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Office Manager
Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.
Office Manager
This is a temporary position until December 18, 2026.
ADF International is looking for a highly organized Office Manager to join us full-time on a temporary basis in our London, UK office. As the Office Manager, you are a vital part of the ADF International team in London, UK. In this role, you will report to the Director of Operations Europe and be responsible for providing operational support to the team. You may be asked to perform related duties or special projects within the general scope of the position.
Your Essential Responsibilities:
- Act as primary contact for incoming calls and other communications
- Act as primary contact for vendors, visitors, clients, and deliveries
- Maintain office services by organizing office operations and procedures, maintain and order office equipment and supplies and monitor inventory
- Manage relationships with vendors, service providers, and landlord
- Sort and route incoming and outgoing mail
- Update Office Handbooks and Operations Manuals for the London office
- Work with senior management to improve office operations and procedures
- Ensure that health and safety policies are up to date
- Perform other administrative support tasks, including updating and sorting files, and conducting research
- Coordinate and schedule appointments for UK team members
- Prepare and coordinate travel itineraries for team members in London
- Support with event coordination as necessary
- Coordinate internal gatherings (TMs baby gifts, farewell breakfasts etc.)
- Prepare expense reports for assigned team members
- Preparatory works for accounting: expense sheet, uploading and coding of receipts
- Maintain and enter information into databases
- Manage files, contacts, travel and events in the CRM system
- Prepare and file legal documents
- Proofread/edit documents with a high level of expertise
Other Responsibilities:
- You may be asked to perform related duties or special projects as assigned within the general scope of the position.
Skills You Need to Succeed:
- Experience in planning and executing of events and projects
- Strong administrative skills
- Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Teams
- Proven excellent verbal, written, and interpersonal communication skills in English
- Proven excellent customer service skills
- Ability to initiate, work, and motivate within a team and independently
- Ability to professionally handle confidential and sensitive information with discretion
- Ability to learn and apply new software applications
- Ability to make sound decisions under demanding conditions
Education and/or Experience:
- Requires 3 to 5 years of experience in an administrative role or equivalent
Valid work permit for the UK or UK citizenship required.
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Communications Officer
Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.
Communications Officer
As a Communications Officer you are a vital part of ADF International. In this role, you will report to the Legal Communications Director and be responsible for successfully communicating our mission to a diverse audience, including both like-minded and mainstream media, including traditional and new forms of media. You will work with the Director and the legal team to ideate strategies for successful media campaigns, and manage, write, edit, and distribute written, audio, and visual communications. This includes writing press releases, op-eds, newsletters, and full-length feature articles for ADF International and its advocacy team, developing content for social media and the website, and serving as a spokesperson when opportunities arise. Additionally, you will help create the content for fundraising campaigns for ADF International.
In this position, you will:
- Proactively strategize as to how best to leverage media communications to achieve legal and advocacy wins for the work of ADF International.
- Participate in the ideation of successful media campaigns, working with our legal team to translate complex legal cases and matters into winsome stories for media.
- Produce and successfully pitch press releases, commentaries, opinion pieces, and news stories to media in the U.S., Europe, and across the world.
- Build and maintain relationships with journalists, writers, and key influencers from across the world to generate content on our cases and matters.
- Collaborate with the development team to support the creation of engaging and inspiring stories for development initiatives.
- Support social media accounts and collaborate with creative leads on the team to create compelling audio-visual content for social media and other channels.
- Update relevant website pages and assist with the timely send-out of newsletters and other digital communications.
- Ensure all vendors work to deliver the communications product according to strategy, brand corridor, and highest excellence possible.
- Reinforce general creative direction, consistent tone, voice, and adherence to the lexicon and brand platform throughout all communications.
- Review, edit, and proofread texts for all media channels and ensure that the content aligns with our brand and lexicon.
- Support and drive the necessary editing of the writing of other team members.
- Conduct media trainings and interview prep for team members.
- Serve as a spokesperson for ADF International where opportunities allow.
Other Responsibilities:
- You will be asked to perform related duties or special projects as assigned.
Skills You Need to Succeed:
Demonstrated proficiency in:
- Strong writing skills in English (journalistic style)
- Adobe Creative Suite (In Design) (beneficial)
- Video content production and editing (beneficial)
- Social media account management, in particular X (beneficial)
Ability to:
- Manage large volumes of complex legal information
- Collaborate across international teams
- Create content for campaigns of varying size and complexity under a deadline
- Build and maintain networks of contacts
- Proactively drive media outreach, from ideation to successful pitching
- Engage in winsome public speaking
Education and/or Experience:
- Bachelor’s or master’s degree in communications, international relations, business, politics, law or similar subject preferred.
- 5 years of work experience in media relations, journalism, or a similar communications field.
Valid work permit for the UK or UK citizenship required.
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See all jobs
Communications Officer
Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.
