HR Administrator
Job Description – HR Administrator
| Reports to: | HR Manager |
| Hours: | 8:30am - 4:30pm37.5 hours52 weeks per year |
| Type: | Permanent/secondment |
| Salary: | £26,025.00 - £27,000.00 |
| Closing date applications | 24 June 2026 |
| Interview date | TBC |
The College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
Landmarks is an independent specialist day college for young people with learning disabilities and difficulties. The college offers a wide range of programmes that are tailored to each individual’s needs.
Landmarks operates from several sites across; Nottinghamshire, Derbyshire and South Yorkshire, with our main site located in Eckington, S21 4EF.
Landmarks has several satellite provisions in Rotherham, Nottingham city Centre and a “reallife” hospitality and catering facilitate in Rainworth, Mansfield. These environments enable us to provide a range of personal and vocational training opportunities including:
Art
• Animal Care and Horticulture
Cookery
Digital Media
• Duke of Edinburgh
Employability skills
Functional Skills
• Game Based Studies
• Hospitality and Catering
• Life in Modern Britain
• Music
Job Description – HR Administrator
• Performing Arts
• Personal and Social Development
Sports
Our staff are required to work on a range of different sites, including; college campuses, employer’s premises or communities local to your learners home - therefore willingness to travel is essential. There may be a requirement to transport learners in your own car, insurance implications are reimbursed. Mileage and expenses are provided for travel during the working day.
Main Responsibilities:
The Human Resources Administrator responsibilities will include, but are not restricted to:
Recruitment Administration
• Advertise vacancies and support recruitment campaigns
• Coordinate interview arrangements and send invitations
• Support interview administration including documentation and ID checks
Obtain and process references
• Process DBS applications and supporting documentation
• Update the Single Central Record under the direction of the HR Officer
• Upload and maintain recruitment documentation on HR systems
• Set up new starters across relevant systems and databases
• Maintain recruitment and staffing trackers
• Respond to reference requests
Absence Administration
• Take absence calls and record and maintain absence data on HR systems
Support reporting of absence information
• Provide administrative support for absence-related meetings and documentation
Send absence reports to the finance department
Training and Development Administration
Set up training profiles for new starters
• Maintain training records and upload certificates
• Monitor training compliance and send reminders
Chase outstanding training documentation
• Produce routine training compliance reports for managers
Job Description – HR Administrator
Employee Relations Administration
• Provide administrative support for employee relations processes
• Take notes and produce minutes for meetings as required
HR Systems and Administration
• Maintain employee records and HR files
Upload, scan and file HR documentation
• Process employee changes and leavers on HR systems
• Maintain HR inbox and respond to general queries
• Handle telephone and administrative enquiries
• Maintain HR trackers, spreadsheets and databases
• Support preparation of HR reports
Compliance Administration
• Maintain safeguarding and compliance records
• Support updates to the Single Central Record
• Monitor training and qualification expiry data
Support HR audits and documentation checks
Ensure records are accurately filed and maintained
General HR Support
Maintain noticeboards and internal HR communications
• Support coordination of employee recognition activities
• Provide administrative support across HR projects and initiatives
This list of duties should not be regarded as exclusive or exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities.
Job Description – HR Administrator
Person Specification
The selection process will involve assessments being made on the extent to which applicants meet the criteria listed in the table below:
| Essential | Desirable | |
| Qualifications | Good standard of general education | English and Maths (Level 2 orequivalent).Relevant qualifications or workingtowards.Level 3 CIPD, or willingness to worktowards |
| Experience | Experience of working successfully andco - operating as a member of a team.Experience of undertaking a range ofadministrative tasks office experience. | Experience of working in an HRenvironment. |
| Skills | Good communication skills, both verbaland written.To be able to manage a workload withcompeting priorities.Promote a positive workingenvironment.Be able to work under pressure.Produce accurate work.Ability to work with minimalsupervision and to act on own initiative.High level of attention to detail. | Problem solving. |
| Knowledge | Have confident IT skills including Word,Excel, email and database programs. | Experience of HR databaseprograms. |
Job Description – HR Administrator
| Personal Attributes | Punctual. Approachable and empathetic. | Creative and enthusiastic. |
| Organised and resourceful. Flexible. |
In return we will offer:
24/7 Employee Assistance Programme (Westfield Health):Confidential emotional, financial and practical support whenever you need it.
▪ Education Support Helpline:Free, specialist wellbeing support for all teaching and education staff.
Access to Trained Mental Health First Aiders: On-site support from staff trained to listen, signpost and offer immediate reassurance.
Comprehensive Westfield Health Package (level 2): Includes a health cash plan, virtual GP appointments, counselling options, discounted shopping and services, and a wide range of wellbeing resources.
▪ Annual Flu Vaccination Voucher: Supporting your health and reducing winter illness.
▪ Access to Additional Discount Schemes: Including the Blue Light Card and other optional staff savings programmes.
▪ Health & Wellbeing Services: Occupational Health support where necessary.
▪ Generous Annual Leave Entitlement: Up to 35 days, dependant on length of service.
▪ Long Service Recognition: Celebrating and rewarding your commitment to the organisation.
▪ Enhanced Family-Friendly Policies: Increased occupational maternity and paternity pay (subject to eligibility).
▪ Occupational Sick Pay: Enhanced sick pay that increases with length of service.
▪ Professional Development & Career Progression: A wide range of CPD, training courses and structured development pathways (role-dependent).
▪ Life Cover: Financial protection providing peace of mind for you and your loved ones.
▪ Standard Life Pension Scheme: Supporting your long-term financial wellbeing.
▪ Free On-Site Parking.
Job Description – HR Administrator
Landmarks is committed to safeguarding and promoting the welfare of our learners and to ensure our learners are protected from abuse. Landmarks is therefore exempt from the Rehabilitation of Offenders Act 1974.
All offers of employment will be subject to enhanced DBS checks, which it deems satisfactory (you will be viable for the cost of a DBS if you leave within your probationary period).
Where a post is eligible, a check against the barred lists will be undertaken. There are different types of regulated activities that employees will need to undertake as part of their role to qualify to be checked on the adult and child barred list.
It is an offence to apply for a role that involves regulated activity to children, if the applicant is barred from engaging in regulated activity relevant to children.
To find out what makes Landmarks a remarkable place to work, visit our website www.landmarks.ac.uk, and follow Landmarks Specialist College on Facebook for more information.
If you have any further queries or would like to arrange a discussion regarding the terms and conditions of employment at Landmarks please contact a member of HR – 01246 433788 or HR@landmarks.ac.uk.