Job Description Part Time Receptionist Job Description: Part Time Receptionist – term time Status and Hours: 25 hours per week, 5 afternoons, 1300-1800. Responsible to: Business Manager Purpose of job: To deliver a warm, friendly and professional welcome to the school and act as a key point for information and support to visitors and parents. Provide a full and extensive professional front desk information and reception service to all learners, parents, staff, visitors and guests to the School. To provide the first point of contact for visitors and users of the School whether on the phone, in person or electronically. Ethos To make an effective contribution towards meeting the aims of Hamilton College and upholding its ethos. A Main Duties Duties and Responsibilities: 1. Greet parents, pupils, staff and visitors with a friendly, positive, helpful attitude. 2. Interact politely and professionally establishing high levels of customer service at all times. 3. Answering the phone in a polite and professional manner. 4. Screen and directing phone calls. 5. Forward communications by email. 6. Help maintain security by issuing, checking and collecting badges as necessary and electronic signing-in system. 7. Assisting colleagues with a variety of administrative tasks. 8. Reserving transport and supporting educational visits. 9. Co-ordinate SQA exam sign and out for learners and invigilators. 10. Reserving classrooms etc. on room booker. 11. Sorting and distributing mail. Posting mail. 12. Monitor email boxes and re-directing emails to the appropriate person. 13. Managing group and clubs’ entry to the school ensuring appropriate security procedures are followed. 14. Provide First Aid when required (First Aid training will be given). Page 1 Other Responsibilities 1. Efficient management of reception and foyer area. 2. Maintaining reception, foyer, fixtures and fittings to a high standard including Health and Safety requirements. 3. Arrange for refreshments when necessary. 4. Keeping basic office supplies accessible to parents and visitors when necessary. 5. Representing the school with a positive attitude and professional appearance. Quality Assurance 1. To participate in the systematic self-evaluation of quality improvement as required by the Senior Leadership Team. Accountability 1. To be accountable to and responsible for the performance of the main duties and objectives, reporting to the Business Manager as required. 2. To undertake all responsibilities whilst being mindful of the importance of security, data protection and, most importantly, the protection of children. 3. To ensure compliance with software licensing and copyright law and internal policies and procedures. Responsiveness To contribute to school improvement groups and projects and undertake any other duties reasonably required by the SLT. B. Specific Objectives Health and Safety To take all reasonable steps to exercise a duty of care and ensure the safety and welfare of pupils and staff. College Profile To promote a positive, high profile for the College with pupils, staff, and visitors. Professional Review To undertake a programme of professional development as agreed with your line manager and the Senior Leadership Team. Resources To make effective use of the accommodation, resources and facilities. Confidentiality To adhere to GDPR and Data Protection Regulations, whilst maintaining confidentiality. Page 2 Safeguarding Hamilton College is committed to safeguarding and promoting the welfare of learners. We expect all staff to share this commitment and to undergo appropriate checks, including an update PVG check. Page 3
Desirable A willingness to support and contribute to the ethos of Hamilton College. Paediatric First Aid certificate/qualification. Willingness to undertake paediatric First Aid training. Food Hygiene Course. Willingness to complete Food Hygiene Course. Have relevant experience having worked within child focused setting. Person Specification Early Years Support Assistant (part time) Experience/work-based knowledge and qualifications: Essential To be registered with SSSC Good basic education and standard of Maths and English to SQA standard grade level or equivalent, or previous relevant experience Be child focused and have ability to acquire and apply the necessary knowledge within the setting about the learning and care needs of all children 2-5 years including those with additional support needs. Good communication skills. PVG clearance to work with children. Adherence to GDPR and Data Protection Regulations – maintain confidentiality. Good planning and organisational skills Flexible in approach to work. Ability to build rapport with, staff, learners, parents and guests. Calmness. Core Competence: Personal attributes: 1 Empathetic Approachable, tactful and discreet. Reliable. Initiative. Supportive. Maintain confidentiality. 2
Person Specification Early Years Practitioner CRITERIA Qualifications Previous Experience Professional Development Knowledge Skills and Abilities Interpersonal Skills Page 1 ESSENTIAL DESIRABLE • SCQF 6 – 9, SVQ Level 3, HNC • Experience in an Early Years setting • Evidence of further training, study or professional development suitable to the role • Knowledge of child development • Knowledge of Health and Care Standards • Care Inspectorate policies and guidelines • SSSC Codes of Practice • Ability to communicate effectively with children, parents and colleagues. • Ability to work as part of team • Good numeracy, literacy and ICT skills • Ability to prioritise work load according to the requirements of the Nursery • Good level of organisation and time management • Supportive, caring, enthusiastic and motivated • Committed to partnership working • Ability to work flexibly • High level of interpersonal skills • Ability to motivate others • Understanding of the importance of confidentiality • Reliable • Approachable • Ability to reflect upon practice and drive own personal development
