Hours: Term-Time + 2 weeks for 35 hours per week - Monday to Thursday 09:30 to 17:30, Friday 09:00 to 17:00
General:
Mary Hare educates profoundly deaf children at its residential school in Berkshire and we pride ourselves
on our pupils’ achievements at GCSE, A Level as well as B Tech and Vocational Courses. We offer the
opportunity to teach highly motivated children, in small classes, where we can make a real difference at
this National Centre of Excellence for deaf education. No knowledge of sign language is required, as we
follow an auditory/oral philosophy.
The Role:
To work as part of a team under the direction of the Office Manager. The post-holder will manage efficient
running of a full range of administrative support duties to the Vice Principal (Curriculum) and be responsible
for reception cover and transport arrangements for the pupils at the end of the day (Monday to Thursday
16:00-17:30).
Main Duties & Responsibilities:
- Provide comprehensive administrative support to the Vice Principal (Curriculum), including prioritising workload and ensuring timely responses in line with agreed action plans.
- Manage and maintain the Vice Principal (Curriculum) diary, coordinating appointments and scheduling meetings as required.
- Meet weekly with the Vice Principal (Curriculum) and Assistant Principal (Progress & Attainment) to update on tasks.
- Independently manage daily workload, using initiative and knowledge to prioritise tasks with minimal supervision.
- Provide reception cover when necessary, ensuring continuity of service.
- Proofread pupil progress reports, ensuring accuracy and resolving queries prior to distribution.
- Supervising pupils waiting for collection.
- Communicating with Residential Houses/prep supervisors to locate pupils when needed.
About You:
Essential:
- Experience of providing high-level support in a busy, politically sensitive environment
- Experience of producing meeting minutes and documents of a high quality
- Knowledge of and committed to school policies including Child Protection, Health & Safety and Equal Opportunities
- High level of ICT skills including knowledge of MS Office 365 and SIMS
Desirable:
- Awareness of Safeguarding requirements and good practice within an education setting
Skills and Personal Qualities
- Excellent communication skills to enable effective dialogue with colleagues, staff, visitors and students
- Organised and self-motivated, with a proven record for meeting targets and deadlines
- Able to perform well and remain professional whilst under pressure
- Dedicated team-player, who strives for excellence and leads by example
- Proven high communication skills, oral and written in order to produce detailed correspondence
- Ability to act as minute taker as directed
- Tactful and discreet, whilst mindful of observing Safeguarding and professional standards
- Displays a smart and professional appearance, representing the School in a positive manner
- Reliable and stable
- Well-developed problem-solving skills
- Enthusiastic, with an eagerness to learn new skills and a commitment to personal continuous development
- High level of accuracy and attention to detail
- Self-motivated and able to work alone without direction
- Adaptable and flexible with working patterns when required
- Committed to contributing toward the School community
Essential Values, Behaviours and Attitudes
All employees are expected to actively promote and demonstrate these six core values:
- Learners First
- Community is Key
- Integrity & Respect
- Empower & Energise Others
- Being Accountable
- Excellence
How to Apply!
To apply, please click the ‘Apply for this Job’ box at the top of the page
Closing Date for applications: Monday 11th May 2026To download the Application Form click HERE
To download the Job Description click HERE
Please note that Mary Hare adheres to Safer Recruitment Standards and as such all applications must be made via the Mary Hare website and using the Mary Hare Application Form.Applications will only be considered via a completed Application Form; CV’s cannot be accepted.
Mary Hare | Arlington Manor | Snelsmore Common | Newbury | Berkshire | RG14 3BQ
This School is committed to safeguarding children and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All shortlisted candidates will be asked to complete a criminal records self-disclosure form and successful candidates will be subject to Disclosure and Barring Service (DBS) checks along with other relevant employment checks. We are committed to securing genuine equality of opportunity in all aspects of our activities as an employer and education provider. The role you are applying for is ‘exempt’ from the Rehabilitation of Offenders Act 1974