Assistant to Fundraising Director

This is a demanding role where you will support the Fundraising Director in effective management of the fundraising teams across our UK centres and the central expertise in Trusts, Major Gifts and Partnerships.

You will assist the Fundraising Director to plan and organise a broad range of fundraising activities; formulating and adjusting plans as required. Additionally, the Fundraising Director will depend on you to lead or assist on specific projects.

You will assist the Fundraising Director to plan and organise a broad range of fundraising activities; formulating and adjusting plans as required. Additionally, the Fundraising Director will depend on you to lead or assist on specific projects.

You will act as gatekeeper regarding access for fundraising teams to the Fundraising Director which will involve utilising strong understanding and sound judgement skills across a number of activities.

Interviews will be held in our London office on 08 June

Interviews will be held in our London office on 08 June

Key responsibilities

• Proactively manage the Fundraising Director's diary, anticipating scheduling needs, resolving conflicts before they arise, and ensuring all meetings are well-prepared with relevant materials, agendas and pre-reads in advance.
• Coordinate national (and occasionally international) travel arrangements end-to-end, including flights, accommodation, transport and itineraries, with meticulous attention to detail.
• Act as a trusted first point of contact on behalf of the Fundraising Director – managing the inbox, handling correspondence, fielding enquiries and ensuring timely, warm and professional communication with colleagues and supporters.
• Support the planning and logistics of donor meetings, site visits, team gatherings and involvement in some fundraising events, taking ownership of practical arrangements as required.
• Assist with the preparation of fundraising materials, briefing notes, Powerpoint presentations and donor reports, pulling together research and information to deadline for internal and external meetings.
• Administrative management and organising of meetings, training and other team events including drafting agendas and writing minutes.
• Help maintain fundraising records, income tracking and CRM data, ensuring information is kept up to date and donor communications are logged accurately.
• Manage expenses, process invoices and handle general administrative tasks efficiently, flagging issues proactively and keeping processes running smoothly in the background.

A full list of responsibilities can be found in the attached job description. 

Skills, knowledge and expertise

• Demonstrable experience as a PA or EA, or as an administrator with transferable skills, ideally supporting a Director or senior leader in a fast-paced environment.
• A strong understanding of, or genuine interest in, fundraising including individual giving, major donors, trusts and foundations, or corporate partnerships and an appreciation of the role philanthropy plays in organisations like Maggie's.
• Exceptional organisational skills, with a proven ability to manage complex diaries and travel logistics accurately and without being prompted.
• A proactive, self-starting mindset, someone who spots what needs doing and does it, rather than waiting to be asked, and is happy to support the wider team as needed.
• Warm interpersonal skills and strong social awareness, with the ability to build genuine relationships with colleagues, donors and supporters at all levels, and a natural sensitivity to the emotional context of working within a cancer charity.
• Excellent written and verbal communication skills, able to draft correspondence and materials that are clear, professional and reflect Maggie's voice.
• Proficiency in Microsoft Office (particularly Outlook, Word, PowerPoint and Excel) and ideally familiarity with a fundraising CRM system.
• Educated to degree level or equivalent professional experience in a related field.

A full list of skills, knowledge and expertise can be found in the attached job description. 

Job benefits

• You’ll spend time at one of our incredible centres to experience our programme of support and see first-hand the difference we can make.
• A structured Orientation week will cover everything you need to get settled in your new role.
• Holiday entitlement that helps you create a manageable work life balance.
• Generous sick leave cover.
• A supportive and friendly working environment.
• Tailored learning and development opportunities.
• Kitchen facilities with free tea, coffee and fruit bowl.
• Workplace pension and free financial advice from an independent financial advisor to help you plan for your future.
• Option to keep a pre-existing NHS pension if eligible.
• Travel and cycle loans.
• Eye test expenses and money towards glasses.
• Enhanced maternity pay.
• Our buddy system links you with a colleague to give you extra support in your first few months.
• Facilitated stress management courses and access to our clinical psychologists for support.

About Maggie's

We provide free practical and emotional support for people living with cancer, and their family and friends. We have centres across the UK and a growing international network, with more planned for the future.