Job Description Early Years Practitioner Job Description: Early Years Practitioner Status and Hours: Full Time; 52 weeks; 40 hours per week (excludes 30 min lunch). Responsible to: Nursery Lead It is expected that all Early Years Practitioners will be fully aware of and will implement the school’s policies on child protection, Health and Safety and management of children’s behaviour. This will require attendance at relevant inservice training. Specific Duties and Responsibilities Interacting effectively and enthusiastically with children • • Motivating and supporting children’s participation in learning experiences • appropriate to their needs Promoting and valuing each individual child and supporting their care and welfare in accordance with standards set by the Care Inspectorate • Monitoring and tracking • • • Promoting equality and awareness of cultural diversity, ensuring that every child experiences a fair and friendly environment Providing a suitable role model for children and encouraging high standards of behaviour Planning, implementing and evaluating child-centred learning experiences in line with the early level of the Curriculum for Excellence and Pre-Birth to Three: Positive Outcomes for Scotland’s Children and Families • Consulting with children and parents and carers during the planning process • Involving children in the setting and clearing up of practical activities • Observing and assessing children using a range of methods including skilful • • • • • • • questioning and dialogue Liaising with parents on day-to-day matters concerning their children’s welfare and development and offering appropriate support Recording observations regularly, contributing to children’s profiles Communication with parents, formally and informally on the wellbeing and progress of children Reporting to Nursery Lead any observations/concerns in relation to children and their development Engaging in continuous professional development to keep abreast of current developments and trends as well as statutory requirements Taking responsibility for implementing whole school and Nursery policies Encouraging children to adopt good hygiene practice e.g. hand washing and tooth brushing Page 1 General Duties and responsibilities • Working as part of a team, maintaining good communication and flexibility where required • Making contributions at staff meetings and INSET days • Promoting parental participation and effective partnerships with parents and • • the community Liaising with and develop positive and productive relationships with professionals from a wide range of agencies, including Health and Social Work and contribute to joint reports, review meetings or case conferences as appropriate Liaising with staff working at other stages to promote continuity in particular for children at points of transition • Assessing the workplace on a daily basis and report potential hazards • Ensuring that the indoor and outdoor play environments are safe and secure • Ensuring that all playrooms and communal areas are kept tidy and well maintained • Mounting and display children’s work in the nursery and foyer areas • Following infection control procedures at all times • Assisting in the organisation management and replenishment of resources • Contributing to the evaluation of the work of the team and participating in activities which support evaluation of the establishment’s work using the National Care Standards • Making positive contributions to the strategic and operational planning process • Participating in staff development and review • Participating in the training of students and/or work experience pupils • Supporting the Christian ethos of Hamilton College Additional Duties at the direction of the School Management These duties are not exhaustive and additional duties may be required from time to time to ensure the safe and smooth running of the Nursery. December 2025 Page 2
Person Specification Part Time Receptionist Experience/work-based knowledge and qualifications: Essential Desirable Be IT proficient, Microsoft Word, Excel and Outlook. Experience of utilising inhouse databases. Experience of managing high volume of telephone calls and emails. Experience of working within an educational environment. Experience of working in reception or front facing role. An understanding of safeguarding issues. General office administrative experience. A willingness to support and contribute to the ethos of Hamilton College. Working on own initiative with limited supervision. Experience of providing high customer service. Excellent communication skills. First Aid certificate/qualification. Willingness to undertake First Aid training. Core Competence: Good levels of literacy and numeracy skills. PVG clearance to work with children. Adherence to GDPR and Data Protection Regulations – maintain confidentiality. Able to communicate clearly and efficiently in person on by telephone. Able to perform accurately and under periods of pressure. Be able to demonstrate attention to detail. Personal attributes: Good organisational skills. Flexible in approach to work. Build rapport with colleagues, staff, learners, parents and guests. Customer service focussed. Enthusiastic. Approachable, tactful and discreet. Reliable. Compassionate.
