective
relationships with parents and the
community
Communicate effectively (both orally and
in writing) to parents and children
•  Deal with conflict in an appropriate

•

manner

•  Be reflective and learn from past

experiences; Show resilience and an ability
to work under pressure; Promote the
school and nursery’s aims positively

•  Demonstrate excellent IT skills

Personal Qualities

Equal
Opportunities and
Commitment

•  Be an effective team player that works collaboratively and effectively with others
•

Excellent interpersonal skills, communicating (verbally and in-writing) effectively to a wide-range of
audiences
Support, motivate and inspire both colleagues and pupils by leading through example
Suitability to work with children
Confidence, warmth, sensitivity, reliability and enthusiasm

•
•
•

Commitment to equality of opportunity for all regardless of gender, disability, religion, and ethnic origin

Demonstrate a commitment to:
•
•
•
•
•

safeguarding and child protection equalities
promoting the school’s vision, values and ethos
high quality, stimulating learning environment
relating positively to and showing respect for all members of the school and wider community
ongoing relevant professional self-development

I have read and understood the responsibilities for the position of Early Years Practitioner.  I am aware that the Job Description is subject to
change accordance with the needs of the business.  I accept that I am fully responsible and accountable for the nursery and will operate the
nursery within the legislative parameters set by the relevant bodies.

Name:

Signed:

Date:

Inspired Learning Group committed to safeguarding and promoting the welfare of children & young people and expects all staff
to share this commitment. Applicants must be willing to undergo child protection screening, as all new staff will be subject to
enhanced DBS clearance, identity checks, qualification checks and employment checks to include an exploration of any gaps
within employment, two satisfactory references and registration with the Disclosure and Barring Service (DBS).

Job Title:

Receptionist

Reports to:

Head’s PA

___________________________________________________________________________

Job Purpose

The  primary  purpose  of  the  Receptionist  is  to  ensure  that  the  Main  House  Reception  is
efficient  and effective  in  welcoming  visitors, be they parents  or other  guests.    It  is also  to
provide secretarial support to the SLT.  Communication with parents is vital, providing them
any help and information they may need regarding their child’s education at Clayesmore.  This
role  requires  a  flexible  approach  and  the  ability  to  react  quickly  and  to  multi-task  whilst
maintaining attention to detail.  Having a welcoming, friendly and helpful manner with staff
and visitors is essential.

Main duties and responsibilities

Reception
●  Helping parents with their questions and enquiries
●  Meeting and greeting visitors to Clayesmore and signing them in correctly
●

Informing  other  staff  of  visitors’  arrival  as  necessary  and  ensuring  visitors  are  hosted
appropriately until those staff members have arrived

●  Monitoring and controlling the arrival of visitors into the Main House
●  Receiving, sorting and distributing letters and small parcels
●  Posting of outgoing mail
●  Assisting with and preparing multiple mailings
●  Ensuring the Prefects Board kept up to date.  Liaising with the signwriter to undertake the

updates during the summer holiday period.
Inputting data into school databases as required and as appropriate

●
●  Training other staff to be able to deal with all aspects of the reception tasks as required
●  Distributing letters for parents
●  Administration of telephone directory and the visitor’s log
●  Room bookings for Main House
●  Management and ordering of stationery
●  Tasks and duties in support of administrative functions as required
●  Covering Saturday reception requirements in the event of absence

Person Specification

Essential
●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Previous experience of working in a busy reception/front of house role
●  Excellent communication skills ensuring a courteous and welcoming manner at all times
●  A high standard of working knowledge of Excel, Word and Outlook
●  A high degree of accuracy with attention to detail
●  A flexible approach with a willingness to adapt to the changing demands of school life
●  A highly motivated individual with the ability to work on their own initiative
●  Exceptional social and interpersonal skills of the highest calibre
●  Experience of prioritising and planning a busy workload
●  A deliverer of exceptional customer service at all times

Desirable
●  Experience of working in a similar role in an independent school

Additional Information

●  This is a term time only role, working 34 hours per week with a 30 minutes unpaid break
●  Benefits include a free lunch each day, free membership of the Clayesmore Sports Centre,

pension and death in service benefits

●  Membership of the Clayesmore Society and associated member benefits

Date reviewed:
Reviewed by:

November 2025
Head’s PA / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and
expects all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo
safeguarding screening, including reference checks with previous employers and a criminal record check with
the Disclosure and Barring Service.

