Personal Assistant – Cross Arts & Cinema (Arts & Participation)

Barbican

London

Salary: £38,080 to £42,150

Barbican’s Arts & Participation department is seeking a Personal Assistant supporting both the Head of Cross Arts and Head of Cinema

Barbican’s Arts & Participation department is seeking a Personal Assistant supporting both the Head of Cross Arts and Head of Cinema

Sitting at the heart of a dynamic and interdisciplinary team, you will play a key role in enabling the smooth running of two senior leaders’ offices while contributing to the delivery of a diverse, ambitious arts programme spanning music, theatre, dance, visual arts and film.

You will provide proactive, high-level administrative and organisational support, managing complex diaries, coordinating meetings and events, and ensuring effective communication across a wide range of internal and external stakeholders. The role also involves overseeing travel arrangements, financial administration and maintaining key systems that underpin departmental activity.

Collaborating closely with colleagues across the Barbican, you’ll help ensure efficient operations while supporting a culture of creativity, inclusivity and innovation. This is a fantastic opportunity for a highly organised and motivated individual who thrives in a fast-paced environment and is passionate about contributing to world-class arts and cultural experiences.

Key Responsibilities

• Provide high-level PA support to the Head of Cross Arts and Head of Cinema, including complex diary and inbox management
• Coordinate meetings and events, preparing agendas, papers, presentations and taking accurate minutes
• Manage travel, logistics and expenses, ensuring compliance with organisational policies
• Support financial administration, including purchase orders, budget tracking and reconciliations
• Maintain effective office systems, databases and communications to ensure smooth departmental operations

About You

• Proven experience in a PA or senior administrative role, managing competing priorities in a fast-paced environment
• Exceptional organisational skills with strong attention to detail and ability to meet tight deadlines
• Confident communicator with excellent written skills and ability to liaise with senior stakeholders
• Proactive, solutions-focused and able to work independently while contributing to a collaborative team
• Interest in arts, culture or creative sectors is highly desirable

To apply:

Please apply via the Barbican job listing, submitting a CV and Cover Letter of no more than 2 sides of A4, outlining how your knowledge, skills, and experience meet the Person Specification and role responsibilities.

Job Type: Full-time, 18-month FTC

Interview Dates: Friday 19 June 2026

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The closing date for this position is 11/06/2026 at 23:55