Listed 1 week ago
Job Description Communications Assistant Reports to: Head of Communications Salary: £28K pro rata Part time: 0.4 FTE / 2 days per week Our Vision, Mission and Values To provide inspiration and opportunity for artists and audiences in a public space for culture right in the centre of Edinburgh – free and open seven days a week. To develop and present a diverse, international programme of artistically excellent exhibitions, commissions, publications, performances, events and engagement activities. To celebrate creativity’s ability to make space for meaning, and to welcome people into that space so that they find themselves reflected, represented and recognised, and encouraged to think with contemporary art and culture in ways that are helpful to them. To be an inclusive, sustainable, socially-committed organisation that centres artists and empowers audiences. To combine the professionalism and reach of a large organisation with the warmth, flexibility and entrepreneurial spirit of a small one. Staff structure The Fruitmarket staff is a team of around 52, including office staff, café staff, and front of house staff. This post The Communications Assistant is line-managed by the Head of Communications and is part of the Communications and Design Team, overseen by the Deputy Director. This role supports the delivery of Fruitmarket’s marketing and communications plan, creating content across all digital channels Communications Assistant 2026 to promote our world-class exhibitions, publications, performances, events and engagement activities. Both days will be based in the office. Skills and qualifications • Proven ability to write engaging, high-quality copy for online and offline audiences • At least two years’ experience working in a marketing role, ideally within a cultural or arts organisation • Understanding of marketing and communications best practice, including GDPR • Experience supporting successful project planning and delivery • Excellent written and verbal communication skills • Experience working with graphic design and photo editing tools, particularly Adobe Creative Suite • Experience using content management systems, social media management tools, and email marketing platforms • Confidence with IT and an ability to learn new systems quickly • A good understanding of the digital landscape • Ability to collate, interpret, and present analytics and data clearly and accurately • Highly organised, with the ability to manage competing deadlines and use initiative • Motivated, responsive, and collaborative, with a strong commitment to team working • Enthusiastic about Fruitmarket’s work, with a genuine interest in the arts Key result areas and activities Working across digital platforms, website, social media, email and CMS Communications Assistant 2026 • Liaise with staff across all departments to ensure accurate, timely and effective public communications • Plan, create and publish content across Fruitmarket’s social media channels to increase engagement and followers • Write and adapt copy for social media, website and email communications • Update and maintain the website as directed ensuring it functions well • Manage the email database on Ecosend and create engaging email campaigns • Update the Bloomberg Connects CMS • Create and work with our ticketing system (Ticket Tailor); monitor sales and communicate with attendees and organisers where necessary. • Monitor and evaluate strong digital work from outside the sector, identifying relevant examples and making recommendations. Photography and design • Take and edit photographs for digital and print use • Film and edit video content for social media • Support the design team with editing, design tasks and reel creation • Select, organise and edit images from external photographers to ensure correct formatting and clear communication. Hours of work A total of 16 hours a week including one hour per day for lunch. Evening work may be required. Except as detailed below, when evening and weekend work is required, an equivalent amount of time may be taken off on, as agreed in advance with the Director or Line Manager. Hours worked overtime will be allocated as a credit to be taken as time-off-in-lieu (TOIL). TOIL hours should be taken within four weeks of being worked or be forfeited. Gallery staff are expected to attend all exhibition previews and, where necessary, board meetings. This will not count as overtime. Terms and Benefits • Discount on limited editions and ability to pay in instalments interest free • Discount of 25% in the bookshop and café. • Salary Sacrifice (Tax Efficient) schemes through Enjoy Benefits including the Bike to Work scheme and childcare vouchers. • Employer pension contributions of 4-6%. • Employee Assistance Programme and app available to all staff offering wellbeing support, counselling, legal and financial advice. • Starting allocation of 10 days of annual leave (increasing to 12 days after 3 years of service) and 4 bank holidays. Communications Assistant 2026
Listed 1 week ago