Job Title

Specialist Teacher

Responsible to

Head of Learning Support (Prep/Senior School)

Role Overview

The primary purpose of this position is to provide specialist, individualised teaching intervention for those
pupils with an identified learning need, as part of a holistic programme of support, delivered within the Prep
and/or Senior School’s Teaching and Learning Centres (TLC) and within the wider context of Clayesmore.

Responsibilities and Duties

1

Planning / Teaching

Teach allocated pupils by planning their teaching to achieve progression of learning through:

●

●

●

Identifying clear learning objectives and specifying how they will be taught and assessed
Setting tasks which challenge pupils and ensure high levels of interest
Setting appropriately challenging expectations
Setting clear targets, building on prior attainment

●
●  Providing clear structures for lessons maintaining pace, motivation and challenge
●  Maintaining  discipline  in  accordance  with  the  school's  procedures  and  encouraging  good  practice  with

regard to punctuality, behaviour, standards of work and prep;

●  Using a variety of teaching methods to match approach to content,and to structure information with the

needs of the pupils

●  Presenting key ideas and using appropriate vocabulary
●  Using effective questioning, listening carefully to pupils, giving attention to errors and misconceptions
●

Selecting appropriate learning resources and developing study skills
Ensuring  pupils  acquire  and  consolidate  knowledge,  skills  and  understanding  appropriate to  the  subject
taught
Evaluating own teaching critically to improve effectiveness
Liaising with all staff who teach the pupil

Monitoring, Assessment, Recording, Reporting

●  Produce an Individual Education Plan that is accessible to all teaching staff
●  Assess  how  well  learning  objectives  have  been  achieved  and  use  them  to  improve  specific  aspects  of

teaching

●  Mark and monitor pupils' work and set targets for progress
●  Assess  and  record  pupils'  progress  systematically  and  keep  records  to  check  work  is  understood  and

completed

●  Use the available data to identify strengths and weaknesses
●  Monitor strengths and weaknesses, and recognise the level at which the pupil is achieving

●

●

●

2

●  Undertake  assessments  of  pupils  as  requested  by  examination  bodies,  and  departmental  and  school

procedures

●  Prepare and present informative reports to parents
●  Report information of significance to the Head of the Teaching and Learning Centre

3

●

4

Curriculum Development

Contribute to departmental and whole school planning activities

Pastoral Duties

●  Promote the general progress and well-being of individual
●

Liaise with House Staff, the Deputy Head and the Assistant Head to ensure the correct implementation of
the school's pastoral systems

●  Register pupils and encourage their participation in all aspects of school life
●  Alert appropriate staff to problems experienced by pupils and make recommendations as to how these may

be resolved

●  Communicate, as appropriate, with parents (or guardians) of pupils, after consultation with appropriate

staff

Staff Development

To participate in the school’s Continual Professional Development arrangements
To  take  responsibility  for  own  professional  development  and  to  set  objectives  for  improvements,  this
includes the up to date knowledge and use of ICT
To participate in arrangements for further training and professional development as a teacher

Other Professional Duties

5

●

●

●

6

Have a working knowledge of teachers' professional duties and legal liabilities

●
●  Operate at all times within the stated policies and practices of the school
●

Know subject(s) or specialism(s) to enable effective teaching
Establish  effective  working  relationships  and  set  a  good  example  through  personal  and  professional
conduct
Endeavour to give every child the opportunity to reach their potential and meet high expectations
Cooperate with other staff to ensure a sharing and effective usage of resources to the benefit of the school,
department and pupils
Contribute  to  the  corporate  life  of  the  school  through  effective  participation  in  meetings  necessary  to
coordinate the management of the school
Take part in marketing and liaison activities such as Open Days/ Evenings and Parents’ Evenings
Provide a lesson that can be used by other staff in the event of absence
Participate in administrative and organisational tasks related to the post
Carry out any reasonable duties given to them by the Head

