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Erasmus Mundus Projects Coordinator

Posted 12 May 2026

Salary £33,951 pa - £37,694 pa

End date 26 May 2026

LocationGlasgow

Reference199275

Expiry 26 May 2026 23:45

Job description

Please note, this vacancy is open to current University of Glasgow employees only  Job Purpose

The role is responsible for contributing to the successful maintenance and development of the College of Social Sciences Erasmus Mundus degree programmes supporting a range of activities across the programme lifecycle, including partnership management, operational delivery and student support. This position will also work within a wider team providing administrative support across the EMJM programmes and will be required to support colleagues throughout the cycle.

The post holder will work in partnership with academic and professional services colleagues to enable an effective administrative service for the programmes as well as supporting delivery of the Schools & College’s strategic objectives. Some responsibilities are shared across the team, with scope for the post holder to develop greater specialisms in key areas of the core duties.

Main Duties and Responsibilities

1. Build and maintain effective stakeholder relationships with a range of new and existing internal and external partners associated with the programmes, coordinating and supporting EMJM consortium management committees and other similar consortium level forums where required, including progress and examination boards.
2. Develop, implement and manage processes, procedures and data systems to identify and engaging suitable partner organisations in support of programme delivery, such as placements, visiting scholar activity, employability initiatives and consortium collaboration.
3. Support the marketing, promotion and dissemination of the programmes, including contributing to the development and delivery of communication strategies, student onboarding and alumni engagement. This includes developing content for webpages, marketing and social media platforms and engaging with the student community.
4. Support the effective management of programme finances, including raising purchase orders, contributing to the budget management overseen by the EMJM Projects Manager. This includes supporting the development and use of costing models, coordinating partner payments, maintaining accurate financial records in line with university procedures and processing ad hoc payments through the University’s sundry process.
5. Act as an escalation point for Programme Administrators and Academic colleagues on a range of complex student related matters, providing guidance and oversight across the student lifecycle, partnership activity, and funding arrangements, and undertaking staff supervision duties where required.
6. Coordinate visits and exchanges supporting the delivery of the EMJM programmes, supporting logistical arrangements such as travel and accommodation requirements.
7. Work in partnership with key stakeholders to identify and implement opportunities for process improvement. This will include developing and maintaining standard operating procedures and consistent approaches to recording processes across the Erasmus Mundus programmes.
8. Monitor, maintain and improve the quality of programmes through partner liaison, collation of feedback and provision of evaluation reports.
9. Ensure that processes, procedures and data systems comply with all relevant regulations and legislation. This includes completing Risk Assessments and implementing support mechanisms to ensure compliance.
10. Throughout the cycle, support Erasmus Mundus Projects Manager with adhering to all requirements of the European Commission funding body, including, but not limited to, the development of new and reoccurring funding bids, ongoing reporting, and the development of MoAs.
11. Continue to upskill and work to improve understanding of relevant fields, including attending relevant events, conferences, etc, both representing the programmes and developing own professional capabilities.
12. Exercise empathy, initiative, and judgement, proactively managing relationships with both internal and external stakeholders to create an adaptive customer experience.
13. Work closely with the Erasmus Mundus Projects Manager, Programme Directors and other academic and administrative colleagues in the delivery of the above and undertake any other relevant and appropriate duties as directed by the Erasmus Mundus Projects Manager.

Knowledge, Qualifications, Skills and Experience

Knowledge & Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role, or: Scottish Credit and Qualification Framework Level 7 (Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

Desirable:

B1 Process Improvement or Project Management certification (Six Sigma/Lean/PRINCE2/APMP etc.)

B2 Knowledge of other University software packages (Moodle, Qlikview, Dot Digital, Oracle-based platforms MyCampus, CMIS etc.)

B3 Knowledge of Further/Higher Education policies and procedures, in particular those related to mobility or joint/multiple degree programmes

B4 Knowledge of Health & Safety/Risk Management regulations and principles

Skills

Essential:

C1 Excellent organisational and planning skills.

C2 Solutions focused with business process improvement/project management skills.

C3 Ability to positively affect/influence the performance and motivation of others.

C4 Strong analytical abilities to logically assess data and apply effective evidence-based approaches to decision making and process improvements.

C5 Ability to quickly embrace and learn new concepts, techniques or methodologies.

C6 Effective communication and influencing skills, both verbal and written, to interact and collaborate effectively with a range of stakeholders including diverse functional areas and cultures.

C7 Ability to use own initiative, exercise independent judgement, work under pressure, prioritise own workload and meet tight deadlines.

C8 Ability to work closely with, and influence, a variety of multinational senior and external stakeholders.

C9 Ability to plan, organise and prioritise effectively the work of others, supporting a team to deliver work to a high standard and within set timeframes.

C10 Ability to handle confidential and sensitive matters with absolute discretion, demonstrating a high degree of intercultural competency.

C11 Ability to understand and apply policies, regulations, guidelines and standard operating procedures relevant to the role.

C12 Proficient user of Excel, PowerPoint, Word, Outlook, Teams, Zoom, web development software and similar online applications

C13 Personal style compatible and consistent with University Values and Glasgow Professional Behavioural Framework.

Desirable:

D1 Verbal and written competency in a second/multiple language(s)

Experience

Essential:

E1 Relevant experience in a similar role

E2 Experience of providing reliable, high-quality guidance and advice in area of expertise

E3 Experience of delivering business process improvements in a large complex administrative organisation

E4 Experience of delivering/exceeding results within a service-led organisation

E5 Experience of analysing/evaluating/interpreting data to inform decision-making and service improvementsE6 Experience of working with and influencing a variety of internal and external stakeholders

E7 Experience of ensuring compliance with policies, procedures or agreements

E8 An ability to travel internationally on university business as required

Desirable:

F1 Experience of working with multiple and varied international partners

F2 Staff/resource management or supervision

F3 Use of CRM/query management systems or similar to manage service user relationships

F4 Management and maintenance of websites and social media accounts (e.g. Twitter/X, Facebook, Instagram, LinkedIn)

Terms and Conditions

Salary will be Grade 6, £33,951 - £37,694 per annum.

This post is full time, and has funding for up to the 31st of July 2031

Closing date: 23:45 26th May 2026

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.