Church Data Administrator (6 month Fixed Term Contract)

At CAP, we celebrate diversity and strive to build an inclusive workforce that reflects the diverse communities we serve. We warmly welcome applications from individuals of all backgrounds. We particularly encourage applications from Global Majority/UK Minority Ethnic candidates, as these groups are currently underrepresented within our wider workforce. We are committed to creating an environment where every individual can thrive and feel they belong.

Everything we do is rooted in our values. First and foremost, we are Christ-centred. The work that we do is guided by faith and the belief that everyone deserves to be treated with dignity and God’s love. 

We are bold in fearlessly putting that faith into action to help others and challenge injustice, while also seeking to be compassionate in the way that we want to understand others and offer them meaningful care. We are collaborative in our approach, making time to learn from others and work together to take on UK poverty. And finally, we prioritise being joyful in the face of challenges, because our faith gives us confidence that change is truly possible.

Please note this is a 6 month Fixed term contract, with a hybrid pattern of 2-3 days per week worked from our Bradford support hub. The salary shown is for full time hours and would be paid pro rata for part time. Flexible hours would be considered for the right candidate.

Job Description

Context:

The Church & Supporter Engagement Department exists to build a movement of supporters and churches giving, praying, and taking action to end UK poverty. All of our engagement with churches relies on accurate and up to date information on the churches that we need to connect with. This role sits in the Church and Supporter Care Team.

The Church Data Administrator is also part of the Mission and Movement Directorate, who bring together fundraising, communications, advocacy and discipleship functions.

Purpose:

The Church Data Administrator is a fixed term role responsible for verifying and updating our church data records and designated contacts to a high standard, so that it can facilitate authentic engagement, streamlined communication and deeper partnership with local churches. The role will also use the fixed term period to create, and begin, a yearly review schedule, to ensure that records remain accurate.

Passion:

We are passionate about building connections with churches, and supporting them to make a real difference in the fight against poverty in the UK, whether through giving, prayer or running one of our life transforming services.

Personality:

We are a driven, tenacious, collaborative team that is full of compassion and who find some fun in every day.

Responsibilities

Accountabilities:

• Cleaning the Data: Manually checking identified fields on the church and associated church leader records.
• Fixing Church Records: Working within the limits of our current system to make sure our church data is as high-quality as possible. This includes exploring the use of publicly available church databases.
• Connect with the right stakeholders: making sure that church facing teams are aware of development and progress in this work
• Supporting the Connection Team: Providing the team with accurate, "ready-to-call" lists so they can hit their goal of 60 calls a day.
• Setting Up a Yearly Review: Creating a 12-month `cleaning schedule' to keep this information updated in the future.

Culture:

Working at CAP is more than a job; it's a commitment to a community and movement. We believe that a healthy culture is the fuel for our mission. This means we prioritise spiritual rhythms in our week - including dedicated time for morning prayer, worship, and team huddles. We are a 'joy-filled' office, which means we celebrate every win, from a client becoming debt-free to a colleague's personal milestone. We expect our team to be 'all in' - not just in their tasks, but in contributing to a supportive, laughter-filled, and prayerful environment.

CAP is a mission-driven, fast-paced, and deeply relational environment. You will find a culture that prioritises:

• Spiritual Rhythms: We start our days with prayer and worship, staying connected to our 'Why.'
• Celebration: We are 'Debt-Free' obsessed. We ring bells, share stories, and celebrate transformation.
• Collaborative Bravery: We tackle big problems (like UK poverty) by working across teams and daring to try new things.
• Inclusive Belonging: We want you to bring your whole self to work, knowing you are valued for who God made you to be.

Other Responsibilities:

• Being willing to pray with each other and fully engaged with our Christ-centred culture.
• Encouraging friends, family and other contacts to support the charity through the Life Changer programme and other fundraising initiatives.
• Attending annual CAP staff conferences and team revive days.
• Completing all compulsory CAP training within the given timescales.
• This role falls within the scope of the FCA's conduct rules, and you will be provided with training as to how these apply to the role. It is your responsibility to ensure that you follow these conduct rules.

The above job profile is a guide to the work you may be required to undertake, but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Measurable Outputs:

• Requests to all UK denominations for church data information.
• Number of public data lists sourced and evaluated for benefits.
• Number of records, as agreed with line manager, verified, and updated accurately on a weekly basis.
• All reports are required to be completed by agreed deadlines and timescales.
• Clear `cleaning schedule' by end of month 5 of the contract, ready for
• handover.
• Number of records updated as agreed with line manager.

The above job profile is a guide to the work you may be required to undertake, but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Skills required

• Good communication skills
• Good problem solving, analytical and evaluation skills
• Logical, articulate approach to work, prioritising workload efficiently
• Ability to work accurately and pay attention to detail
• A love for detail and excellence
• Able to use the advanced features of google sheets.

Experience:

Essential -

• Working using your own initiative.
• Needing to meet deadlines or targets.
• Navigating databases.
• Inputting and editing data accurately and efficiently.

Desirable -

• Experience with using Salesforce.
• Of church language (structures, roles, denominations).

Christian Commitment:

• The candidate must be able to give both verbal assent to and practical demonstration of Christians Against Poverty's Statement of Faith
• Must be able to actively participate in prayer and worship, whether individually, in small groups, or corporately, as an expression of one's own personal faith and in line with CAP's Statement of Faith.

All adults working in or on behalf of CAP have a responsibility to safeguard and promote the welfare of children and adults. This includes:

• A responsibility to ensure a safe environment in which CAP services can be delivered.
• Identifying children and adults where there may be safeguarding concerns.
• Following the CAP Safeguarding policy in addressing any concerns appropriately.

Educational requirements

• Confident computer user