●

●

●

●

●

●

●

●

Person Specification

Essential
●
●  Hold Qualified Teacher Status

Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos

Desirable
●

SpLD  qualification  to  certificate  level 5  or  equivalent  or  completion of  a  recognised  Special  Educational
Needs (SEN) qualification within a time frame set out by the Head of the Teaching and Learning Centre

Knowledge and Experience

●  Proven high quality classroom teaching experience, working with pupils with a range of needs
Experience of preparing pupils for examinations to at least GCSE Level
●
●  An understanding of pupils’ educational development from 7 to 18 years
●  Knowledge of a range of teaching strategies to support pupils with learning needs
●  Understanding of the  SEN Code of Practice, Removing Barriers to achievement and Every Child Matters

●

Outcomes
In depth knowledge of relevant areas of learning needs for pupils with SENs such as: Dyslexia, Dyscalculia,
DCD, ADHD, ASD.

●  Knowledge of effective teaching and learning strategies across the age and ability range
●  An appreciation of local and national policies, priorities and statutory frameworks, including those relating

to the safeguarding of children

●  Application of Information and Communications (ICT) to teaching and learning

Personal Attributes

●  Good communication skills, both orally and on paper
●  Good inter-personal skills
●  Ability to prioritise time effectively and to plan ahead
●  Confidence with an ability to motivate and inspire pupils and colleagues
●  Commitment, enthusiasm, integrity and reliability
Flexibility and a willingness to learn
●
●  Ability to work as a member of a team
●  A caring, kind and approachable attitude, especially in relation to pupils
●  A willingness to contribute to extra-curricular activities

Notes

●

●

●

This job description is not necessarily a comprehensive definition of the post. It will be reviewed regularly
and it may be subject to modification or amendment at any time after consultation with the holder of the
post.
This job description allocates duties and responsibilities but does not direct the particular amount of time
to be spent in carrying them out and no part of it may be so construed.
This  position  is  full  time  with  a  maximum  of  38  lessons  being  timetabled  each  week.  Each  lesson  is  35
minutes in duration.  Job share will be considered for this role.

●  During internal and external examinations, reading and scribing will be required.

Date reviewed:
Reviewed by:

November 2025
Deputy Head Academic

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects all
staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

Assistant Chef

Responsible to

Chef Manager

Role Overview

The primary purpose of this position is to assist in the production of all food for the catering service
whilst  complying  with  legislation  and  maintaining  excellent  standards  of  hygiene,  quality  and
presentation.

Responsibilities and Duties

Food Production
•  To assist with all food production as per the menu
•  To assist in ensuring that all food is supplied promptly and efficiently to the points of service, to

the required standard, and correctly garnished

•  To assist in providing any special requirements in addition to the menu items, as directed by the

Chef Manager within agreed timescales

•  To ensure food temperature records are recorded for every stage of service.  To ensure that all

cooking, cooling and reheating records are recorded

Hygiene, Health & Safety
•  To  comply  with  legislation  and  follow  rules  and  regulations with  regard  to  uniform, personal

hygiene, health and safety

•  To carry out correct procedures with regard to food hygiene
•  To carry out cleaning duties in accordance with the cleaning schedule provided
•  To report to the Chef Manager all accidents and any hygiene, health & safety hazards to ensure

the safety of all staff and service users

Client and customer relations
•  To satisfy the needs of your customers by providing an efficient and helpful service at all times
•  To report to the Chef Manager customer comments or complaints
•  To maintain a professional image by being polite, helpful and courteous at all times
Person Specification

Essential
•  Embody the values of Clayesmore
•  NVQ Level 2 in professional cookery (or equivalent) – if this qualification is not held, training will

be provided

•  Basic food hygiene foundation certificate
•  Experience of high volume food production
•  Familiarity with current health & safety regulations
•  Sound teamwork ethic
•  Good communication skills
•  Ability to work under pressure
•  Flexible approach to working hours

Desirable
•  HACCP certification
•  NVQ Level 3 in professional cookery (or equivalent)
•
Intermediate Food Hygiene
•  Restaurant/service experience

Additional Information
•  40 weeks per year contract
•  15 paid hours per week to be worked on a shift pattern over 7 days
•  Membership of the Clayesmore Society and associated member benefits.