Early Years Support Assistant Job Description Job Description: Early Years Support Assistant Status and hours: Part time Responsible to: Lead Support Assistant; Head of Junior School Job Purpose: The assistant will work collaboratively as a member of the early years team, assisting in meeting the educational, care and welfare needs of all children. They will provide support and assistance in the day-to-day operations of the Nursery. Duties: The assistant will: • provide support to early years staff and children in all learning environments e.g. supporting all aspects of early learning and development including early language, mathematics, health and well-being, lunch routines and other general early years activities support children in the playrooms and throughout the learning environment through organised activities, providing support, assistance and encouragement to help each individual child achieve the best learning and development outcomes possible • assist in the provision of a high level of individual and personal care to very young • children e.g. feeding, toileting, changing, dressing, applying medical aids • assist in the provision of a high level of individual and personal care to children with additional support needs e.g. feeding, toileting, changing, dressing, applying medical aids • maintain health and safety record checks • manage food organisation, duties and dishes • assist in providing relevant information through record keeping • work as part of the school/early years staff team, ensuring the ongoing health, safety and welfare of the children • provide comfort and care for minor accidents, upsets or ailments e.g. cuts and bruises • (reporting to early years staff if considered serious) follow standard procedures for risk assessment within and out with the playrooms environment when required • organise and gather related materials for individual and group learning and development opportunities as directed by EYPs • play an active role across a wide range of activities in helping to set up and supervise activities e.g. in child support, encouraging self organisation by children and providing assistance when necessary • provide emotional support and reassurance and assisting children in developing their social skills with early years staff and peers to encourage interaction, trust and self confidence in the setting 1 • assist early years staff in observing and monitoring child behaviour supportively to encourage self-reliance, positive behaviour and resolution of their own difficulties with others, devising intervention methods if necessary which are fair and appropriate in accordance to school policies • assist the early years staff with the day-to-day implementation of the individual child’s plan, bring individual needs to the attention of the staff • clean playrooms and equipment when required with other early years staff; e.g. contents of cupboards, play resources, display materials • occasionally deal with bodily fluidschanging and cleaning children as required • help supervise the outdoor area in all weathers • participate in appropriate professional staff development opportunities, in service, refresher training as deemed appropriate Knowledge and Skills • There is a requirement to be registered with SSSC • Good basic education and standard of Maths and English to SQA standard grade level or equivalent, or previous relevant experience • Good communication skills – verbal and written • Good planning and organisational skills • Be child focused and have ability to acquire and apply the necessary knowledge within the setting about the learning and care needs of all children 2-5 years including those with additional support needs. Training • Complete Food Hygiene course • Be pediatric First Aid trained Health and Safety All members of staff are required to take care of their personal health and safety and that of others who may be affected by their actions or inactions. You are therefore required to carry out your duties in a safe manner in accordance with instructions and in compliance with safety rules/procedures, regulations and codes of practice. You are required to advise your line manager if you become aware of any unsafe practice or condition or if you have any other safety concerns and should comply with accident and near miss reporting procedures. Additional duties at the discretion of the Senior Leadership Team: Additional duties may be required from time to time to ensure the safe and smooth functioning of the school. Support for Hamilton College: • Work alongside colleagues to ensure the Hamilton College ethos is fulfilled • Ensure the Nursery is kept tidy and well maintained on a daily basis • Develop effective working relationships with colleagues and parents • Contribute to the maintenance of pupils' safety and security • Respect the confidential nature of the work being undertaken and any knowledge about individual children's personal and educational circumstances • Assist the early years staff in the smooth transition between educational phases • Liaise effectively with parents and other parties, as required 2 • Be part of the Professional Review and Development process • Undertake any other tasks as requested by the Senior Leadership Team • Attend agreed out-of-working-hours activities, e.g., training, staff meetings etc • To be aware of and to comply with the Hamilton College Child Protection Policy; Health and Safety; Confidentiality Procedures and all other school policies. Dec 2025 3
