Clinical Administrator

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Salary £32,954 - £41,078 per annum

Location 14A Magdalen Road, Oxford, Oxfordshire, OX4 1RW

This is a Permanent, Full Time vacancy that will close in 14 days at 12:00 BST.

The Vacancy

Clinical Administrator

• Hours:37.5 hours per week
• Location:Oxford
• Salary:£32,954 - £41,048 per annum
• Closing date:10th June 2026 at 12 noon

Play a vital role in delivering compassionate, high-quality care to children and families by supporting clinical services.

Join a collaborative hospice team where you’ll manage staffing rotas, coordinate clinical activity, and analyse workforce data to directly impact patient care and service delivery.

What you’ll be doing:

• Provide comprehensive administrative support to multidisciplinary clinical teams, ensuring accurate records and effective communication.
• Coordinate clinical activity including admissions, respite care, outreach services, and care planning.
• Create, maintain, and optimise staff rotas using Rotageek to ensure safe staffing levels and appropriate skill mix.
• Monitor staffing gaps and workforce pressures, supporting effective cover arrangements and rota compliance.
• Maintain and analyse workforce and service data, producing reports to support decision-making and service improvement.
• Act as a key point of contact for clinical teams, families and external partners, ensuring responsive and professional communication.

What you’ll bring:

• Experience in an administrative or coordination role within healthcare, hospice, social care, or a related environment, with a high attention to detail.
• Experience using electronic rostering systems.
• Strong data management and administrative skills with a high level of accuracy.
• Excellent organisational skills with the ability to manage competing priorities and complex workloads.
• Ability to analyse and interpret workforce or operational data and present findings clearly.
• Excellent communication and interpersonal skills, with the ability to engage sensitively and professional with families and colleagues.

Ready to bring your skills to a role that matters?

We reserve the right to close the advert at any time should we receive sufficient applications, therefore we encourage applicants to apply as soon as possible. 

Please note that everyone working for Helen & Douglas House are required to undertake a Disclosure and Barring Service check. Helen & Douglas House is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are an equal opportunities employer and value the benefits of a diverse workforce. We positively encourage applications from all areas of the community.

Please contact recruitment@helenanddouglas.org.uk if you require any adjustments during the recruitment process.

The Company

Helen & Douglas House is a registered hospice charity based in Oxford, providing palliative, respite, end-of-life and bereavement care to life-limited children and their families.

We foster a climate where team members feel able to openly question, debate and appropriately challenge their own and the practice of others; as such, we welcome new ideas and strive to constantly improve our delivery of care to our patients.

The Benefits

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Published

9 hours ago

Closing

in 14 days

{Expiry}