KEBLE COLLEGE IN THE UNIVERSITY OF OXFORD

Job Description

Job Title

Reports to

Grade

Maintenance Assistant (Electrical)

Head of Maintenance

Keble Grade 3

The Role
Keble  College  wishes  to  appoint  a  Maintenance  Assistant  (Electrical)  to  join  a  small,  busy  team.  The
post holder will carry out day-to-day maintenance work to ensure that the College’s buildings, utilities,
plant, machinery, and equipment are properly maintained. This role has a primary electrical focus but
will be expected to carry out other maintenance tasks as requested.

Key Responsibilities

•  Provide a rapid response service to deal with problems and breakdowns as they occur
•  Carry out routine plant, infrastructure and fabric checks and monitor the College’s

computerised building management system (BMS), making changes to system settings as
required to ensure electrical and mechanical plant continues working uninterrupted and
reporting any matters of concern to your line manager/supervisor

•  Identify and quantify materials required for maintenance tasks and collect materials from

merchants if required using College vehicle

•  Ensure that chemicals are safely stored, and their use properly recorded as detailed in the

COSHH Risk assessments and manufactures hazard data sheets

•  Participate in the water monitoring regime, including legionella inspections and checks
•  Maintain accurate and up-to-date records utilising PDAs or Tablets provided
•  Carry out electrical fault-finding and rectification following a service request, updating

records and completing statutory documents

•  Carry out testing and inspections as required by the preventative planned maintenance

schedule recording all outcomes and making forward maintenance recommendations and life
cycle replacements

•  Undertake the necessary training and attend refresher courses as and when required in order

to be able to fulfil the duties of the post

•  To carry out emergency repairs and ongoing general maintenance work to all College

buildings such as changing light bulbs, lock issues, minor furniture repairs and wide range of
basic general repairs

•  To identify and report future maintenance requirements to the Maintenance

Manager/Supervisor

•  Work with and assist other members of the department in carrying out day-to-day general

maintenance work, small works, and refurbishment work

•  Ensure all new electrical installation works are recorded on current schematic and layout
drawings for updating by others, and ensure all Health & Safety files and operating and
maintenance manuals are updated following any changes or amendments

Job Description – Maintenance Assistant (Electrical), August 2025

1

•  Review electrical schematic and layout drawings and schedules and keep them up to date
•  Ensure all new electrical installation works are recorded on a minor works or installation

certificate

•  Ensure correct use of all College maintenance plant and equipment, test equipment and

tools, keeping them in good working condition; alert any calibration issues or damage and
ensure they are stored correctly after use

•  Adhere to the College’s Health and Safety Policy, carrying out duties in accordance with

training and instruction received and informing the Maintenance Manager of any potential
hazard or danger.

•  Take reasonable care at all times to guard personal safety and the safety of all persons who

may be affected by the job holder’s actions at work

•  Wear Personal Protective Equipment as required and carry out work in a safe and appropriate

manner

•  Assist with keeping the maintenance workshop clean and maintained to a standard compliant

with current safety regulations and the College Health and Safety Policy

•  Carry a College radio at all times (switched on) and, observing correct radio operating
procedure, communicate with members of staff as appropriate to carry out work with
minimum disruption

•  Adopt a flexible approach towards the duties, and show a willingness to take on new

responsibilities, and/or undergo further training in line with the development of the position
and changing demands/circumstances within the College

•  Participate in the call out rota and attend call outs as laid down in the College On-Call

arrangements (after a review and supervision period)

Person Specification

Essential experience

•  Previously delivered multi-trade repair, planned maintenance and small projects within a

similar environment

•  Experience of working in a small maintenance team working with other operational

departmental colleagues

•  Previous electrical repair and planned maintenance experience
•  Holds a City and Guilds or NVQ and/or AM2 in electrical maintenance and installation, plus an

18th Edition certification

•  PAT experience using Seward or equivalent testers
•  Previously taken part in a call-out rota
•  Resides within 30/45 minutes of Keble College
•  Holds a full valid driving licence
•  C&G 2391 inspection and testing certifications advantageous but not essential