Date reviewed:
Reviewed by:

September 2022
Chef Manager / Head of Human Resources

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

General Builder / Tradesperson

Responsible to

Estate Supervisor

Role Overview

The  primary  focus  of  the  role  is  to  carry  out  day  to  day  site  maintenance  and  to  complete
refurbishments and project work in various buildings in the school.  There may be occasions where the
postholder is required to carry out work in other schools within the group.

Responsibilities and Duties

•  Carry out day to day maintenance, repairs and small scale projects across the school campus
•  Carry  out  maintenance  work,  either  on  your  own  or  as  part  of  a  team,  including  painting,  plumbing  or

carpentry related projects to the internal and external aspects of our buildings and grounds

•  Assist with minor electrical repairs (within competence and regulations)
•  Support routine statutory maintenance tasks as directed by the Estates Supervisor
•  Respond promptly to maintenance requests logged via the Every helpdesk system
•  Ensure  all  works  are  carried  out  safely  and  in  accordance  with  school  policies,  risk  assessments  and

regulatory requirements

•  Work collaboratively with the Estate Team and external contractors
•  Maintain accurate records of work completed, materials used and issues identified
•  Communicate effectively with staff, boarding house teams and department heads
•  Assist with seasonal tasks such as gritting, clearing leaves and managing drainage problems as required
•  Assist with setting up school events, functions and operational needs as required
•  Being part of the emergency call-out rota as required

Person Specification

Essential

•  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
•  City and Guilds (or equivalent) trade qualifications relevant to building services or construction
•  Broad experience across multiple trades: carpentry, plumbing, masonry and general DIY/maintenance work
•  Strong problem solving skills and the ability to work independently
•  Good understanding and practical experience of health and safety legislation and practices
•  Reliable, proactive and adaptable
•  Proven experience of working in an organised, methodical and timely manner
•  Willingness to go the extra mile and work additional hours on an ad hoc basis if required

Desirable

•  Experience of maintaining or working within heritage or mixed age buildings
•  Experience of more than one trade

 Additional Information

●  This is an all year round, one year fixed term role
●  40 contractual hours per week, Monday to Friday with a one hour unpaid break each day.
●  Holiday entitlement will be 22 days per year (1 January - 31 December), plus 8 Bank Holidays. You
may be required to work any public holiday when the school is open, for which time off will be
given. The School reserves the right to designate up to 5 days per holiday year in order to facilitate
a School closure.

●  Benefits include a free lunchtime meal, free membership of the Clayesmore Sports Centre, Death

in Service and Pension benefits.

●  Membership of the Clayesmore Society and associated member benefits

Date prepared :
Prepared by :

December 2025
Head of Estates and Operations / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects all
staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title:

Commercial Camp and Activity Leader

Responsible to:

Commercial Manager

Role Overview

We  are  looking  for  an  enthusiastic  and  organised  Camps  and  Activity  Leader  to  join  our  commercial
team.  This  role  is  central  to  the  smooth  running  of  our  camps  and  visiting  group  programmes  at
Clayesmore and other ILG schools.

The postholder will serve as the main point of contact for each camp or visiting group onsite, taking
responsibility for the safety, wellbeing, and enjoyment of all participants throughout their stay. They will
oversee the planning, organisation, and delivery of all on- and off-site activities, ensuring the programme
is inclusive, engaging, and safe for every student.

Additionally, the role involves resourcing activities, coordinating logistics, and supporting visiting staff
and group leaders to ensure each session runs smoothly and successfully.

Responsibilities and Duties

Immersion Groups

●  Plan, coordinate, and deliver engaging activities that introduce students to British boarding school

life and culture.

●  Supervise and support students during all on- and off-site activities, ensuring behaviour, safety, and

participation standards are maintained.

