HR Administrator (International Staffing)
Company Description
MEDECINS SANS FRONTIERES UK
Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term medical care to some of the most vulnerable and excluded communities around the world. As an independent medical humanitarian organisation, we deliver care based only on need, regardless of ethnic origin, gender, religion or political affiliation. MSF relies on donations from private individuals and organisations for the majority of its income. This private funding gives MSF the freedom to respond where needs are greatest and to speak out publicly, free from any political interference.
MSF has around 67,000 local and international staff working in over 70 countries, in some of the most challenging places in the world. Our medical humanitarian projects are supported by offices in 44 countries, including the UK and Ireland. These teams recruit staff, organise fundraising, and raise awareness on the humanitarian crises our colleagues are witnessing, as well as running different and diverse support activities. MSF offices are spread across Europe, North and South America, Asia, Africa and Australasia.
At MSF UK/IE, we support MSF's operations by building relationships with our supporters, increasing awareness of our work, raising funds, providing specialist medical expertise, ensuring MSF staff have access to relevant higher education programmes, catalysing change on medical humanitarian issues, and recruiting field staff.
MSF UK/IE personnel are dynamic, hard-working, enthusiastic and committed to MSF's values and aims. In addition MSF continues to build upon its presence in Ireland to become a widely recognised, accepted and respected humanitarian organisation among Irish audiences, and within the Irish humanitarian and political sector.
IMPORTANT - PLEASE READ BEFORE APPLYING -
If you are applying for a role and have applied for us before in the last 12 months, please email recruitment.uk@london.msf.org before applying so that we can re-set your applicant account. Please title your email “Reapplication request”. If this is your first application, there is no action to take – Thank you – The recruitment team
Position
Looking for a role where your work truly makes a global impact? Join our dynamic International HR team supporting MSF staff on supporting critical medical projects around the world. In this fast-paced, people-focused role, you’ll be at the heart of operations - supporting and coordinating everything from recruitment to deployment, ensuring our teams are ready to deliver critical humanitarian work. If you thrive on organisation, love problem-solving, and want your work to matter every single day, this is your opportunity to make a difference.
Hours: 37.5 hours per week, Mon-fri
Duration: 12-months FTC
Location: London - 2 days per week in office, including Wednesdays
Salary: | Salary is offered in line with our pay framework and typically starts at the entry point of the band. Salary increases are considered annually and are subject to our appraisal and performance review process.
Job Purpose:
The primary objective of this role is to provide administrative services and support to the full International Mobile Staff (IMS) employee life cycle, as well as coordinate the local movements of IMS before and after their mission.
Please download the full job and person specification below for further details.
Requirements
Knowledge, Skills & Experience:
- Strong organisational skills and administrative experience in a similar HR or NGO setting required - including recruitment, preparing standard letters, documents, data inputting, and filing
- Substantial experience in global mobility (i.e. managing complex travel arrangements, visas/work permits, and other logistical/administrative aspects of personal and group event or travel planning)
- Confident and clear interpersonal communication skills (written and verbal)
- Service-oriented approach, with experience of supporting internal and external clients in a busy environment
- High degree of accuracy and good attention to detail
- Creative and diligent problem-solving
- Experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.
Other information
HOW TO APPLY:
Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date.
Incomplete applications will not be considered.
We encourage early applications as we reserve the right to close applications before the advertised closing date, or if a suitable candidate is found.
Recruitment timetable:
- Closing date for applications: 6 July 2026, 12pm (BST)– please note,
- this is a rolling vacancy; we reserve the right to close applications early once a qualified
- candidate has been identified.
- First round interviews:interviews will be held on a rolling basis
- Projected Start Date:ASAP
Accessibility
We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know by contacting recruitment.UK@london.msf.org
Examples of adjustments we can make:
- offering you an alternative if you are unable to use our online application system
- providing necessary information, such as the job description or assessment materials, in an alternate format
- allowing you to have someone with you during an interview for example, a Sign Language interpreter.
Diversity, Equity and Inclusion
We are a welcoming, diverse, and inclusive organisation. MSF UK thrives when everyone feels comfortable bringing their best self to work. We celebrate difference, whilst striving to create an environment where colleagues feel respected and valued for their unique potential. We are committed to our values on equity, diversity, and inclusion. Please read our Equality & Diversity policy for more information.
MSF UK is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.
Safeguarding
MSF UK/IE is dedicated to safeguarding everyone who comes into contact with the organisation, for whatever reason and however brief. All posts are subject to safer recruitment process which include robust reference requests, scrutiny of employment history and where applicable criminal record and barring checks.
Our safeguarding commitment is underpinned by policies and procedures which encourage and promote safe working practice across the organisation. On joining MSF UK/IE you will be required to attend safeguarding training to ensure responsibility for and maintaining safe working practice and to safeguard our teams, beneficiaries, and communities.
Right to work in the UK
Candidates must have the right to work in the UK. Employment sponsorship will NOT be offered by MSF UK for this role
.Pleaseclick here to check whether you have the right to work in the UK.We look forward to receiving your application!