Finance Administrator

Role Profile

Job Title:	Finance Administrator
Grade:	3
Salary:	£16407.08 21 hours / £27345.14 FTE
Hours:	21
Contract Type:	One Year Fixed Term Contract
Location:	Kent
Responsible to:	Head Of Finance
Responsible for:	N/A
Committed Curious Connected Collaborative Compassionate

Background:

Oasis is a passionate and ambitious organisation committed to tackling the causes and consequences of domestic abuse on families. We are known in Kent & Medway for our dedicated, independent services that have been supporting the cause with a local focus for many years.

Overall:

We provide an efficient service for families affected by domestic violence and abuse across Kent & Medway. These families and individuals will have a range of needs, and our client support work is needs-led, risk-focused & trauma-informed with a focus on developing individual resilience. We work with clients in a range of settings. We provide group work and all support colleagues are expected to be capable of integrated working in the wider social system.

Colleagues are expected to work flexibly as needed by service demands, this includes evenings and weekends. Where necessary colleagues are also expected to participate in the out-of-hours service, providing an on-call system for the refuge service users (for which enhancements are paid)

Purpose of the role:

We are seeking a proactive and detail-oriented Finance Administrator to join our growing team. This role plays a key part in supporting the day-to-day operations of the finance function, while also acting as a professional first point of contact for service users, customers and suppliers. The successful candidate will assist with a wide range of finance and administrative activities, helping to ensure records are maintained accurately, processes run efficiently, and a high standard of service is delivered at all times. You will have an understanding of double-entry bookkeeping and computerised finance systems, be confident using Microsoft Office applications, and possess excellent organisational skills.

This is an excellent opportunity for someone looking to develop their career within finance, working as part of a supportive team in a varied and rewarding role. The ability to maintain accuracy, professionalism and confidentiality when handling sensitive information is essential.

Finance Administrator – Kent – Working From Home (WFH)

Key Responsibilities:

• Process and reconcile purchase invoices and supplier statements.

• Assist with accounts payable and accounts receivable administration.

Prepare and maintain accurate financial records and documentation.

• Support month-end processes and reporting activities.

• Raise sales invoices and monitor outstanding payments where required.

• Assist with banking administration, including processing payments and reconciling transactions.

• Maintain finance systems and databases, ensuring records are accurate and up to date.

• Support audits and compliance activities by providing documentation and information as required.

• Monitor shared finance inboxes and respond to queries in a timely and professional manner.

• Ensure all financial processes are followed in line with company policies and procedure.

• Support the day-to-day activities of the finance team, ensuring administrative processes are completed efficiently and in a timely manner.

• Provide flexible support across the finance function by undertaking ad hoc tasks and projects as required.

• Communicate effectively and professionally with clients, external stakeholders and senior colleagues.

• Ensure the integrity, accuracy and security of financial and business information.

Review arrangements:

The details contained in the role specification reflect the content of the job at the date the document was prepared. It should be remembered, however, that it is inevitable that over time the nature of individual jobs will change; existing duties may be lost and other duties may be gained without changing the general character of the duties or the level of responsibility entailed. Consequently, we expect to revise this role specification from time to time and consult with the postholder at the appropriate time.

Oasis Domestic Abuse Service is committed to safeguarding and promoting the welfare of children; applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Person Specification Essential
1. Knowledge
Knowledge the domestic abuse sector, associated legislation and commissioning frameworks.	Y
GCSE/BTEC level education or equivalent Previous work experience, in either paid employment or in a voluntary	Y
role, in lieu of qualifications	Y
Knowledge of databases relating to client management	Y
Practical understanding of handling data	Y
2.Skills
A self-starter able to manage own workload with minimal supervision	Y
Excellent prioritizing, planning and organisational skills	Y
Able to work within and across teams in a pro-social manner	Y
Strong analytical mind, able to pragmatically plan, deliver implementation and problem solve	Y
Excellent IT skils with a proactive attitude to learning new processes and problem solving	Y
A personal and demonstrable commitment to the principles of honesty, conscientious behaviour and adaptability Empathetic in understanding others, with a commitment to own and others development and a respect for issues of diversity Excellent communication and interpersonal skil, able to	Y Y
communicate effectively both orally and written 3. Experience	Y
Experience of working in a Third Sector organisation		Y Y
Experience of using client databases Experience of developing communication methods for internal and external purposes Experience of preparing qualitative and quantitative data for		Y Y
analysis Experience of analysing qualitative and quantitative data		Y
4.Other
Candidates must be willing to undergo an Enhanced Disclosure & Barring Service check	Y
Evidence of qualifications listed on the application form	Y
Full driving licence and access to own vehicle	Y