Job Description Finance and Administration Manager Reports to: Salary: Full Time: Deputy Director 40,000 p.a. (Band 5, SMT) 40 hours per week (Monday to Friday) Our Vision, Mission and Values To provide inspiration and opportunity for artists and audiences in a public space for culture right in the centre of Edinburgh. To develop and present a diverse, international programme of artistically excellent exhibitions, commissions, publications, performances, events and engagement activities. To celebrate creativity’s ability to make space for meaning, and to welcome people into that space so that they find themselves reflected, represented and recognised, and encouraged to think with contemporary art and culture in ways that are helpful to them. To be an inclusive, sustainable, socially-committed organisation that centres artists and empowers audiences. To combine the professionalism and reach of a large organisation with the warmth, flexibility and entrepreneurial spirit of a small one. Staff structure Fruitmarket staff is a team of around 55, including office, café and front of house staff. This post heads the Finance and Administration team, managing the Book Keeper and Operations Intern and is part of the Senior Management Team. This post The post’s principal area of responsibility is for the financial governance and administrative operations of Fruitmarket. The post is part of the Senior Management Team and oversees all financial procedures and payments and compliance with financial regulations; supports the strategic planning of the organisation; and manages day-to-day administrative functions to enable the smooth running of all programmes and activities. Skills and qualifications • Degree in Finance, Accounting, Business Administration, or related field • Professional accounting qualification (e.g., ACCA, CPA) preferred Finance and Administration Manager Job Description 26 1 • Minimum 3 years of experience in finance and administration roles • Strong knowledge of financial regulations and reporting standards • Excellent organisational and communication skills • Proficiency in Xero and MS Office Suite • • Experience in the arts or nonprofit sector is an advantage Interest in systems development and technology for improved efficiencies Key result areas and activities Financial Management Governance / Board of Directors • Develop and maintain accurate financial records, budgets, and forecasts and communicate these across the team. • Prepare and present monthly, quarterly, and annual financial reports at Senior Leadership Team meetings and for the Board. • Oversee payments, cash flow, banking and reconciliation processes. • Oversee payroll (inc. tips dispersal), tax filings and statutory compliance. • Oversee the annual VAT reclaim, Museum and Galleries Tax Relief and Corporation Tax processes. • Liaise with auditors and ensure timely completion of the annual audit. • Monitor grant funding and prepare financial reports for funders. • Attend quarterly Board meetings, preparing and presenting financial reports. • Organise and attend quarterly Finance and Audit Subcommittee meetings. • File Directors information and Annual Returns with OSCR and Companies House as required. • Assist in the preparation and dissemination of Board papers. • Maintain records of Board meetings and resolutions. • Draft annual financial statements and Directors’ Report for AGM as required under company and charity law. Administration • Oversee office operations, including procurement and vendor relationships. • Support IT and operational facilities as needed. • Oversee HR processes such as recruitment, contracts, and staff onboarding. • Manage relationship with external HR specialist. • Oversee and maintain insurance policies. • Coordinate annual appraisal process. • Support staff teams to ensure compliance with health and safety regulations for all programmes and activities. • Maintain organisational policies and procedures. Finance and Administration Manager Job Description 26 2 Strategic Support Additional duties • Contribute to organisational planning and risk management. • Provide financial insights as part of the Senior Management Team to aid decision-making and organisational sustainability. • Work at exhibition previews and other events as required which may be outwith regular working hours. • Undertake first aid and fire marshall training as required. • Take part in staff training as required. Hours of work A total of 40 hours a week including one hour per day for lunch. When work outwith your regular hours is required, and approved by your line manager, an equivalent amount of time may be taken off as agreed in advance with your line manager. This time-off-in-lieu (TOIL) should be taken within four weeks of being accrued or be forfeit. Gallery staff are expected to attend all exhibition previews and, where necessary, Board meetings. This will not count as TOIL. Terms and Benefits • Flexible working patterns (where agreed and operationally viable) • Employer pension contributions of 4-6%. • Salary Sacrifice (tax efficient) schemes through Enjoy Benefits including the Bike to Work and childcare voucher schemes • Starting allocation of 22 days of annual leave (increasing to 24 after 3 years of service) and 9 bank holidays. • Discount on limited editions and ability to pay in instalments interest free • Discount of 25% in the bookshop and café. • Employee Assistance Programme and app available to all staff offering wellbeing support, counselling, legal and financial advice. Finance and Administration Manager Job Description 26 3