Authorised: Head of Maintenance

Date: August 2025

Job Description – Maintenance Assistant (Electrical), August 2025

2

Job Description

Job title:
Reports to:
Contract:

Grade:

Music Administrator
Director of Music
Fixed-term and part-time (600 hours for two academic terms) to support the
150th anniversary of Keble Chapel, with the possibility of a contract renewal on
reduced hours (450/year) thereafter
Keble Grade 3

Music at Keble
2026 will mark the 150th anniversary of Keble Chapel. This landmark provides an opportunity to
maximise Keble’s musical output whilst campaigning for music-related endowment and giving.

Musical activity at the College can be divided into three main sections:

1.  Chapel Music and the College Choir;
2.  The Music Society (KCMS);
3.  The Keble Early Music Festival (KEMF)

The Chapel choir consists of c.26 singers, made up of around 19 Choral Scholars and 7 Graduate
Choral  Assistants.  Most  Choral  Scholars  are  Keble  undergraduates,  though  a  number  of
undergraduate and graduate scholars attend other colleges. The choir sings three times per week
during  Full  Term  (Tuesday  Evensong,  Thursday  Full  Rehearsal  and  Compline,  and  Sunday
Eucharist) and undertakes foreign tours (2024 Umbria; 2025 Hong Kong, Macau, Singapore; 2026
USA),  concerts  within  the  UK,  broadcasts,  and  recordings.  Intermittent  internal  events  include
memorial services, weddings, and concerts.

The Chapel houses one of the finest organs in the UK (IV/48 – Tickell/Ruffatti) and we run a termly
organ  recital  series  plus  occasional  special  recitals.  In  addition,  the  annual  Keble  Early  Music
Festival (normally sixth week of Hilary Term) has become a significant part of both the College’s
musical life, and the wider University and local community. Due to its favourable acoustics and
excellent  organ,  the  College  Chapel  is  also  in  high  demand  by  external  groups  as  a  venue  for
concerts and recordings.

The role
The  part-time  Music  Administrator  will  provide  administrative  support  for  the  choir  in  its
activities within the College (choral services and concerts), and assist in managing the external
engagements of the choir, including the Keble Early Music Festival, concerts, tours and recordings.
The  post  holder  will  also  publicise  the  choir  to  the  general  public,  promoters,  and  potential
applicants for Choral and Organ Scholarships.

Key responsibilities
To assist the Director of Music in various regular administrative tasks as necessary. These include
helping with:

the production and distribution of the termly music list
the organisation and planning of international tours/recordings

•
•
•  developing the choir’s profile and professional engagements
•  publicising the choir’s events and activities via social media, mailouts, etc.
•  promoting the choir to music festivals (UK and international) and other promoters

JOB DESCRIPTION: MUSIC ADMINISTRATOR

SEPT 2025 | 1

•

liaising with recording companies and managing the practical arrangements associated
with recording sessions and live broadcasts

•  producing and ordering of choir printed music for services, tours, and recordings
•  assisting with the upkeep of the music pages on the College website
•

coordinating the Chapel and Music Room diaries and liaising with external groups
regarding Chapel bookings (through the Conference Office)

•  assisting in the coordination of various aspects of the Keble Early Music Festival
•  assisting with organisation and promotion of the weekly organ recital series and liaising

with recitalists

•  assisting on Music Open Days and in general choir promotion and recruitment
•
invoice coding and internal financial arrangements for scholars and GCAs
•
completion of college’s annual PRS licence
•  arranging alumni music events, and related communications
•  ensuring that the organ and College pianos are tuned
•  attendance at termly Health & Safety Committee
•  assisting in recruitment of Graduate Choral Assistants
•  overseeing allocation, maintenance and dry-cleaning of choir robes
•  other tasks may be required from time to time for the efficient administration and support

of the Director of Music and choir

PERSON SPECIFICATION

Essential:

