Job Title: Admissions Officer Responsible to: __________________________________________________________________________ The Head Role Overview The post holder will primarily be responsible for all aspects of international admissions into both the Prep and Senior Schools. They will be working within a team, and as such, will also become involved in all aspects of the wider admissions process for the Prep and Senior Schools. They will contribute to the smooth running and successful completion of the admissions process, from initial enquiry through to enrolment. Duties include management of the admissions database, registration process, pupil records, scholarships and UKVI. Other responsibilities include liaising with prospective parents, leading prospective parent tours, assisting with key parent and pupil events such as exam days and Open Mornings. The post holder will be an experienced administrator, ideally with an understanding of the admissions process within an Independent School. They will possess a high level of attention to detail and accuracy, have excellent communication skills, both verbal and written, be highly computer literate (Microsoft Word and Excel is essential) and have worked with and populated detailed databases (working knowledge of iSAMS and / or Digistorm would be an advantage). In addition, they will be highly organised, efficient, methodical and remain calm under pressure. The post holder will be working within a team and as such will also be expected to support, when required, other members of the Admissions and Marketing Team. Responsibilities and Duties ● Support Admissions to drive pupil recruitment at Clayesmore ● Be a first point of contact for prospective parents to build a strong relationship with them throughout the admissions process ● Support the recruitment of all pupils to the school, with a focus on international pupils ● To liaise closely with Overseas Agents and Tier 4 Consultants to ensure the smooth transition of the admissions process to overseas pupils ● Maintain links with Overseas Agents/parents who have accepted a place for their child, prior to the point of physical admission ● Efficiently, appropriately and promptly manage requests for information received by website, email, telephone, post or in person from UK and international families and/or their agents ● Follow up all enquiries with further invitations and information where appropriate providing advice and support for prospective parents. ● Proactively engage with ‘pipeline’ families to keep them warm to Clayesmore ● Keep leads warm whilst liaising with key staff members to give prospective parents a positive first impression. Reactivate leads when cold and update iSAMS / Digistorm when leads are withdrawn ● Organise and implement visits, tours, and meetings for new parents, and assist in the arrangements of and attend Open Mornings, new pupil events and What’s Next events ● Compile, establish and maintain efficient and effective systems to include admissions correspondence, reporting systems and methods. Ensure all records are accurate and correspondence is well presented and up to date ● Represent the school’s admissions team during term time, holiday and ‘out of hours’ at events, school commercial activities and holiday camps where there is an opportunity to recruit UK and international pupils to the school ● Organise the acquisition of relevant SEND and Safeguarding information for all new entrants prior to their arrival ● Maintain accurate admissions records on iSAMS ● Maintain an accurate pupil roll for current pupils across the school ● Create CAS and understand and be confident in the processes required for domestic and international admissions (training provided). Record exam results, Sixth Form options, GCSE options and previous school history for new pupils ● Assist with scholarship and Common Entrance processes at certain times in the year ● Adhere to the school’s GDPR regulations regarding transfer of sensitive information ● Assist Admissions colleagues during high volume periods in the administration of new registration forms, reference requests, and compilation of template letters, payment records, filing, and maintenance of prospectus packs and welcome packs to ensure an efficient and timely contact period is maintained ● To compile, utilise and deliver weekly reports from iSAMS for SLT monitor the ongoing trends, statistics and pupil forecast numbers through to final acceptance ● To provide emergency cover for the Senior School Office when required. This may include covering reception, contributing to newsletters and other external communications. Person Specification Essential ● Embody the values of Clayesmore, demonstrating loyalty to the school and its ethos ● Proven ability to build strong and effective relationships with both colleagues and prospective parents ● Excellent communication skills ensuring a courteous and welcoming manner at all times ● A high standard of working knowledge of Excel, Word and Outlook to include diary management ● A high degree of written accuracy with attention to detail ● A flexible approach with a willingness to adapt to the changing demands of school life and to the challenges and changes of the recruitment market ● A highly motivated and target driven individual with the ability to work on their own initiative (this position will have recruitment targets to reach) ● The gravitas and ability to represent the school with internal and external stakeholders ● Exceptional social and interpersonal skills of the highest calibre ● Experience of prioritising and planning a busy workload; the ability to manage time efficiently and good timekeeping generally is essential ● Numerate and confident in handling financial data ● A deliverer of exceptional customer service at all times ● Detailed working knowledge of GDPR ● Demonstrable experience of engaging, developing and maintaining productive working relationships with a wide variety of people of all levels ● Willingness to travel both nationally and internationally in order to attend conferences, recruitment events and meetings with prospective families and agents. Desirable ● Experience of working in a similar role in an independent school Additional Information ● This is a term time, full time post, with an additional four weeks to be worked during the school holiday period ● Standard office hours are 9.00am until 5.30pm, Monday to Friday, with a 30-minute unpaid break each day (ie, 40 paid working hours per week). Some out of hours work may be required; in particular, weekend and evening work may occasionally be necessary, for which time off in lieu is given ● Holiday entitlement will be 22 days per year (1 January – 31 December), plus 8 bank holidays. You may be required to work any public holiday when the school is open, for which time off will be given. The school reserves the right to designate up to 5 days per holiday year to facilitate School closure ● Benefits include a free lunch-time meal, free membership of the Clayesmore Sports Centre, pension and death in service benefits. Membership of the Clayesmore Society and associated member benefits Date prepared: Prepared by: January 2026 The Head Clayesmore School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants for this post must be willing to undergo safeguarding screening, including reference checks with previous employers and a criminal record check with the Disclosure and Barring Service.