Listed 4 days ago
Job Description Communications Assistant Reports to: Head of Communications Salary: £28K pro rata Part time: 0.4 FTE / 2 days per week Fixed Term: 1 Year Our Vision, Mission and Values To provide inspiration and opportunity for artists and audiences in a public space for culture right in the centre of Edinburgh – free and open seven days a week. To develop and present a diverse, international programme of artistically excellent exhibitions, commissions, publications, performances, events and engagement activities. To celebrate creativity’s ability to make space for meaning, and to welcome people into that space so that they find themselves reflected, represented and recognised, and encouraged to think with contemporary art and culture in ways that are helpful to them. To be an inclusive, sustainable, socially-committed organisation that centres artists and empowers audiences. To combine the professionalism and reach of a large organisation with the warmth, flexibility and entrepreneurial spirit of a small one. Staff structure The Fruitmarket staff is a team of around 52, including office staff, café staff, and front of house staff. This post The Communications Assistant is line-managed by the Head of Communications and is part of the Communications and Design Team, overseen by the Deputy Director. This role supports the delivery of Fruitmarket’s Communications Assistant 2026 marketing and communications plan, creating content across all digital channels to promote our world-class exhibitions, publications, performances, events and engagement activities. Both days will be based in the office. Skills and qualifications • Proven ability to write engaging, high-quality copy for online and offline audiences • At least two years’ experience working in a marketing role, ideally within a cultural or arts organisation • Understanding of marketing and communications best practice, including GDPR • Experience supporting successful project planning and delivery • Excellent written and verbal communication skills • Experience working with graphic design and photo editing tools, particularly Adobe Creative Suite • Experience using content management systems, social media management tools, and email marketing platforms • Confidence with IT and an ability to learn new systems quickly • A good understanding of the digital landscape • Ability to collate, interpret, and present analytics and data clearly and accurately • Highly organised, with the ability to manage competing deadlines and use initiative • Motivated, responsive, and collaborative, with a strong commitment to team working • Enthusiastic about Fruitmarket’s work, with a genuine interest in the arts Key result areas and activities Working across digital platforms, website, social media, email and CMS • Liaise with staff across all departments to ensure accurate, timely and effective public communications • Plan, create and publish content across Fruitmarket’s social media channels to increase engagement and followers • Write and adapt copy for social media, website and email communications Communications Assistant 2026 • Update and maintain the website as directed ensuring it functions well • Manage the email database on Ecosend and create engaging email campaigns • Update the Bloomberg Connects CMS • Create and work with our ticketing system (Ticket Tailor); monitor sales and communicate with attendees and organisers where necessary. • Monitor and evaluate strong digital work from outside the sector, identifying relevant examples and making recommendations. Photography and design • Take and edit photographs for digital and print use • Film and edit video content for social media • Support the design team with editing, design tasks and reel creation • Select, organise and edit images from external photographers to ensure correct formatting and clear communication. Hours of work A total of 16 hours a week including one hour per day for lunch. Evening work may be required. Except as detailed below, when evening and weekend work is required, an equivalent amount of time may be taken off on, as agreed in advance with the Director or Line Manager. Hours worked overtime will be allocated as a credit to be taken as time-off-in-lieu (TOIL). TOIL hours should be taken within four weeks of being worked or be forfeited. Gallery staff are expected to attend all exhibition previews and, where necessary, board meetings. This will not count as overtime. Terms and Benefits • Discount on limited editions and ability to pay in instalments interest free • Discount of 25% in the bookshop and café. • Salary Sacrifice (Tax Efficient) schemes through Enjoy Benefits including the Bike to Work scheme and childcare vouchers. • Employer pension contributions of 4-6%. • Employee Assistance Programme and app available to all staff offering wellbeing support, counselling, legal and financial advice. • Starting allocation of 10 days of annual leave (increasing to 12 days after 3 years of service) and 4 bank holidays. Communications Assistant 2026