Executive Assistant & Directorate Administrator
barts CHARITY
Executive Assistant & Directorate Administrator Job Pack
May 2026
Welcome
Thank you for your interest in joining Barts Charity.
We’re a charity with its roots in East London, dedicated to supporting improvements to healthcare and transformative research for local health benefit in East London, and beyond. You’ll be joining during a period of integration and growth, where strong coordination, clear processes, and reliable support are critical to delivering impact. This is a role for someone who enjoys working across teams, keeping things organised, and making sure priorities move forward.
This role sits at the centre of our Fundraising & Communications Directorate and plays a key part in enabling our teams to operate effectively at pace.
You will work closely with leadership and colleagues across fundraising, communications, and hospital partners, helping ensure the Directorate runs efficiently and consistently.
Jay Longworth Director of Fundraising & Communications
About Barts Charity For healthy East London lives
As East London’s oldest healthcare charity, we’ve been at the forefront of advancing healthcare in our community for hundreds of years. The hospitals we support strive to provide excellent care to their patients, through the highs and lows. Yet too many people’s lives in East London are affected by ill health.
As the dedicated charity for Barts Health NHS Trust, we support St Bartholomew’s, Whipps Cross, Newham, The Royal London, and Mile End hospitals. We’re also partnered with the Faculty of Medicine and Dentistry at Queen Mary University of London and the School of Health Sciences & Psychological Sciences at City, St George’s, where we fund world-leading medical research.
Together with our partners and supporters we make better healthcare possible. We invest in inspiring people and projects that have the greatest impact on the health and lives of local people. And as our local community is one of the most diverse places to call home, what makes a difference in East London has the potential to touch lives across the world.
For more information about Barts Charity, please visit our website.
About the role
Executive Assistant & Directorate Administrator
Role overview
Job title
Salary
Contract
Executive Assistant & Directorate Administrator
£36-40K
Location
Hybrid Working
FTC 12 months
Ground Floor, 12 Cock Lane, London EC1A 9BU - Fully accessible office.
Flexible Working
Hybrid working, 2 days mandatory in the office (Tuesdays and Wednesdays) and other days remote. Must be able to attend office on non-anchor days when required.
37.5 hours per week. Core hours 10am-4pm.
Flexible working requests (outside of the mandatory office attendance days) will be considered.
Department
Reports to
Pension
Annual leave
Benefits
Fundraising & Communications
Head of Fundraising Operations
30 days plus bank holidays
10% employer’s contribution
Subject to completion of 6-month probation:
• Interest free travel season ticket loan
• Private healthcare insurance (taxable benefit in kind)
• Employee Assistance Programme
• Social events within office hours
Hiring Manager - Danielle Williams, Head of Fundraising Operations
Fundraising Operations specialist with 20 years’ experience in charity sector. She leads on systems, governance, and process improvement to strengthen fundraising effectiveness.
What does the role involve?
Overview
A central coordination role supporting both the Director of Fundraising & Communications and the wider directorate. The role blends executive support with operational coordination to ensure priorities are delivered efficiently.
Job purpose
To enable effective leadership and directorate operations through highquality executive support, strong coordination across teams, and consistent administration of processes, meetings, and activity.
Key role deliverables
Smooth and effective diary, meeting and workflow management for the Director
• Well-coordinated directorate meetings, planning cycles, and reporting processes
• Accurate and up-to-date shared systems, trackers, and documentation
● Effective coordination of prospecting and stewardship activity
• Seamless delivery of internal events, workshops, and team sessions
● Strong administrative support for hospital engagement activity
Who we’re looking for
Key skills (essential)
Strong organisation and time management
Clear and confident written and verbal communication
• Ability to manage competing priorities across multiple stakeholders
High level of attention to detail and professionalism
● Strong relationship-building skills
● Confident using Microsoft Office, Teams, and shared systems
Key experience (essential)
● Experience supporting a senior leader (diary, meetings, admin)
• Experience in team administration or coordination roles
• Experience organising meetings, events, or engagement activity
● Experience working across multiple teams in a complex organisation
How to apply
The application process
Please send your CV and a supporting statement (of no more than 2 A4 sides), highlighting how you meet the key skills and experience required for the role as outlined in the Job Pack.
• Please send these to: Claire Stevens claire.stevens@merrifieldconsultants.co.uk
• Deadline for applications: 15th June
First competency-based panel interview (virtual): 19th June Second competency-based panel interview (in -person): 24th June
If you would like to discuss this role before applying, or if you need any adjustments, please contact Danielle Williams (danielle.williams@bartscharity.org.uk) We are a friendly, diverse, and inclusive team and are committed to having employees that represent all communities. We welcome applications from people from all identities and backgrounds and we particularly want to encourage people from underrepresented groups to apply to work with us.
Our approach to candidates using AI in applications:
We know that technology including AI tools can support candidates when preparing job applications. We welcome the use of tools that help you present your experience clearly. That said, we ask that all applications genuinely reflect your own skills,experience and voice so we suggest that you carefully check any AI-generated content. If you are invited to interview, we will want to find out more about your skills and experiences directly from you and so discrepancies between your application and your presentation in person may be damaging to your application.
Barts Charity is a
Disability Confident Committed
employer. We will
offer an interview
to a fair and
proportionate
number of disabled applicants that
meet the minimum criteria for the job. If you wish to apply
under the Disability Confident
campaign, please
clearly note this in your application
email.