Customer Experience Advisor - Full Time and Bank opportunities

At the Healthcare Management Trust (HMT), we believe that every contact counts.

We are looking for a compassionate, confident and customer-focused Customer Experience Advisor to join our Central Contact Centre. This is an exciting opportunity to play a key role in delivering a high-quality, responsive and professional experience for our patients, residents, relatives, referrers and customers.

Working across our hospitals and care homes, you will be at the heart of the customer journey, supporting a range of inbound and outbound enquiries, bookings, referrals and follow-up activity.

You will support customers across Self-Pay and Private Medical Insurance pathways, helping them understand their options, access the right service and progress their journey smoothly and efficiently.

This is a varied role where no two customer interactions will necessarily be the same. You will need to combine excellent customer service with accuracy, resilience and the ability to manage competing priorities in a busy contact centre environment.

• Handle inbound enquiries by telephone and email, acting as a first point of contact for HMT services.
• Make outbound calls to follow up enquiries, confirm bookings, issue reminders and support customer progression.
• Support the receipt, triage and coordination of radiology referrals, ensuring these are processed accurately and promptly.
• Book outpatient consultations, diagnostic tests and radiology appointments in line with clinical guidance and service availability.
• Explain services, pathways, appointment processes, fees and funding options clearly and empathetically.
• Support customers using Self-Pay and Private Medical Insurance pathways.
• Handle customer questions and objections confidently, helping customers understand their options.
• Record customer interactions, outcomes, consents and funding information accurately and in real time using patient administration and CRM systems.
• Send appointment confirmations, reminders and follow-up communications in accordance with GDPR and Information Governance requirements.
• Recognise and appropriately escalate clinical, safeguarding or service-related concerns.
• Work collaboratively with colleagues across the Contact Centre, hospitals, care homes, clinical teams and central support functions.
• Work towards agreed KPIs and service standards, including quality, responsiveness, activity, booking progression and customer experience.
• Contribute to quality assurance, training and continuous improvement initiatives.
• Identify opportunities to improve the customer journey and operational efficiency.
• Undertake other reasonable duties in line with the evolving needs of the Contact Centre.

We are looking for someone who genuinely cares about providing an excellent customer experience and can combine compassion with a strong focus on accuracy and performance.

Essential experience and skills

Experience working in a contact centre, bookings, patient services or another customer-facing environment.

Excellent verbal and written communication skills.

Ability to explain services, pathways, fees and funding options clearly and sensitively.

Experience handling both inbound enquiries and outbound follow-up activity.

Confidence in handling objections and potentially sensitive or emotive conversations.

Strong organisational and time-management skills.

Ability to manage multiple workstreams and competing priorities.

Confident using CRM systems, patient administration systems and Microsoft 365.

Ability to work independently while following agreed processes and escalation routes.

Strong attention to detail and a commitment to accurate record keeping.

Understanding of the importance of confidentiality when handling sensitive information.

Desirable

Experience working within healthcare or another regulated environment.

Experience using patient administration systems.

NVQ/BTEC in Customer Service, Administration or Contact Centre operations.

Training or experience in Information Governance and data protection.

Qualifications

Minimum of GCSE English and Mathematics, or equivalent.

About HMT

At the Healthcare Management Trust, our vision is “to be the most innovative and best quality provider of niche health and social care services.”

Our purpose is “to make every contact count, ensuring every resident and patient receives the best possible experience and outcome.”

We are caring, enterprising, resourceful, authentic and accountable. We put our residents, patients and people at the heart of everything we do, and we are passionate about finding innovative ways to improve the services we provide.

As a Customer Experience Advisor, you will have a direct impact on how our patients and customers experience HMT from their very first contact with us.

Why join us?

This is an opportunity to join a growing and forward-thinking organisation where your contribution genuinely matters.

You will have the opportunity to:

• Make a positive difference to patients, residents and their families every day.
• Develop your experience across healthcare, customer service and contact centre operations.
• Work with colleagues across a diverse range of health and social care services.
• Contribute ideas and improvements that can make a real difference to our customers.
• Be part of a supportive team that values compassion, accountability and collaboration.
• Full-time and Bank opportunities
• We are recruiting for a full-time Customer Experience Advisor working on a rota basis across our Contact Centre operating hours of 8:00am to 7:00pm, Monday to Friday.

Typical shifts may include:

8:00am–4:00pm

9:00am–5:00pm

11:00am–7:00pm

We also have Bank opportunities available for individuals who are looking for greater flexibility.

Whether you are looking for a permanent full-time role or flexible Bank work, we would love to hear from you.

If you are passionate about delivering outstanding customer service and want to help make every contact count, we'd love to hear from you. Apply today to join the Healthcare Management Trust.

• Please note: This advert is subject to the relevant recruitment checks and requirements for the role.

For any questions about the role, please contact Julia Matchett (Transformation and Change Manager) jmatchett @hmt-uk.org.

Or for any enquiries on the application process, please contact HRhelpdesk@hmt-uk.org

Per hour