Operations & Finance Coordinator

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• Job Details

• Location:Malawi - Lilongwe
• Workplace Type:On-site
• Hours:40
• Salary:As per Oxfam Pay Scale
• Job Family:Business Support & Admin
• Division:International
• Grade:C2
• Job Type:Fixed Term
• Closing Date:13 August 2026
• Country:Malawi

Oxfam is a global movement of people working together to end the injustice of poverty.

Do you have a Master’sdegree in Finance, Accounting, Business Administration or related field?

Do you have 4–6 years of relevant experience in finance, budgeting, operations, and financial reporting within development or humanitarian contexts?

Do you have proven capability in financial systems management, operational oversight, compliance, and risk management?

If the answer is yes, then we would like to hear from you.

Oxfam is looking for Operations & Finance Coordinator 

KEY RESPONSIBILITIES

1. Financial Planning, Budgeting & Expenditure Oversight (25%)

The role provides strong financial planning and oversight to ensure resources are allocated, monitored, and utilised effectively.

• Support the development, consolidation, and review of programme, operational, and partner budgets across the hub.
• Monitor expenditure against approved budgets, forecasts, and strategic priorities.
• Provide timely financial analysis to support resource allocation, cost control, budget revisions, and strategic planning

1. Financial Controls, Compliance & Risk Management (20%)

The role strengthens financial integrity and compliance systems across all operational activities.

• Maintain and strengthen internal control systems to safeguard resources and reduce fiduciary risk.
• Ensure compliance with donor regulations, Oxfam policies, financial procedures, and safeguarding requirements
• Monitor adherence to financial management standards across programmes and partners

1. Grants Financial Management & Restricted Funding Coordination (15%)

The role works closely with grant and programme systems to strengthen management of donor-funded resources.

• Collaborate closely with the Grant Accountant to track restricted funding budgets and expenditure.
• Support financial monitoring and compliance for grants and donor-funded projects.
• Ensure strong alignment between financial reporting, programme reporting, and budget performance

1. Operational Oversight, Systems Strengthening & Cross-Functional Coordination (15%)

The role supports operational efficiency by ensuring strong systems and coordination across multiple operational functions.

• Strengthen coordination between finance, procurement, logistics, programme teams, and compliance systems
• Ensure operational procedures and controls are consistently applied.
• Support continuous improvement of operational systems and workflows.

1. Financial Reporting, Analysis & Decision Support (10%)

The role provides critical financial intelligence to strengthen management and strategic decision-making.

• Prepare accurate and timely financial reports, dashboards, budget monitoring tools, performance analyses
• Support analysis of financial trends, resource utilisation, cost efficiency, and compliance performance
• Provide actionable financial insights to programme, operational, and leadership teams.

1. Partner Financial Management, Capacity Strengthening & Accountability (10%)

The role supports strong financial stewardship within partner-led programming.

• Review partner budgets, expenditure reports, and financial systems.
• Strengthen partner capacity in Financial management, Compliance, Budgeting, and Reporting
• Support partners to meet donor and organisational financial requirements

1. Audit Support, Compliance Assurance & Continuous Improvement (5%)

The role strengthens audit readiness and institutional accountability.

• Facilitate internal and external audit processes.
• Support preparation of audit documentation and compliance evidence.
• Coordinate implementation of audit recommendations

An ideal candidate for the role will also be / have: 

Essential

• Master’sdegree in Finance, Accounting, Business Administration or related field.
• Alternatively a bachelor’s degree combined with a full professional accounting qualification (ACCA, CIMA, CPA or equivalent) will be considered.
• 4–6 years of relevant experience in finance, budgeting, operations, and financial reporting within development or humanitarian contexts.
• Proven capability in financial systems management, operational oversight, compliance, and risk management.
• Strong communication, analytical, and decision-making skills.
• Ability to build strong, credible relationships with internal and external individuals and organisations
• Excellent personal communication skills, in written and verbal English, with strong influencing and persuasive skills
• A high level of self-awareness, personal energy, stamina and flexibility.
• Proven experience as a team worker and demonstrably cooperative with members of other teams
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Desirable

• Portuguese language capability
• Multi-country programme experience
• Partner financial oversight experience
• Institutional donor systems knowledge
• Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work
• Ability and willingness to travel regularly, at times at short notice, locally and regionally.
• Experience in multi-country or donor-funded programmes and working with partners.

We offer:

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

values are recruited to work for us.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

 

 

To do that:

• We want and need everyone, and that means we need you.

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Location

Malawi - Lilongwe

Oxfam in Malawi, Green Heritage Building, Area 13 Market, City Centre, Lilongwe, Malawi

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