●  Liaise  with  visiting  staff  and  group  leaders  to  ensure  smooth  daily  operations  and  clear

communication.

●  Organise logistics including schedules, activity resources, transport, and accommodation if required.
●  Monitor  student  engagement  and  provide  feedback  and  guidance  to  enhance  their  learning  and

cultural experience.

Holiday Activities

Identify staffing needs early and report any gaps to senior management.

●  Plan, coordinate, and lead holiday activities, providing supervision, and overall leadership.
●
●  Work with the Commercial Manager to ensure all promotional materials are published in advance.
●  Ensure all staff are trained in booking processes and administrative procedures.
●  Collaborate with the Clayesmore Commercial Manager and ILG Camp Manager to develop a dynamic

and engaging programme that meets Clayesmore and customer requirements.

Commercial Activities

●  Support the provision of commercial activities across the School, including weddings, conferences,

and other external events, in close consultation with the Commercial Manager.

●  Act  as  the  main  point  of  contact  for  organisations  using  Clayesmore  for  residential  holiday  lets,

including weekend arrivals and departures.

●  Be  available  during  summer  months,  including  weekends,  to  ensure  the  smooth  running  of  the

Holiday Lets Programme.

Operational Responsibilities

●  Assist  the  Commercial  Manager  with  the  daily  operation of  the  Sports  Centre  during  the  holiday

period or commercial use of the facilities.

●  As a key holder, maintain the security of premises, stock, and equipment.
●  Deliver high-quality customer service to all users, including pupils, staff, and the public.
●
●  Provide  shift  cover  as  part  of  a  rota,  acting  as  Shift  Manager,  Sports  Assistant,  or  Lifeguard  as

Identify and report equipment repairs or replacement needs.

required.

●  Remain vigilant and compliant with safeguarding measures.
●  Provide administrative and operational support to the Manager and duty teams.
●  Assist with recruitment for the Sports Centre and other commercial areas of the School.

Compliance

●  Comply with all current and future health and safety regulations.
●  Support development of working practices to improve efficiency, accuracy, and data recording, while

maintaining GDPR compliance.

●  Ensure implementation of statutory requirements, including the Disability Discrimination Act, Access

to Work, and Equal Opportunities.

Skills, Knowledge and Experience

●  Previous  experience  in  a  similar  role,  with  staffing  and  rota  planning,  timetabling,  programme

monitoring, health and safety, and children’s activity operations.

●  Current, or willingness to obtain, RLSS National Pool Lifeguard Qualification and Pool Plant Operators

Certificate (training provided at the School’s expense).

●  Previous experience leading immersion or study abroad groups.
●  Paediatric First Aid level 3
●  Strong organisational and operational knowledge to ensure smooth delivery of holiday activities and

commercial operations.

Personal Attributes

●  Strong problem-solving skills, as the postholder will make key decisions for the day-to-day running

of holiday activities and lettings.

●  Ability to think creatively and proactively to overcome challenges and develop solutions.
●  Approachable, fair, and able to be firm when necessary.
●  Confident, enthusiastic team leader, able to mediate discussions and make decisions that support

the School’s objectives.

●  Capable of working autonomously and proactively, particularly in planning and delivering engaging

holiday activities.

●  Excellent interpersonal skills to inspire and manage both staff and participants.

●

 Cultural sensitivity and an understanding of cross-cultural communication.

Working Conditions

The postholder will work in a well-maintained Centre with facilities and procedures in place to minimise
health and safety risks. The role involves a mix of activities, including computer work and a degree of
physical activity, such as walking, standing, and assisting with the manual handling of large equipment
(guidance will be provided). A reasonable level of physical fitness is essential. When working in the pool
environment, conditions may be warm, humid, and noisy for extended periods.
This position will involve evening and weekend work, including the possibility of covering at short notice.
The postholder may be required to undertake any duty within their capability and skill set, including
tasks not normally associated with the Sports Centre.

