PANGBOURNE
A community where you can flourish
HR ADVISOR - JOB DESCRIPTION
Pangbourne College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
| Job Title: | HR Advisor |
| Reports to: | HR Manager |
| Department: | Human Resources |
| Hours per week: | 37.5 hours per week (Office based) |
| Contract Type: | Permanent - All Year |
| Probationary Period: | 6 months (but may be extended dependant on performance) |
| Key working relationships: |
| HR Manager |
| HR and Payroll Administrator |
| Bursar / Director of Finance / Domestic Bursar |
| SLT |
| AIll Staff |
| Job Summary To support the HR Manager in ensuring that the HR Function provides a professional service to the College. |
| To support the recruitment life cycle ensuring that the staff journey from onboarding to offboarding is in line with college policy, statutory compliance and best practice. |
| Responsibility for the maintenance of the Single Central Register. |
PANGBOURNE
A community where you can flourish
Key responsibilities:
RECRUITMENT AND ONBOARDING
Managing end to end recruitment process
Maintain Vacancies folder
Create / update Job Descriptions / Person Specifi cations
Write and post job adverts.
○ Determine advertising solutions with line managers
○ Source candidates
○ Liaise with recruitment agencies
○ Agreeing fees and terms with suppliers
● Create and share score sheets for review by the selection panel
● Arrange Academic and Operation Interviews (face to face / Zoom)
● Interview candidates for Operational roles and Academic roles (when required)
Negotiating job offers
Arrange temporary supply cover as required.
● Produce offer letters and contracts
Send out new starter documents
Managing onboarding
Complete New Starter checklist
Carry out DBS checks and Barred List Checks
Carry out right to work checks
Request and follow up references
● Complete Online, Prohibition and other compliance checks
● Creation of New Starter Digital Records
○ ISAMs (email logins)
○ SCR Tracker (Single Central Register)
○ Moorepay/Every HR
○ IHASCO Training
Creation of New Starter fi les for sign off by Head/Bursar
Arrange Inductions for Operational staff
Liaise with Head of Induction to support Academic Induction
COMPLIANCE
● Maintenance of Single Central Register
● Ensure SCR is checked termly by Head / Bursar and Safeguarding Governor
DBS renewals for existing staff
Ensure UKVI compliance checks are made and recorded
● Coordination of Safeguarding Training (for Deputy Head Pastoral)
● Arrange training
Update register/spreadsheet of attendees
● Provide information for annual return to West Berkshire Council
Where compliance checks are not complete for new starters ensure Risk Assessments are approved, recorded and revisited
PANGBOURNE
A community where you can flourish
EMPLOYEE RELATIONS
● Managing employment relations issues
Advise on College policies
● Advise on Grievance and Disciplinary matters
Support investigations
● Absence management via Every HR
○ Long terms sickness
○ Occupational Health referrals
○ SSP queries
● Advise on Parental leave policies
Advise on Flexible working requests
Implementation of Staff surveys
Maintenance of Staff Handbooks
TRAINING
Organisation of internal and external training
OTHER
● Assisting with payroll
● Processing and managing Annual Pay Review
● Worked closely with Finance regarding salaries, offers and contracts
Supporting employees with queries relating to benefi ts such as pension and salary sacrifi ce
Employee Assistance Programme
Resource planning
Management of archive system
Management of probationary periods
Maintain the Appraisal process for Operational Staff
Maintenance of staff job descriptions
General administration
Sharing information and ideas with network of other HR professionals working in other local schools
● Provide information/data for Annual Census
Other
The above is only an outline of the tasks and responsibilities of the role. The post holder will carry out any other duties as may be reasonably required by his/her line manager
The job description and person specifi cation may be reviewed on an on-going basis in accordance with the changing needs of the department and College.
This job description and accompanying documentation do not form part of the employment contract.
Child Protection and Safeguarding Policy
It is the post holder’s responsibility for promoting and safeguarding the welfare of children. You will comply with the Pangbourne College Child Protection and Safeguarding Policy, and the requirement to report to the Designated Safeguarding Lead any concerns relating to the safety or welfare of children.
PANG BOURNE
A community where you can flourish
Terms and Conditions of Service
The post holder will be required to comply with all policies and procedures issued by and on behalf of the College.
The post holder will be subject to an Enhanced Disclosure and Barring Service Certifi cate.
The post holder will be required to participate in the College’s appraisal procedures as an appraisee and if applicable, as an appraiser.
The post holder will be required to attend statutory and mandatory training.
Information Security, Confi dentiality and Data Protection
During the course of employment the post holder may have access to, see or hear information of a confi dential nature and he/she will be required not to disclose such information. All personal identifi cation information must be held in the strictest confi dence and should be disclosed only to authorised people in accordance with the General Data Protection Regulation and the College’s Privacy Notice, unless explicit written consent has been given by the person identifi ed.
Equal Opportunities
The post holder must comply with and promote Equal Opportunities and avoid any behaviour which discriminates against others on the grounds of sex, disability, marital status, sexual orientation, age, race, colour, nationality, ethnic or national origin, religion, political opinion, trade union membership.
Health and Safety
Under the Health & Safety at Work etc Act 1974, it is the responsibility of individual employees at every level to take care of their own health and safety and that of others who may be affected by their own acts at work. This includes co-operating with the College and colleagues in complying with Health and Safety obligations to maintain a safe environment.
It is the fi rm policy of the College to promote a happy, professional, yet “family” atmosphere and to develop the potential of all pupils and staff. If ever there is a need to talk over aspects of school, or indeed home-related issues, please speak to your head of department or a colleague.
June 2024