Office Support Co-ordinator

Vacancy at Tyneside and Northumberland Mind

Office Support Co-ordinator

Salary £ £11,897.0

Details

·       Provide hands on support for office relocations, space planning and internal moves as required. 

·       Greet visitors if required

·       Maintain office supplies (e.g. refreshments, equipment), liaising with landlord as needed

·       Be the ‘go-to’ person for colleagues for premises matters

·       Monthly office checks for health and safety and assist with other health and safety matters as required.

·       Prepare correspondence, reports, and other documents as needed

·       Schedule meetings, coordinate calendars, and assist with travel arrangements for staff events such as the away days and manager quarterly meetings.  Assist with delivery of away day and quarterly manager meetings

·       Supporting business development team with sourcing spaces for F2F training delivery

·       Processing purchase ledger invoices on QuickBooks

·       Handle incoming and outgoing deliveries 

·       Mobile phones purchase and return

·       Arranging for used laptops to be reviewed by IT provider and either upgraded or responsibly recycled

·       Organise office rotas to maintain appropriate level of in person staff at all times

·       Provide backup support to other administrative staff as required

·       Ad-hoc support for CEO and Senior Leadership Team

·       Experience in an administrative, office support, or similar role

·       Strong organisational and time-management skills

·       Attention to detail

·       Proactive problem solving

·       Proficiency with Microsoft 365 (Word, Excel, Outlook) 

·       Excellent communication and interpersonal skills

·       Ability to handle confidential information professionally

We would love to hear from you if the following knowledge, experience, skills and personal qualities describe you. 

•       Share our values and passion for improving mental health and empowering people to live fulfilled lives 

·       Able to build and maintain relationships with a range of stakeholders, 

·       A demonstratable commitment to treating everyone with respect, dignity and fairness.

·       Pragmatic and able to offer solutions

·       Can work with others or independently