Due to the key responsibility for holiday activities and residential lets, holidays are primarily to be taken
during term time with the agreement of the Line Manager, or exceptionally outside term time with the
approval.  Onsite  accommodation  is  available  when  required,  particularly  during  residential  activity
periods.

The role may require the postholder to travel with groups, including possibly between Inspired Learning
Group (ILG) schools. Accommodation will be provided by the School if overnight stays are necessary.

All staff are employed by the School as a whole and may reasonably be asked to undertake similar or
related duties in other departments, teams, or subsidiary companies.

Additional Information

●  This is an all year round role
●  40 contractual hours per week, the role will require the post holder to work some evenings and

weekends.

●  Holiday entitlement will be 22 days per year (1 September to 31 August), plus 8 Bank Holidays. You
may be required to work any public holiday when the school is open, for which time off will be given.
The School reserves the right to designate up to 5 days per holiday year in order to facilitate a School
closure.

●  Benefits include a free lunchtime meal, free membership of the Clayesmore Sports Centre, death in

service and pension benefits.

●  Membership of the Clayesmore Society and associated member benefits

Date prepared:  November 2025
Prepared by:

DFO / Commercial Manager / Head of HR

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects
all staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.

Job Title

School SLT Administrator

Responsible to

Senior Deputy Head

Role Overview

The primary focus of the role is to allow the schools SLT (Senior Leadership Team) to focus on their strategic
roles  by  providing  administrative  support.  A  dedicated  person  who  ensures  essential  organisation  and
compliance tasks are carried out on time and without mistakes.

Responsibilities and Duties

Compliance-related

•  Administration of users on MyConcern.
•  Responsibility for safeguarding-related comms with schools of outgoing and incoming students
•  Minutes of staff and Houseparent meetings and distribution of minutes (written by others) of other

sub-committees, plus action tracking.

•  Managing in iAMCompliant all policy updates and reviews
•  Reports from behaviour logs and tracking of academic concerns
•  DfE and ISC Census data entry
•  Making all relevant updates to iSAMS for students and parents
•  Support preparation of handbooks, policies etc

 Communications with parents

•  Administration of parent-teacher meetings - configuring the meetings, establishing usable set lists,
log-in codes, timetabling, car-parking and room organisation. Communicating all the essential info
before the meeting to parents, teachers and other internal teams.

•  Administrative oversight of communications with parents on a Friday (many emails) and on Saturday

(the weekly bulletin).

•  Administrative oversight of reply forms from parents e.g. ticket requests for events at school,

responses to trip-related queries about billing or logistics.

•  TLC Billing information for Finance disbursements

Admin support for internal events and activities

•  Administration of cover and where possible emergency cover.
•  Administration of room changes as required.
•  Support for staff CPD
•  Manage staff email distribution lists, and parent access to Guardian Summaries and the Parent Portal.
•  Organising meetings, rooms, agendas, minutes
•  Compliance tracking and inspection readiness
•  Administering academic budgets

•  Manage event logistics

Person Specification

Essential

●  Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos
●  Previous secretarial experience
●  Excellent personal and organisational skills with the ability to multitask whilst maintaining strong attention

to detail

●  A ‘people person’ able to work well as part of a team, always willing to go the extra mile
●  A relentlessly cheerful, approachable, flexible and ‘can-do’ attitude
●  Be professional, polite, efficient and discreet at all times
●  Able to work under pressure and to meet deadlines
●  Strong attention to details, articulate and high levels of literacy and numeracy
●  Self motivated and able to demonstrate initiative and problem solving skills
●  Computer literate, specifically Microsoft and Google packages with an understanding of the principles of

good data management

●  Courteous, cheerful, welcoming and caring demeanour and telephone manner
●  Demonstrates the ability to interact well with all members of the school and wider community
●  Professional personal appearance and conduct at all times

Desirable

●  Previous experience of working in a similar educational setting
●  Experience of using iSAMS

Date prepared :
Prepared by :

December 2025
Tom Havard and Nicola Jones

Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects all
staff and volunteers to share this commitment.  Applicants for this post must be willing to undergo safeguarding
screening, including reference checks with previous employers and a criminal record check with the Disclosure and
Barring Service.