Job Description
Job Title: Assistant Exams officer
Responsible To: Exams Officer
Department: School Office
Date of Issue: May 2026
About the role
As Assistant Exams Officer, you will support the effective planning, administration, and delivery of external examinations. The role is designed to strengthen capacity within the Exams Office, reduce operational risk, and ensure continuity of expertise across the academic year in a function that is critical to the school’s academic outcomes and regulatory compliance. In particular, the role addresses increasing demand and complexity in exam administration, including the rising number of students requiring access arrangements and the need for consistent, year-round support.
A career at Kingswood offers the opportunity to be part of a supportive and forward-thinking community that values excellence, innovation, and personal growth. Rooted in our core values - Care for Each Individual, Educate for Life, Serve the Community, and Live Sustainably - we foster an environment where staff are empowered to thrive.
Key responsibilities
Support the administration of external examinations (GCSE, iGCSE, A Level, BTEC and other qualifications)
• Assist with exam entries, amendments, and withdrawals in line with awarding body deadlines
• Maintain accurate candidate records and examination data systems
Support the preparation and submission of coursework and controlled assessment marks
Access arrangements and inclusion
• Assist in the coordination and implementation of exam access arrangements
Maintain accurate and confidential records relating to students requiring adjustments
Support the organisation of appropriate exam venues and staffing for students with additional needs
Contribute to ensuring compliance with JCQ regulations on access arrangements, and other boards as per inspection routines.
Exams logistics and delivery
Support the organisation of examination timetables, seating plans, and room allocation
• Assist in the preparation, secure handling, and distribution of examination materials
Support the packaging and dispatch of completed scripts in line with awarding body requirements
Work closely with Lead Invigilators to ensure exams run smoothly
Compliance and regulation
Ensure all processes adhere to JCQ and awarding body regulations
Support the maintenance of documentation, policies, and audit trails
Assist with inspections or reviews relating to the school’s status as an exam centre
Stakeholder communication
• Provide administrative support in communications with staff, students, parents, and external bodies
• Assist in responding to queries relating to exams, timetables, and procedures
Support the dissemination of key exam information across the school
Operational support and risk mitigation
Provide continuity and institutional knowledge within the Exams Office across the academic year
• Reduce reliance on a single point of expertise during peak periods
Support workload distribution during high-pressure exam seasons. This will include longer working days during peak exam season (May-June). Flexibility of hours over the course of the academic year will be possible.
• Contribute to ensuring the resilience and sustainability of the exams function
Remotely manage the review of marking process, keeping accurate records and communicating with parents and pupils in a timely manner
• Be present on both A Level and GCSE results day
• Invigilate internal examinations when required throughout the year, if work flow allows
You will be expected to:
• Conduct yourself with professionalism, tact and diplomacy at all times as a representative of Kingswood
Observe health and safety procedures and work safely at all times
To comply with all school policies and procedures including reporting any concerns to the appropriate person in relation to those covering child protection, health, safety, welfare, security, confidentiality and data protection.
No job description can fully cover all aspects of the role and consequently the responsibilities are likely to evolve and change over time.
Skills, qualifications and experience
The ideal candidate will demonstrate strong organisational and administrative skills, with a high level of attention to detail and accuracy. They will be able to manage multiple priorities effectively while meeting strict deadlines, and possess strong interpersonal and communication skills to work collaboratively with colleagues. The role requires the ability to handle sensitive and confidential information with discretion, along with competence in IT systems, particularly in relation to data management. Additionally, the successful candidate will be able to remain calm and composed under pressure.
Experience working within a school or examinations environment, a sound understanding of exam board processes and procedures, and experience in supporting access arrangements would further strengthen suitability for the role.
Child protection
It is your responsibility to help promote and safeguard the welfare of children and young persons for whom you are responsible, or with whom you come into contact, and to adhere to and ensure compliance with the School’s Child Protection Policy Statement at all times. If, in the course of carrying out the duties of the post, you become aware of any actual or potential risks to the safety or welfare of children in the school, you must report any concerns to the School’s Designated Safeguarding Lead. Protecting children from the risk of radicalisation is part of the School’s safeguarding duties (under the Prevent Duty).
