Communications Administrator

Job Title:                           Communications Administrator

Reports to:                        Internal Communications Manager

Department:                   Communications Directorate

Terms:                               12-month fixed-term full-time role.

Location:                          Dublin, hybrid.

Salary:                               GB3 – (€31,702 - €35,224)

Requirements:                Expected to attend Concern-organized events in Ireland.

About Concern:               Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression.

Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Role Purpose:                 

You will provide administrative, communications and logistical support to communications directorate and support the successful execution of internal and external events.

Responsibilities:             

If you join us, this is what you will be doing:

Supporting the communications management team     

• Manage purchasing, invoicing and payments for the team
• Maintain budget tracking system, ensuring expenditure is correctly recorded and allocated
• Organise flight bookings and travel arrangements
• Organise visa applications
• Organise media accreditation for journalists travelling with Concern
• Manage hotel and accommodation bookings
• Participate in the delivery of the emergency response strategy when required, (this may require working out of normal office hours)
• Contribute creative ideas for communications projects, campaigns and channels through fora such as brainstorms and team meetings.

Supporting internal and external events

• Plan and organise team and department meetings
• Book meeting rooms and venues
• Circulate invitations and papers
• Minutes and note taking
• Maintain accurate records of all event expenditure
• Collect post-event feedback and compile reports for review
• Support scheduling, registration, recording and management of online event
• Support management of event technology and conduct pre-event testing and configuration on digital platforms
• Prepare and distribute materials for events
• Attend regular status calls for event planning and coordination

Administration

• Contribute to the development of effective information management systems, data storage and retrieval systems.

• Ensure office supplies are purchased and stocked in accordance with organisational guidelines and thresholds
• Support the maintenance of the intranet site- Concern 365

• Provide reception cover in the Dublin office as rostered
• Ensure that all activity is carried out in full compliance with Concern’s financial and administrative policies and procedures

• Undertake other duties and tasks as may be agreed from time to time
• Upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion values.

Role Holder Requirements:

Essential:

• Excellent administrative skills and a good knowledge of office systems and procedures including information storage and retrieval systems
• Some experience in an administration or PA role in a busy office environment.
• Proficiency in MS Word, Excel, PowerPoint and Outlook, as well as remote systems such as SharePoint and MS Teams.
• Advanced knowledge and experience with Zoom
• Well-developed analytic, research and numeracy skills
• Well-developed time management skills and the ability to plan and manage work
• The ability to work on one’s own initiative as well as working as part of a team
• Good communication skills

Desirable:

• An appreciation of Concern’s work and the values and culture of the communications directorate
• Interest / experience in event management
• Interest / experience in media and communications
• Experience with audio, video, and technical direction of live virtual events

Competencies: 

• Managing Yourself
• Planning and decision-making
• Delivering results
• Communication and working with others
• Creativity and innovation

To apply:  CVs should be submitted through our website at https://jobs.concern.net by the closing date.

Please note that Concern Worldwide does not provide Visa sponsorship (Applicable to HO Ireland roles only)

Due to the urgency of this position, applications will be shortlisted on a regular basis, and we may offer posts before the closing date.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a visual impairment or are neurodivergent - please let us know and we will do our best to accommodate you.

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.

 

Important information:

Concern has an organisational Code of Conduct supported by three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been designed to ensure the highest level of protection for everyone the organization engages through its work.
The policies set out the behaviours and responsibilities that Concern staff, and all its representatives (including consultants, contractors, sub-contractors, suppliers, partners, visitors, ambassadors and Board members) are expected to uphold. They also articulate Concern’s commitment to safeguarding and protecting adults and children from harm in all aspects of our work. We will therefore do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking. 

In this context, all staff and representatives of Concern have a responsibility to uphold the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Your Personal Data:

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy 

 

• Salary:€31,702 - €35,224
• Based in Country:Ireland
• Contract Type:Fixed Term Full Time
• Benefits:See T&C's attached
• Closing Date:2 June 2026
• Location:Dublin