•  A working understanding of the classical music industry
•  Good interpersonal and communication skills, with an ability to converse with a range of

people across the College and wider audiences
Intermediate computer skills including the MS Office Suite (particularly Word and Excel)

•
•  Experience of publicising through websites and social media
•  The ability to read music from vocal or full scores, and/or proven experience as a singer

or instrumentalist

•  Excellent  organisational  skills,  with  the  ability  to  prioritise  and  manage  diverse  work
streams such as the administrative responsibilities involved in a music festival, choir tour,
choir recording, or concert event

Desirable:

•  Educated to degree level and/or equivalent experience
•  Experience of music management and/or promotion
•  Experience of either the management of or singing within a choir
•  Ability to use software such as InDesign and Sibelius
•  Practical experience in the creation and design of promotional material
•  Vision and creativity in supervising and executing larger tasks with multiple variables, e.g.,

the organisation of a choir tour

Authorised: Director of Music

Date: October 2025

JOB DESCRIPTION: MUSIC ADMINISTRATOR

SEPT 2025 | 2

JOB DESCRIPTION

Job Title:

Accommodation Manager (Maternity Leave Cover)
12-month FTC

Direct report(s):

Student Accommodation Co-ordinator
Reservations Executive

Job Grade:

4

Responsible to:

Domestic Bursar

Overall Objective
Responsible for the overall management of the Accommodation Team and for all procedures and systems
supporting the delivery of accommodation services. This includes oversight of accommodation for
Fellows, undergraduate and postgraduate students at Keble College and the H B Allen Centre (HBAC);
EMBA and MMPM students at HBAC; and all commercial group, bed and breakfast, and guest/alumni
bookings. The role also encompasses management of the Kx accommodation system, maintenance and
production of reports for ACoP, and the regular review and updating of accommodation-related web
pages to ensure accuracy and compliance.

Key Responsibilities (Student Accommodation):
Manage Student Accommodation

•  Manage and lead the Accommodation team effectively to maximise occupancy year-round and

meet agreed financial targets

•  Work closely with key University and College stakeholders, including the Academic Office, to plan,

manage and control room occupancy

•  Take overall responsibility for accommodation related communication, ensuing all student

enquires are handled professionally, efficiently and in a timely manner

•  Liaise with students and the relevant College departments to understand individual preferences
and ensure any additional or welfare related requirements are identified, communicated and
appropriately addressed

•  Review, update and issue student licence agreements, and oversee appropriate action in cases

where accommodation breaches occur

•  Manage the room allocation processes to ensure allocations are fair, transparent and consistently

applied

•  Act as the primary liaison with student accommodation representatives, ensuring accommodating

date is accurate, up to date, and compliant with College GDPR policies

•  Manage the waiting lists, taking ownership of decision making to ensure outcomes are fair and

reasonable, involving Student Support and the Academic Office where appropriate

•  Ensure systems and procedures are in place and adhered to for the collection and refunding of

monies, such as charges to student accounts for damages/additional charges

•  Manage vacation residency processes, including contracting students, confirming application

outcomes by agreed deadline, ensuring required information is complete and applying charges
accurately

•  Identify areas of risk within the portfolio and find creative ways to mitigate them, contributing to

the College’s Business Continuity Plan and ensuring continuity of service delivery

•  Work closely with all departments to ensure the best service and quality is provided to our

students, Fellows and guests

•  To be the systems/KX super-user, identifying efficiencies and leading staff training across all

departments (including providing some on-the-job training to other users)

Accommodation Manager Role (Maternity Cover) – January 2026

Room Bookings (Outside Core Students)
Additional room bookings for SCR/Fellows, EMBAs/MMPM students, B&B, and groups

