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Finance Assistant

Posted 07 April 2026
Salary Grade 5, £28,031 - £31,236 per annum
End date 21 April 2026
LocationGlasgow
Reference196794
Expiry 21 Apr 2026 23:45

Job description

Please note that this vacancy is only open to current University of Glasgow employees.

Job Purpose

To provide comprehensive support and advice to staff and students on insurance matters, liaising with the appointed insurance broker, insurers, their appointed representatives and internal stakeholders to ensure effective running of the University’s insurance arrangements.

To support the Insurance, Internal Controls and Compliance Manager with strengthening the university’s existing financial control framework. This is to provide assurance to management that key financial controls are in place and being operated correctly through a cycle of process reviews and control testing across the University as a whole.

To provide comprehensive administrative support primarily across Insurance and to support the Financial Controller with papers for Finance Committee.

Main Duties and Responsibilities

Insurance

1. Daily triage of the insurance mailbox, using professional judgement to prioritise, answer, or escalate insurance related queries, dealing with external parties as required, whilst maintaining service standards.

2. Support the Insurance, Financial Controls and Compliance Manager with the planning and delivering of the annual policy renewal, and periodic tendering exercises, ensuring that all insurance policies are renewed in a timely manner and on beneficial terms.

3. Implement specialised University-wide initiatives to identify, reduce and mitigate insurance risks, liaising with internal stakeholders as necessary.

4. Responsible for -arranging ad hoc insurance as required, including insurance for new builds, liaising with insurers and internal stakeholders as necessary to ensure a full understanding of operational requirements and resolve issues.

5. Provide advice and guidance to stakeholders across the university on a broad range of insurance matters as required, largely working independently to resolve issues, escalating more complex issues where appropriate.

6. Ensure all documents, records, analyses and logs required for insurance purposes are maintained.

7. Provide support to the Insurance, Financial Controls & Compliance Manager in the handling of insurance claims, ensuring that they are dealt with effectively and in a timely manner.

8. Perform analysis of university wide data required for insurance purposes, including but not limited to travel data, valuations and inventories, highlighting and prioritising issues for further investigation and preparing reports to support decision making.

9. Process, update and reconcile University financial records with respect to a broad range of insurance matters using specialist knowledge to ensure records are maintained in line with university procedures, regulations and legislation.

10. Main point of contact for insurance matters, dealing with a wide range of stakeholders across the university, the appointed insurance broker and numerous loss adjusters.

Internal controls

11. Contribute to the development of, and responsible for implementing, a programme of controls testing to check whether financial controls are designed, implemented and operating effectively and recommending to the Insurance, Financial Controls, and Compliance Manager remedial actions that may be required to ensure and maximise compliance.

12. To assist in ensuring that the University Financial Regulations and supporting policies & procedures are regularly reviewed and updated.

Other

13. Support the Financial Controller with the timely preparation of the relevant Finance papers for the regular Finance Committee meetings.

14. To support Treasury and Financial Reporting teams with workload when time allows as there are downtimes with insurance requirements.

Knowledge, Qualifications, Skills and Experience

Knowledge and Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

Desirable:

B1 Previous knowledge of insurance.

Skills

Essential:

C1 Proficient in Microsoft Office, especially Excel and Word.

C2 High level of attention to detail and numerical accuracy.

C3 Excellent communication, analytical, and problem-solving skills.

C4 Strong organisational and time management skills.

C5 Strong ability to independently prioritise a diverse and busy workload.

C6 Ability to analyse data and appropriately present summary information.

C7 Ability to demonstrate initiative and decision-making ability/judgement with regard to resolving issues and determining appropriate action.

Experience

Essential:

E1 Capable of managing multiple priorities in a dynamic environment.

E2 Experience of dealing effectively with a range of stakeholders, internal and external, using initiative to proactively resolve problems arising.

E3 Experience of and proven ability to work to tight deadlines.

E4 Ability to work independently and collaboratively.

Desirable:

F1 Experience of using Agresso accounting software.

F2 Experience of working in a finance role or an insurance administrative role.

Terms and Conditions

Salary will be Grade 5, £28,031 - £31,236 per annum.

This post is full time (35 hours per week) and fixed term for up to 12 months in the first instance.

Please Note: The University would consider a secondment opportunity for this post. Applicants should seek clearance for release for secondment from their employers / line manager before making a formal application.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date: 21 April 2026 at 23:45

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