OVER THE WALL

JOB DESCRIPTION

JOB DETAILS

Post Title:

Office Manager

Reports to:

Camp Director

Base:

Hours:

Salary:

Main Purpose:

Ockbrook

35 hours per week (Monday-Friday)

£32,000 per annum

The purpose of the Office Manager is to ensure that
the office operates smoothly and efficiently. The Office
Manager is responsible for overseeing the daily
operations and efficient functioning of OTWC office
environment. This role involves a blend of
administrative, managerial, and organisational skills to
ensure that the office runs smoothly and effectively.

Main Duties and Responsibilities:

•  Administrative Oversight: Supervise daily office operations
•  Room booking and preparation: Sole point of contact for room booking

and responsible for preparation (layout, food, beverages etc)

•  Receive and host visitors: direct visitors to the correct rooms and notify

staff that visitors have arrived

•  Office equipment: ensure all staff have the necessary equipment and IT

equipment is logged and updated as necessary

•  New starters office equipment: ensuring that all new starters have the

correct office equipment and either arranging for items to be sent to their
home address or ready on site for their first day

•  Mail: receive and send mail ensuring financial standard compliance
•  Policies: ensure compliance with office polices

•  Attendance on site: ensuring that all staff have signed out when they
leave the premises. Where appropriate, contacting staff to confirm that
they have left the site

•  Visitors: ensure visitors are signed in and out and check system log daily
•  Office access and security: ensure the office is open and securely closed

when required

•  Communication: Act as a point of contact for staff, and visitors; handle

correspondence

•  OTWC Records: Maintain camper/volunteer records, and reporting

systems

•  Support to Leadership: Provide clerical and organisational support to

OTWC leadership team

•  Office Hygiene: Manage the office facility, ensuring it is safe, clean and

tidy at all times

•  Health & Safety: Oversee the OTWC Health & Safety policies managing

fire warden and emergency first aid procedures

•  Manage office supplies: Liaise with the suppliers of all office resources,

equipment and services to maintain effective support facilities

•  Relationship: Strong working relationship with the Estates/Facilities

Manager to ensure an overall smooth running of the site and awareness
of what is going on across both of the responsibilities

PERSON SPECIFICATION

•  Previous experience in a stand-alone Office Manager role or similar role

is essential

•  Experience in a varied environment and dealing with different levels of

stakeholders

•  Flexibility and ability to think outside of the box. This is a new role at the
Ockbrook site and there will be a level of getting stuck into different
elements of the work and scoping out new areas of the Office
Management role.

•  Management experience is ideal

If you are interested in this role and would like to apply, please email a copy of
your CV and cover letter to recruitment@otw.org.uk.

Closing Date: 7th January 2026.