Communications Officer
As a Communications Officer you are a vital part of ADF International. In this role, you will report to the Legal Communications Director and be responsible for successfully communicating our mission to a diverse audience, including both like-minded and mainstream media, including traditional and new forms of media. You will work with the Director and the legal team to ideate strategies for successful media campaigns, and manage, write, edit, and distribute written, audio, and visual communications. This includes writing press releases, op-eds, newsletters, and full-length feature articles for ADF International and its advocacy team, developing content for social media and the website, and serving as a spokesperson when opportunities arise. Additionally, you will help create the content for fundraising campaigns for ADF International.
This is a temporary replacement contract, effective March 1, 2026, and will remain in effect until June 30, 2027.
In this position, you will:
- Proactively strategize as to how best to leverage media communications to achieve legal and advocacy wins for the work of ADF International.
- Participate in the ideation of successful media campaigns, working with our legal team to translate complex legal cases and matters into winsome stories for media.
- Produce and successfully pitch press releases, commentaries, opinion pieces, and news stories to media in the U.S., Europe, and across the world.
- Build and maintain relationships with journalists, writers, and key influencers from across the world to generate content on our cases and matters.
- Collaborate with the development team to support the creation of engaging and inspiring stories for development initiatives.
- Support social media accounts and collaborate with creative leads on the team to create compelling audio-visual content for social media and other channels.
- Update relevant website pages and assist with the timely send-out of newsletters and other digital communications.
- Ensure all vendors work to deliver the communications product according to strategy, brand corridor, and highest excellence possible.
- Reinforce general creative direction, consistent tone, voice, and adherence to the lexicon and brand platform throughout all communications.
- Review, edit, and proofread texts for all media channels and ensure that the content aligns with our brand and lexicon.
- Support and drive the necessary editing of the writing of other team members.
- Conduct media trainings and interview prep for team members.
- Serve as a spokesperson for ADF International where opportunities allow.
Other Responsibilities:
- You will be asked to perform related duties or special projects as assigned.
Skills You Need to Succeed:
Demonstrated proficiency in:
- Strong writing skills in English (journalistic style) and German
- Adobe Creative Suite (In Design) (beneficial)
- Video content production and editing (beneficial)
- Social media account management, in particular X (beneficial)
Ability to:
- Manage large volumes of complex legal information
- Collaborate across international teams
- Create content for campaigns of varying size and complexity under a deadline
- Build and maintain networks of contacts
- Proactively drive media outreach, from ideation to successful pitching
- Engage in winsome public speaking
Education and/or Experience:
- Bachelor’s or master’s degree in communications, international relations, business, politics, law or similar subject preferred.
- 5 years of work experience in media relations, journalism, or a similar communications field.
Salary range: 50.000 - 60.000 EUR (gross annual) This salary range is reflective of a position based in Vienna, Austria. This range is a good faith estimate, and the actual salary may vary based on the candidate’s experience, skills, qualifications, and office location.
Valid work permit for Austria or EU citizenship required.
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See all jobs
Office Manager
Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.
Office Manager
This is a temporary position covering maternity leave.
ADF International is looking for a highly organized Office Manager to join us full-time on a temporary basis in our Brussels, Belgium office. As the Office Manager, you are a vital part of the ADF International team in Brussels, and will play a central role in ensuring the smooth, professional, and efficient functioning of our offices while supporting teams across Europe.
Your Essential Responsibilities:
In this position, you will:
- Serve as the first point of contact for the offices, managing calls, correspondence, visitors, vendors, and deliveries.
- Oversee day-to-day office operations, ensuring well-organized processes, a functional work environment, and a welcoming office culture.
- Manage office services, including procurement, inventory, equipment, facilities coordination, and supplier relationships.
- Coordinate meetings, calendars, and logistics for team members across Europe and internationally.
- Provide high-quality administrative support, including document management, filing systems, data entry, and targeted research.
- Maintain and regularly update internal documentation such as Office Handbooks, operational guidelines, and procedures.
- Support the planning and coordination of internal and external events, meetings, and team activities.
- Foster team engagement by coordinating internal moments such as onboarding support, celebrations, and farewell gatherings.
- Prepare expense reports and support accounting processes, including expense tracking and receipt processing.
- Maintain accurate records across internal databases and systems, including CRM tools.
- Identify opportunities to improve office processes, tools, and workflows, contributing to continuous operational improvement.
Other Responsibilities:
You may be asked to perform related duties or special projects as assigned within the general scope of the position.
Skills you need to succeed:
- Strong administrative skills.
- Anticipate needs of local team members.
- Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.
- Ability and willingness to learn and apply other software applications.
- Proven excellent verbal, written, and interpersonal communication skills in English and French or Dutch.
- Proven excellent customer service skills.
Ability to:
- Ability to initiate, work, and motivate within a team and independently.
- Ability to professionally handle confidential information.
- Demonstrate ability to make sound decisions under demanding conditions.
Education and/or experience:
- Requires 3-5 years of experience in an administrative role
- Fluent English and French or Dutch required
Valid work permit for Belgium or EU citizenship required.
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