HR Transformation Lead

The HR Transformation Lead will work at the intersection of people, process and technology, to lead the discovery, design, testing, implementation, and embedding of a new HR and Payroll system, ensuring that the transition delivers long-term value with minimal disruption to the school.

• Conduct a thorough review of existing employment contracts, HR policies, processes, and practices across the corporation, identifying areas for improvement and standardisation.
• Map and review all employee types, roles, and associated terms and conditions, highlighting inconsistencies and gaps that need addressing prior to or during system configuration.
• Identify key decision points requiring senior leadership input and produce clear assessment reports with actionable recommendations to inform such decisions.
• Benchmark current HR practices against sector best practice to ensure the transformation programme drives impactful change.

• Collaborate closely with the project manager and business analyst on the design of efficient, user-centred HR workflows, applying a minimal disruption, maximum value principle throughout.
• Contribute HR expertise to system configuration decisions, ensuring workflows accurately reflect both current and future needs of the school.
• Consult with HR and Payroll teams at each stage of development, escalating key decisions and risks to the director of people in a timely and structured manner.
• Ensure data integrity, compliance, and appropriate access controls are considered and embedded within system and workflow design.

• Contribute to the testing of each workflow and system functionality.
• Work closely with the HR team to validate that every process works as intended before go-live.
• Work with the project manager/business analyst in documenting testing outcomes, manage issue resolution, and ensure sign-off processes are robust and clearly defined.
• Support the HR team in building confidence and familiarity with the new system ahead of full deployment.

• Develop and deliver engaging content and presentations that facilitate informed decision-making at all levels within the corporation.
• Proactively seek input and feedback from stakeholders throughout the project lifecycle, ensuring that input from those most affected by process changes is considered.
• Act as an ambassador for the transformation programme, effectively communicating the rationale for change and building user buy-in.
• Produce a suite of change management and communication materials including demos, presentations, user guides, FAQs, and instructional resources to support colleagues in adopting and embedding the new system.
• Design and deliver training sessions tailored to different user groups, ensuring all staff feel confident and supported in using the new system from day one.
• Support the embedding of change post go-live, monitoring adoption, gathering feedback, and addressing issues as they arise to ensure the system delivers its intended value over the long term.

• Ensure all HR processes and system configurations are compliant with relevant employment legislation and the school’s policies and obligations.
• Maintain clear project documentation throughout, supporting audit readiness and providing a reliable record of decisions made during the transformation process.
• Work with the director of people to establish clear ownership of processes and systems post-implementation, supporting a smooth transition from project to business as usual.

• An experienced HR professional with a strong track record of working on HR systems implementations or transformation projects.
• Strong generalist HR knowledge with the ability to think analytically, manage complexity, and engage stakeholders at all levels.
• Experience with HR information systems, process design, and change management methodologies is essential.
• Strong communication and influencing skills and the ability to work collaboratively across teams while maintaining momentum and focus on delivery.