Purpose of the post
This role will work as part of small but highly effective People Team and provide a wide range of HR support across the institute playing a key role in supporting delivery of the People strategy ensuring that HDR UK is able to achieve its ambitious vision and mission.
The HR Officer will work closely with the Senior HR Operations Manager and will be responsible for providing generalist HR support to recruitment and onboarding, employee relations, HR policies and process, and will be the first point of contact for general HR queries through management of both the recruitment and general people inboxes..
The postholder will need to be flexible and able to manage multiple priorities and able to work with a wide range of stakeholders.
Main responsibilities
Generalist Duties:
- Inputting new starter information on the HR system (PeopleHR), ensuring a high level of accuracy
- Processing contract amendments on the HR system
- Being the first point of contact for managers and staff on a range of operational HR issues
- Managing the HR and Recruitment inbox, and triaging/dealing with request and queries
- Supporting with preparing HR reports as and when required
- Supporting the monthly payroll process in collaboration with the finance team; including changes to salary, FTE, Maternity/Paternity payments and SSP.
- Liaise with the Company’s Occupational Health provider to organise health surveillance for our employees and assist the HR Manager with OH referrals.
Recruitment & Onboarding:
- Responsible for end-to-end recruitment of new staff, managing the applicant tracking system, job advertising and setting up
- Preparing all new starter employment contracts and managing the onboarding process
- Preparing secondee contracts and being the first point of contact for secondee enquiries
- Managing offboarding for staff, including exit interviews and return of equipment
HR Systems:
- Work closely with the internal systems team to ensure all employees, including new starters have the appropriate equipment for their role.
- Be the day-to-day owner of our HRIS, maintaining data, employee information, documents and annual leave and sickness records.
- Maintain the LMS with Joiner, Leaver and Mover information
Key contacts / relationships:
- The successful candidate will need to work collaboratively across the institute and have a close working relationship with finance, contracts, systems and communications teams.
Experience, Skills and Knowledge
Essential
- Experience of working in a generalist HR role with a broad understanding and interest in all key areas ideally at CIPD level 5 or working towards level 5 or with equivalent experience
- Experience of using HR systems – applicant tracking system, HR system and learner management system (training will be provided on specific systems)
- Excellent knowledge and understanding of UK employment law and regulations
- Excellent work planning and organisation skills, able to prioritise workload
- Good working knowledge of Microsoft Office packages, Teams, Word, PowerPoint and Excel
- Confidence and accuracy when processing and inputting data
- The ability to act with integrity and maintain confidentiality
- A flexible and responsive approach to stakeholders
- A deadline driven approach and the ability to remain calm under pressure
- An interest in all key areas of HR – recruitment and onboarding, employee relations, reward and benefits, wellbeing and engagement, learning and development
- Excellent communication skills – both written and verbal and the ability to work with a variety of stakeholders at different levels
Desirable
- Experience of providing payroll support
- Knowledge of UK Health and Safety regulations
Dimensions
- This is a full-time role.
- The post holder is required to work onsite at our London office (based by Euston) one day a week
- HDR UK is a national institute, and our activities take place across the UK. Travel in the UK may be required to partner organisations
Please note, as we are a UK-based organisation, applicants must be living in, and eligible to work in, the UK. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We politely request no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.
For more information, please download the Job Description