Art Trail Project Admin Support Assistant
Make a difference
People like you help us every day through regular donations
Wild in Art trails bring communities together through creativity, storytelling, and public engagement, raising vital funds to support the work of St Helena Hospice. Supporting the delivery of these large-scale art events, this role plays a key part in growing income and strengthening connections with the local community.
An organised and detail-oriented professional with experience supporting complex projects and coordinating administrative processes. Skilled in managing data, maintaining accurate records, and ensuring smooth day-to-day operations within a fast-paced environment.
Experienced in working closely with a l Project Manager to support the end-to-end planning and delivery of large-scale initiatives. Provides essential administrative and coordination support, ensuring that project timelines, documentation, and communications are effectively managed.
Confident in liaising with a wide range of stakeholders, including artists, sponsors, partners, and internal teams, helping to coordinate activities and contribute to the successful delivery of an inspiring and impactful public art trail experience. Skilled in scheduling, reporting, and database management, with a strong ability to prioritise tasks and meet deadlines.
Brings a proactive and flexible approach, with a genuine interest in supporting creative programmes and enabling the smooth delivery of high-profile community initiatives. Committed to maintaining high standards of accuracy, professionalism, and collaborative working. This is a part time role, working 22.5 hours per week on a fixed term contract for 2 years, starting on 1st September 2026
£15,000 pa
22.5 hours per week
St Helena Hospice, Colchester
Provide efficient administrative support to the delivery of the Art Trail 2028
Ensure accurate coordination of project information, schedules and communications
Support sponsor, artist and volunteer engagement activity
Contribute to a well-organised, high-quality and successful public event
Must have a good general education (GCSE's including maths & english)
Strong organisational and administrative skills
Positive, flexible & team focused
Interest in arts, community engagement and fundraising
We’ll be in touch every month to make sure you’re the first to know about the how your incredible support is making a difference to local people facing dying, death and bereavement, along with some of the ways you can get involved, including opportunities to donate, volunteer, shop and fundraise.
At St Helena Hospice, we’re committed to protecting and respecting your privacy in everything we do. If you’d like to know more about what we do with your personal information, please read our privacy notice – www.sthelena.org.uk/privacy. You can update your preferences or stop communications at any time by contacting us at enquiries@sthelena.org.uk or phone fundraising on 01206 931 468.
When you make a donation to St Helena Hospice, we are charged transactional fees by other companies, including fees for processing payments made to us, looking up addresses and validating bank account details.
We are very grateful to our donors who offer to offset some of these fees with a minor addition to their total amount. This is however completely optional and we are very grateful for your support whether or not you choose to contribute to processing fees.
We are able to claim an extra 25p on every £1 on your donation amount for no extra cost to you, as long as you are a UK tax payer; have paid enough income tax or capital gains tax in that tax year; and are donating your own money. If you pay less income tax and/or capital gains tax than the amount of Gift Aid claimed on all of your donations in that tax year it is your responsibility to pay any difference. For more information about Gift Aid, please visit https://www.gov.uk/donating-to-charity/gift-aid
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