Competencies
The Kingswood Competency Framework sets out the expected level of performance at a given level – the ‘competency profile’. The competency profile is used to support objective setting, appraisal, and continuous professional development planning.
Competency Profile: Level 7 – Team Member (Proficient in Delivery):
| Cluster | Competencies | ||
| Strategy ＆Innovation | Strategic View | Planning for Improvement | Effective Decision Making |
| Understands strategicpriorities.Contributes to achievingstrategic goals through ownwork.Identifies how personal taskssupport broader objectives. | Plans tasks to improveefficiency.Identifies and suggestsimprovements for the teamand for own role. | Makes decisions with impacton own area.Understands and followsstructured decision-makingprocesses. | |
| People | Leading and Communicating | Working Together | Developing People |
| Leads team communicationefforts.Recognises and resolvescommunication issues withinthe team. | Supports and guides teamcollaboration.Helps to resolve teamconflicts. | Supports and mentors teammembers.Contributes to colleagues'professional growth. | |
| DeliveringResults | Technical Delivery | Analytical Thinking | Problem Solving |
| Effectively managestechnical tasks withmoderate complexity.Provides strong technicalexpertise and support. | Is confident and skilled inanalysing complex data sets.Provides insights andrecommendations based onanalysis. | Proficiently manages andresolves complex problems.Applies advanced problem-solving techniques. | |
| Delivering at Pace | Delivering Quality | Delivering Value | |
| Delivers high-quality results quickly.Manages multiple tasks anddeadlines effectively. | Manages quality control incomplex tasks.Applies advanced qualitymanagement techniques. | Undertakes all projects witha focus on cost managementand high value delivery.Applies advanced techniquesfor cost management andvalue enhancement. | |
Terms and conditions
Normal hours of work for the role will be 20 hours per week, during term time plus an additional 8 weeks (42 weeks per year total). Paid holiday entitlement is 6.6 weeks pro rata, including public holidays.
The salary for this part-time, part year role will be £17,447.13 per annum (£35,000 Full Time Equivalent).
Kingswood School has high expectations of staff and looks to reward them with beneficial conditions of service:
Stakeholder Pension Scheme, matching your contributions up to 5% of pensionable pay
All staff enjoy free meals provided in the Dining Room with refreshments available throughout the day
Parking available around the School site (subject to availability)
• Professional development and training
Part remission of fees at Kingswood Nursery, Prep and Senior Schools for children of employees (subject to the normal competitive entry requirements being met). Please note that remission of school fees is not a contractual entitlement; the Governors reserve the right to vary the rate of remission or to withdraw it altogether
Staff are welcome to make use of the leisure and sports facilities (which includes a swimming pool, gym and tennis courts) set within the beautiful School grounds, at times as agreed by the School
• Death in Service benefit
Cycle Scheme in line with the Government’s Cycle to Work initiative
Employee Assistance Programme, an independent, free and confidential advice service that can offer both practical advice and emotional support
Kingswood has a strong sense of community and there are many ways to be involved whether through sport, music or social events
Application process
Please visit our website https://www.kingswood.bath.sch.uk/about-us/employment-opportunities to read our policies for Recruitment, Selection and Disclosure Procedure, and Child Protection and Safeguarding Policy including EYFS.
Please email recruitment@kingswood.bath.sch.uk to request an Application Form. Miss Hannah Sweeney, Recruitment Administrator, can answer any questions you may have about the role.
Completed Application Forms should be returned by Email (or by post: Recruitment Administrator, Kingswood School, Lansdown, Bath, BA1 5RG)
The closing date for applications is Monday 15 June 2026.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. You will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).
The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children."
As an equal opportunities employer, Kingswood School is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We offer a welcoming and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.