About us

At Sense Scotland, we deliver vital support that makes a real, positive impact on the lives of the individuals we support. We value the contributions of every team member in ensuring meaningful outcomes for those in our care. Our vision is for the people we work with to lead independent, fulfilling lives in a world that encourages and supports their ambitions. We achieve this by staying true to our core values in everything we do.

We are currently looking for an organised and proactive Administration Assistant to join us at our office based in Kirkcaldy.

Our busy admin team ensure our offices run smoothly and provide essential support to staff and visitors. If you thrive in a fast-paced environment, enjoy working with people, and want to be part of a team that truly makes a difference, we’d love to hear from you!

About the role

As an Administration Assistant, you’ll be the welcoming face of our office, providing a professional reception service and essential administrative support. From handling calls and coordinating meetings to managing supplies and assisting colleagues, you’ll play a key role in ensuring everything operates seamlessly. You’ll also have the opportunity to bring your organisational skills to the forefront and contribute to the smooth running of day-to-day operations.

This is a fantastic opportunity to be part of a supportive team in a values-driven organisation where your contributions will directly support the wider goals.

Responsibilities include:

• Ensure telephone calls are dealt with efficiently, professionally, and promptly
• Provide a first-class professional reception service with a welcoming approach to all Sense Scotland staff and visitors
• Co-ordinate room booking system, set up meeting rooms, and ensure all meeting rooms are maintained to a high standard
• Ensure security standards are adhered to, issuing ID badges and fob keys
• Maintain stationery supplies and inventory levels
• General office duties including archiving, typing, filing, photocopying, and diary management

About you

We’re looking for an enthusiastic and reliable Administration Assistant to join our team. You’ll bring a strong background in administrative tasks and a professional approach to supporting the smooth running of our operations and meeting deadlines. You are well-organised, have excellent communication skills, and are confident working both independently and as part of a team.

You will have experience in administration, a professional telephone manner, and be computer literate with a good understanding of word processing, spreadsheets, and databases. A confidential and professional approach to work is essential, along with the ability to stay self-motivated and take initiative when needed.

What would make you stand out:

An administration-related qualification
Advanced skills in MS Office
Experience working in an administration role within the health and social care charity sector
A genuine awareness of inclusivity and accessibility
A proactive attitude and eagerness to grow in the role

Working for us

We offer a rewarding role with the opportunity to develop your skills and future career in an enriching environment. Our full list of benefits can be found here.

Connect with a cause that needs you!

Administration Assistant