Christian Schools (Scotland) Ltd
Hamilton College
Full-time
30th January 2026
Job Pack Chief Invigilator – Examinations Permanent - seasonal Start date: August 2026 however we would like the successful candidate to shadow our Chief Invigilator as an Invigilator in the exam diet from 22 April to 2 June inclusive. 1 Chief Invigilator –Examinations About the School Hamilton College is a non-denominational Christian Independent school for children and young people from the ages of 2-18. The school encompasses Nursery, Junior and Senior levels generating a truly 'family' atmosphere for the individual as they journey through the school. We provide a challenging, inclusive education for all, with class numbers restricted to ensure that adequate time and provision is accorded to the individual pupil. This philosophy promotes excellence in the individual in their preferred areas of learning. Our Vision and Purpose underpin all that we aim to do at Hamilton College. Our Vision is that by inspiring children, together we can change their future, shape society and make an impact on our world. Our Purpose is to be a centre of excellence in education, where children are encouraged to develop their own unique pathways preparing them for life and work and to excel in a changing future. The school sits in 17 acres of grounds comprising woodland, sports fields and recreation areas and also benefits from stunning views over Hamilton Park Racecourse towards Strathclyde Country Park. Academic We are very proud of our academic standards, and our pupils perform consistently and significantly above national averages at all levels throughout the school. In the Junior School, pupils’ progress exceeds national expectations at each stage and in the Senior School, our examination results regularly show that we add significant value to our pupils’ educational progress. Uniform We insist on high standards in all areas of school life, including pupils’ appearance and school uniform. A smart and tidy uniform helps us to instil pride in the school and Our Ethos, promote a positive work ethic, support positive behaviour, maintain good discipline, and foster a spirit of partnership among pupils, as well as contributing to school security and personal safety. Behaviour We expect pupils to respect the school, each other and themselves and treat others in the way they would like to be treated. Respecting the Whole School Behaviour Code helps to create a safe, pleasant learning environment where each pupil can achieve their best and fulfil their God-given potential. 2 Christian values underpin everything we aim to do in the school. GRACE • CONFIDENCE • WISDOM INNOVATION • COMPASSION • REFLECTION Grace We aim to be humble, generous, and polite. To give willingly without expecting anything in return. To be aware of the consequences of our actions. To trust and forgive, valuing friendship and service. Confidence We aim to be determined. To always do our best and celebrate achievements. To develop our communication skills so that we can express ourselves clearly and articulately. To work well independently and as part of a group. Wisdom We aim to make responsible decisions founded on sound knowledge, considered understanding, and informed evaluation. To be balanced, expressing our views assuredly, while respecting other beliefs and opinions. Innovation We aim to ask difficult questions and try new things. To dare to be different. To find joy in our learning, and to inspire others. To keep trying when things get tough and to work hard, actively seeking help when we need it. Compassion We aim to be caring, empathetic and respectful. To be a welcoming and supportive family which contributes to local, national and international communities. To be principled, honest, and fair. Reflection We aim to consider our strengths with self-awareness, while learning from our mistakes. To know ourselves, considering our relationship with God and with the wider world. To listen, think, and use our experiences to advise and support others. 