•  Manage all additional bookings for SCR/Fellows, EMBA and MMPM students, bed and breakfast

guests, and group booking across a diverse customer base

•  Oversee and co-ordinate all booking enquiries, ensuring effective room management and

maximum occupancy

•  Maintain accurate diaries for workspaces and rooms to support effective space planning and

utilisation

•  Ensure all website content is accurate, up to date, and delivers a high-quality customer journey
•  Actively manage and engage with multiple booking platforms to optimise occupancy and revenue
•  Identify new business opportunities and develop, manage, and sustain relationships with existing

clients to generate additional bookings

•  Work collaboratively with internal departments to prevent space conflicts and ensure seamless

co-ordination of all bookings

•  Work closely with the Conference team to ensure the smooth running of meetings and events

with bedrooms allocated

General:
•

Lead and manage the Accommodation Team to deliver a high-quality, customer-focused service
for students, staff, and stakeholders

•  Handle accommodation-related complaints professionally and effectively, identifying root causes

and implementing service improvements

•  Manage bookings sensitively and strategically, ensuring appropriate prioritisation of key groups

and individuals

•  Produce and present regular occupancy and performance reports across all accommodation

areas, using insights to drive continuous improvement

•  Ensure full compliance with GDPR and all relevant legislation relating to both commercial

bookings and student accommodation

•  Act as a professional ambassador for the College, delivering tours and promoting excellence in

customer experience at all times

•  Ensure compliance with all Health & Safety legislation and Approved Codes of Practice (ACOP)
•  Maintain accurate records for applicants, students, and guests, in line with the Data Protection

Act and College policies

•  Collaborate effectively with departments across the University and actively engage with collegiate

networks to share and adopt best practice

•  Demonstrate flexibility in response to the evolving needs of the College, fostering a collaborative

and inclusive working environment

•  Undertake any other duties appropriate to the role, as required by the College

Authority limit: £1,000 with higher costs requiring counter-signature of Domestic Bursar.

Accommodation Manager Role (Maternity Cover) – January 2026

Person Specification
Accommodation Manager

Skills & Experience
Essential:

•  Proven experience working as an Accommodation Manager within an Oxford College or a university-

based establishment

•  Demonstrable experience using the full Kinetic Solutions system package
•  Significant, hands-on experience managing accommodation allocations at scale
•  Experience managing and maintaining large volumes of data across an organisation
•  Strong people management and leadership experience, with a proven ability to motivate and inspire

teams to achieve departmental objectives

•  Excellent stakeholder management and customer service skills, including experience handling and

resolving complaints

•  Experience supporting a diverse customer base, including tenants with complex or additional needs
•  Knowledge of current landlord and tenancy legislation, guidance, and best practice, including of the

Renters’ Rights Act

•  Advanced IT skills, with strong proficiency across Microsoft Office applications
•  Experience working effectively across functions, with excellent attention to detail
•  Ability to analyse and interrogate data to inform decision-making and evidence service

improvements

•  Strong financial awareness, with the ability to manage budgets and resources effectively
•  A detailed understanding of accommodation provision, with a commitment to knowing the service

‘product’ in depth

Desirable:

•  Experience producing written reports and delivering presentations to senior management

Qualifications and Training
Essential:

•  Previous experience of using Kinetic Solutions or a similar system and a willingness to become a

system super-user

Accommodation Manager Role (Maternity Cover) – January 2026

VACANCY

Catering Supervisor

40 hours/week
£32,040

We have an exciting opportunity for an experienced supervisor
to join our friendly Catering team.

The role involves serving students, Fellows, and staff during term times and catering for
a busy conference business during vacations.

Working closely with our Front of House Manager, you will be responsible for delivering
the required service standards, supervising meal service, and organising staff on shift.

Essential experience required:

•  you must have food service experience,
•  at least 6 months’ experience of supervising staff,
•  good people skills,
•  spoken English to conversational standard,
•
•  an approachable and outgoing personality

the ability to organise others,

If you are already working in a supervisory role and looking to progress to a larger
operation, this could be the position for you.

Benefits of working for us:
•  Competitive salary
•  Free meals whilst on duty
•  38 days holiday each year (inclusive of bank holidays)
•  Uniform provided
•  Discounted bus ticket and bicycle loan schemes
•  College-paid taxi if shift goes beyond 11pm
•  Contributory pension scheme (University’s Oxford Staff Pension Scheme)
•  Fully funded training courses related to your role e.g. food hygiene

A complete job description is available in the separate document.

