Payroll Officer - D&G - Internal Vacancy

***INTERNAL VACANCY***

Job Title: Finance Officer – Payroll (with Financial Accounts Support)

Location: Edinburgh/Dumfries/Hybrid  

Organisation: Capability Scotland

Employment Type: Full-time

Join our mission at Capability Scotland and help deliver accurate, reliable payroll services to over 1,000 dedicated staff across Scotland.

We’re looking for an experienced Finance Officer with a strong background in payroll operations, combined with the flexibility to support our financial accounts function in areas such as ledgers, reconciliations, and cashbook management.

This is a great opportunity to play a central role in a busy and supportive Finance Team, with scope for development in accountancy tasks and system processes.

Key Responsibilities

Payroll (Main Focus):

• Accurately input, verify, and process payroll data using our iTrent payroll system.
• Ensure timely payment to over 1,000 employees working across diverse roles, locations, and contracts.
• Provide clear, timely guidance on payroll queries to staff, managers, and HR colleagues.
• Prepare regular and ad hoc payroll reports, including monthly and annual employment cost reports.
• Liaise with external bodies (e.g. HMRC, pension providers) regarding PAYE, NI, SSP, SMP, and other statutory obligations.
• Keep payroll practices up to date with relevant legislative and policy changes, ensuring internal compliance.

Financial Accounts (10–30%):

• Assist in the processing of financial transactions using our accounting system (Opera 3).
• Support the preparation of reconciliations, ledger updates, and internal reports (e.g. cash flow, aged debtors, grants).
• Help maintain accurate records of suppliers, sales codes, and VAT classifications.
• Offer guidance to internal users on finance systems related to sales, purchasing, and cash processes.
• Contribute to system maintenance and audit readiness by ensuring accuracy and compliance with policy.

What You’ll Bring:

• Minimum 2 years’ experience in a similar finance (payroll) role.
• Strong working knowledge of UK payroll legislation, pensions, and employment law (e.g. Working Time Regulations, Maternity Pay).
• Hands-on experience with payroll systems (iTrent preferred) and proficiency in Microsoft Excel.
• Confidence in managing confidential information and communicating with staff at all levels.
• A recognised finance or payroll qualification is desirable, as is experience in the voluntary or public sector.

Working with Capability Scotland brings you lots of benefits:

• A competitive salary - Grade 4
• Edinburgh office location with excellent travel links & hybrid working
• Excellent annual leave of 32 days per year, increasing with service
• Generous and enhanced pension schemes and family benefits
• As a member of our autoenrollment pension scheme, £10,000 provided in the case of Death in Service
• Flexible working is available
• Access to shopping discounts through the Perks At Work scheme
• Free 24/7 employee assistance programme
• Cycle to Work Scheme
• Free PVG checks throughout your career.

Applying to Capability Scotland

Applying to join our family is easy. At the bottom of this advert, you can submit your CV and a covering letter directly to our hiring service. You’ll then hear from us within three weeks of the noted closing date. We’ll invite successful candidates to an interview so we can learn more about what makes each other tick, in a safe and secure way.

You can keep a track of your application in your profile management settings.

A full job description of this role is available by clicking here:pay Finance Officer /Payroll - JD

For more information on this role, you can contact Kyrylo Kabanenko at Kyrylo Kabanenko <kyrylo.kabanenko@Capability.Scot> using reference CS060826

Closing date 19th Aug 2026 

We will be actively interviewing during this period. We reserve the right to close or extend this vacancy dependent on the number of applications. Therefore, if you are interested, please submit your application as early as possible.

General Information