3 Purpose of the Role: The Chief Invigilator is responsible for the overall management and supervision of the examination room during Qualifications Scotland (formerly SQA) examinations. This includes ensuring that all exams are conducted in strict compliance with Qualifications Scotland regulations, maintaining the integrity and security of the examination process, and leading a team of invigilators. For the internal prelim examinations, you will be employed and paid by Hamiton College, however for the final examinations you will be employed and paid by the SQA. As a result, you will require to have a Disclosure Scotland Protection Vulnerable Groups checks completed with the School and the examinations body. The successful candidate will be required to liaise with the examination officer within the school on all examination matters. They will also be required to liaise with the examination body for final exams. Training is provided by the examinations body and induction, and safeguarding training is issued by the School to the successful candidate. Hamilton College offers a range of subjects at Advanced Higher, Higher and National 5 where you will be responsible for administering the examination papers. These are mainly held in the school assembly hall however practical exams and exams where pupils need additional support arrangements are around the school in different locations. 4 Job Description Chief Invigilator – Examinations Particular Duties To fulfil the defined role for this post, the postholder will be responsible for: • Compliance and Integrity o Ensure all Qualifications Scotland examination procedures and regulations are followed. o Maintain confidentiality and security of examination papers and candidate scripts. • Leadership and Coordination o Brief and supervise invigilators before, during, and after examinations. o Allocate tasks and ensure invigilators understand their responsibilities. o Arrange an invigilator schedule for the duration of the exam diets both prelims in January/February and final exams April to June. o Liaise with IT team on the use of digital papers and additional support resources that are required and approved. • Examination Room Management o Prepare the examination venues according to Qualifications Scotland requirements. o Check candidate identification and ensure seating arrangements comply with regulations. o Start and end examinations on time, following official protocols. • Incident Management o Deal promptly and effectively with any irregularities, emergencies, or candidate queries. o Report any suspected malpractice or breaches to the Exam Officer for prelims and Qualifications Scotland for external examinations. • Administration o Complete all required documentation accurately (attendance registers, incident reports). o Ensure scripts are collected, counted, and securely returned to the Exam Officer. Working Hours: • During the examination periods of Jan/Feb and April–June, with additional time for training and briefings. 5 Specific Objectives Ethos To make an effective contribution towards meeting the aims of Hamilton College and upholding its ethos. Health and Safety To take all reasonable steps to exercise a duty of care and ensure the safety and welfare of pupils and staff. College Profile To promote a positive, high profile for the College with pupils, staff, and suppliers. Resources To make effective use of the accommodation, resources and facilities. 6 Person Specification Chief Invigilator – Examinations Essential Criteria: • Knowledge and Experience o Understanding of Qualifications Scotland examination regulations (training provided if necessary). o Previous experience in a secondary or further educational establishment or supervisory role in quality assurance. • Skills o Strong organisational and time-management skills. o Excellent communication and interpersonal skills. o Ability to lead and motivate a team. • Personal Qualities o High level of integrity and reliability. o Calm under pressure and able to manage unexpected situations. o Attention to detail and accuracy in record-keeping. Desirable Criteria: • Experience as an invigilator or in exam administration. • Familiarity with safeguarding and data protection requirements. Benefits and Rewards In return for your contribution to the school you will receive: • Free daily lunch and refreshments • Friendly, team-oriented and supportive working environment • Payment in line with Qualifications Scotland If you would like more information, please contact the PA to the headteacher on 01698 282700 or headteacher@hamiltoncollege.co.uk for an informal discussion. How to Apply To apply for this post please complete our application form and write a letter to our Headteacher outlining your interest in the post. Applications should be sent to hcapplications@hamiltoncollege.co.uk by noon on 30 January 2026. Applications open 14 January 2026 closing date 30 January 2026 7