To apply, please email a CV (no more than 2 pages) to hr@keble.ox.ac.uk with a brief
note explaining how your skills and experience match the requirements of this role.

Closing date: midnight on 25 January 2026

We are an equal opportunities employer.

JOB DESCRIPTION

Job Title:

Chef de Partie

Job Grade:

2

Responsible to:

Head Chef

Overall Objective: Prepare, cook and serve meals that meet the standards set by the Head Chef

Essential Job Functions

Food Production

1.  Help create, prepare and cook the assigned dishes as per recipe specification
2.  Participate in the development and design of seasonal menus
3.  Assess all dishes before leaving kitchen for taste, presentation, and food quality
4.  Control food cost with minimum wastage including correct food preparation and handling

of leftover food items

5.  Ensure safety and security is adhered to at all times
6.  Maintain personal tidy appearance and works in a hygienic manner
7.  Keep control of their responsible station and report low stock levels to shift supervisor
8.  Be fully aware of all health, safety and security issues associated with work area
9.  Understand and be aware at all times of food costs and percentages and understand how

daily departmental costs influence profit and loss results

10. Ensure minimum wastage by correctly handling surplus food after service
11. Assist at private dinners as required

Quality

1.  Ensure work station and kitchen environment, e.g. stores, fridges are spotlessly clean
2.  Complete quality control checks according to HACCP regulations
3.  Perform cleaning tasks as per schedule and record
4.  Adhere to uniform, personal hygiene and appearance standards within the kitchen and

servery areas

5.  Assist in the control of food costs as directed, trained by senior chefs
6.  Conducts quality checks of goods received, proper storage of raw and cooked foodstuffs

in compliance with food hygiene requirements

Supervision

1.  Assist with training of junior chefs and their development within the kitchen team

Communication

1.  Teach junior chefs and apprentices new skills
2.  Help maintain effective communication within the kitchen and assist in resolving problems
3.  Maintain effective working relationship with food and beverage management and other

departments

4.  Be customer-oriented and able to converse with diners
5.  Maintain a detailed knowledge of the full menu and be able to explain dish descriptions

including allergens

6.  Report all machinery faults e.g. coolers/freezers and promptly inform senior chef on duty

(e.g. call-out, visual check of trip switch/fuse)

Authorised: Head of Catering Services

     Date: January 2026

Chef de Partie – January 2026

Accommodation Manager
Maternity Cover – 12 months

£46-48k per annum

We are seeking an experienced Accommodation Manager for a 12-month
fixed-term contract. The successful applicant will lead a small team to deliver a
high-quality, customer-focused service for students, staff, and stakeholders.

The postholder will be responsible for the delivery of all of Keble’s accommodation
services. This includes oversight of accommodation for Fellows and students across
Parks Road and the HB Allen Centre (HBAC); EMBA and MMPM students; and all
commercial group, B&B, and guest/alumni bookings.

The successful candidate will be confident engaging with and presenting to a range of
University, College, and external stakeholders, and possess strong management skills.

Essential skills and experience include:

•  Proven experience working as an Accommodation Manager within an Oxford

College or a university-based establishment

•  Significant, hands-on experience managing accommodation allocations at scale
•  Management of large volumes of data across an organisation, plus interrogation

of data to inform decision-making and service improvements

•  Strong people management and leadership experience
•  Knowledge of current landlord and tenancy legislation, guidance, and best

practice, including of the Renters’ Rights Act

•  Strong financial awareness, with the ability to manage budgets and resources

Please see the separate documents for a full job description and person specification.

How to apply:
Please send your CV (maximum two sides of A4) to hrofficer@keble.ox.ac.uk,
together with a covering letter explaining how your skills and experience match the
requirements of this vacancy.

Closing date: midnight on Sunday 1 February 2026

Interviews are expected to take place the w/c 9 February

The College is an equal opportunities employer