Executive Assistant to the Board of Trustees and CSPS Manager

Posting Details

Job Details

Description

Department:            Board of Trustees

SUMMARY

This position provides executive, administrative, operational, and coordination support to the Board of Trustees, the CSPS Manager, and Product Managers at The Christian Science Publishing Society (CSPS). The role requires strong administrative, organizational, technical, and communication skills; initiative and flexibility; excellent judgment and discretion; and the ability to manage sensitive and high-priority matters with professionalism and confidentiality.

The incumbent serves as a central coordination point among Trustees, Product Managers, editorial departments, and other departments throughout The Mother Church. This role supports smooth operations, effective communication, organizational alignment, and efficient execution of leadership priorities.

The incumbent must have a strong understanding of the mission of the Church and Publishing Society and approach all work with humility, spiritual discernment, professionalism, and a solution-oriented attitude.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive and Administrative Support (50%)

• Serve as hub for tracking and organizing information, both for immediate-term action and long-term recordkeeping
  • Manage calendars, meetings, and records for Trustees and/or CSPS Manager.
  • Prepare agendas, correspondence, meeting notes (on occasion), and action items (if needed).
  • Maintain Trustee and leadership records, including minutes, approvals, correspondence, and retention documentation.
  • Coordinate meetings, retreats, and occasional events.
• Support onboarding, staffing changes, performance-review coordination, and related administrative processes.
• Provide technical support and assist with adoption of new tools, technologies, and workflows.
• Coordinate travel, expense reporting, budget-related administration, and logistical support.
• Maintain org charts, distribution lists, communication channels, and operational documentation.
• Help identify and implement process improvements to increase organizational efficiency.

Communication Support (30%)

• Manage Salesforce correspondence workflows and customer-care coordination.
• Coordinate communication and workflow across CSPS departments and leadership teams.
• Draft, edit, and send Trustee correspondence as directed.
• Help coordinate staff meetings, metaphysical meetings, retreats, and milestone events.
• Approach all communication and interactions with professionalism, kindness, discretion, and an expectancy of healing.

Other Support (20%)

• Develop a working understanding of CSPS publishing areas, products, workflows, and priorities in order to support effective coordination across teams.
• Provide flexible support to publishing initiatives to support, coordinate, and, where appropriate, take ownership of selected projects or project components.
• Serve as a liaison between Reading Room activities and CSPS efforts, helping identify connections, communication needs, and opportunities for alignment.
• Assist with coordinating inter-CSPS efforts, as well as organization-wide initiatives involving CSPS resources, products, staff, or audiences.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor: CSPS Manager

Supervises: May supervise administrative staff, interns, volunteers, or temporary employees

Regular Contacts

This position has regular contact with the Christian Science Board of Directors, the Christian Science Board of Trustees, and other Church officers, employees, managers, Coordinating Managers, Church members, and the public.

JOB REQUIREMENTS

Education and Experience

Bachelor’s degree or equivalent professional experience preferred. Typically requires 3–8 years of progressively responsible administrative or operational experience. Project management experience and / or publishing experience a plus.

Knowledge and Skills

• Strong administrative, organizational, and coordination skills
• Excellent written, verbal, and interpersonal communication
• Strong judgment, discretion, and confidentiality
• Strong problem-solving and follow-through skills
• Ability to manage multiple priorities and deadlines
• Technical aptitude and adaptability
• Ability to work collaboratively and independently
• High attention to detail and professionalism

Technology Skills

Proficiency with Google Workspace and Microsoft Office required. Familiarity with tools such as Zoom, Trello, Slack, Salesforce, Confluence, and Adobe products preferred. Ability to learn and adapt to new technologies required.

Work Environment

This position primarily works on site in an office environment in Boston and requires flexibility, adaptability, professionalism, and comfort working in a collaborative environment. Little to no travel is required.

Engagement with Christian Science

Membership in The Mother Church required; Primary Class instruction preferred. Dedication to the vision of the Christian Science Publishing Society Board of Trustees and the Christian Science Board of Directors is essential.

Pay range:  $76,025 - $98,832.20 annually 

The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.

The offered salary will be determined by factors such as the applicant’s relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. 

Qualifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.