Schools’ Programmes Coordinator
Schools’ Programmes Coordinator
- Posted 24 April 2026
- Salary Grade 6, £33,951 - £37,694 per annum
- LocationGlasgow
- Job Type Management Professional & Administrative
- Reference197773
- Expiry 10 May 2026 23:45
Job description
Job Purpose
Working with the Schools’ Programme Team Leader to coordinate the University WP&LLL Schools’ Programmes and ensure their effective and efficient delivery to c. 5,000 S4-S6 secondary school pupils in 160 secondary schools in the West of Scotland.
Work with internal and external partners to achieve positive outcomes for pupils and ensure the programmes are viable, effective and attractive pathways for learners into undergraduate degree-level study at the University.
Work with the Schools’ Programmes Team Leader and Head of WP&LLL to review, improve and develop the programmes on an annual basis and to secure ongoing programme funding.
Main Duties & Responsibilities
1. Working with the Schools’ Programmes Team Leader, liaise with WP&LLL, External Relations and wider University academic and support colleagues to plan, develop and implement the suite of schools’ programmes (including Top-Up, Reach and Access to a Career Programmes) in schools, online and on the University campus, targeting secondary schools in the West of Scotland to promote the programmes. Jointly oversee the day to day running and evaluation of activities including arranging tutor visits; meeting with school contacts to address individual issues; attend school information events and contributing to reports.
2. Work jointly with the Schools’ Programmes Team Leader and WP&LLL colleagues, on the recruitment, selection, training and day to day supervision of c. 90 part-time variable hours WP Tutors. Oversee recruitment and training of c. 50 undergraduate mentors in all areas pertaining to the delivery of the schools’ programmes.
3. Delegated supervision of WP Tutors as required to fulfil the aims and objectives of the Schools’ Programme Team and WP&LLL team.
4. Working with the Schools’ Programmes Team Leader and relevant WP&LLL colleagues to ensure the collation, recording and maintenance of participating pupil data in a fit for purpose database.
5. Working with Schools’ Programmes Team Leader, WP&LLL and ER colleagues, jointly develop programme materials, messages, resources and activities to maintain currency of programme curricula.
6. Working with the Schools’ Programmes Team Leader and fellow ER colleagues, monitor and manage programme expenditure within the annual budget.
7. Jointly conduct the planning, coordination and implementation of campus sessions for secondary schools to the University of Glasgow. Liaise with colleagues across the University and externally to ensure coordination of logistical and health and safety issues.
8. Working with the Schools’ Programmes Team Leader, jointly oversee cross marking of schools’ programme written assignments by WP Tutors and collation of final pupil profiles and certificates to ensure quality assurance. Lead on distribution of participating pupil grades to HEIs across Scotland.
9. Jointly with the Schools’ Programmes Team Leader monitor performance indicators; conduct regular evaluation of activity provision and stakeholder satisfaction; compile annual reports for external funders and presentation to Steering Groups. Ensure data findings feed into medium and long-term action plans.
10. Working with the Head of WP&LLL, Schools Programmes Team Leader and colleagues, implement the University’s commitment to asylum seeker, refugee and forced migrant applicants and students and to being a University of Sanctuary. Contribute to development of University policy and provision in this area and support, advise and encourage individuals from these backgrounds considering Higher Education, at both the pre- and post-entry stages.
11. Offer support and advice to students entering the University and coordinate appropriate training for staff in relation to the University’s Sanctuary responsibilities. Jointly oversee maintenance and development of the content relating to Sanctuary status and provision on the University’s website and develop and disseminate appropriate information and resources to potential students from these backgrounds, and to professionals, teachers, relevant local authority contacts, and those within relevant third sector organisations who work and engage with individuals from these backgrounds.
12. Represent the Schools’ Programmes Team Leader on relevant forums and committees as required and appropriate. Conduct other duties as required to support WP&LLL and ER colleagues and wider University staff.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s). Or: Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.
A2 Good understanding of the learning skills required for study in Further (FE) and Higher Education (HE).
A3 Detailed knowledge of access routes and pathways within Scotland, and experience of supporting students within this context
A4 Some understanding of current debates, trends and issues relating to asylum seekers, refugee and forced migrant issues.
Desirable:
B1 Knowledge of the Scottish secondary school system.
B2 Understanding of University policy and procedure relating to the recruitment and employment of staff.
B3 Understanding of government regulations relating to working with young adults.
B4 Understanding of University policy on Equality and Diversity procedures and policies.
B5 Valid, clean driving license preferable.
B6 Will have undergone an Enhanced Disclosure Scotland check.
Skills
Essential:
C1 Excellent interpersonal and communication skills.
C2 Excellent team and independent working skills.
C3 Ability to effectively train and supervise postgraduate and undergraduate tutoring staff.
C4 Excellent time management, organisational and administrative skills.
C5Highly effective I.T. skills and experience of relevant programmes, e.g., Microsoft Office packages (Teams, Access, PowerPoint, Word, Excel) or similar
C6 Excellent written and communication skills, including report writing and presentation skills.
C7 Team player, able to both respect and work across boundaries
C8 Comfortable with accepting changes and demonstrable ability to work flexibly, according to business needs.
C9 An ability to keep accurate and up-to-date records.
C10 Good timekeeping.
C11 A willingness to be accessible to other team members.
C12 Friendly and student-centred.
C13 Enthusiasm for wider access and education.
Desirable:
D1 Ability to use or learn to use finance systems – Agresso.
Experience
Essential:
E1 Relevant administrative experience of working in the HE, Widening Participation and Lifelong Learning sectors.
E2 Experience of working with learners.
E3 Experience of developing and conducting training sessions.
E4 Experience of working with learners online.
E5 Experience of developing learning resources.
E6 Experience of evaluating provision to produce service improvement.
Desirable:
F1 Experience of working with learners in schools and HE.
Terms and Conditions
Salary will be Grade 6, £33,951 - £37,694 per annum.
This post is full time (35 hours p/w) and fixed term to cover maternity leave to 31 July 2026 in the first instance, or until the substantive postholder returns.
Please Note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.
Closing date: 10 May 2026
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.