Vacancy: Writing Communities Administrator (Live Literature)

Job title: Writing Communities Administrator (Live Literature)

Hours of work: Part-time, 17.5 hours per week, ideally working 4 days per week. Monday to Wednesday are essential.

Contract: Fixed-term 18-month contract

Salary: Starting salary £11,497.50 (FTE £22,995) Grade: 2, Salary band: £22,995 to £26249

Location: Blended between our Edinburgh Office and home

Closing date: 26 January 2026

Benefits

Deliver administration, logistics, and communications support for Live Literature delivery, including developing and streamlining administrative systems and processes as needed.
Support management and assessment of applications to Live Literature programmes and the author directory, including scheduling panels to consider applications, attending panels and, where needed, stepping in as chair
Support panel meetings by keeping notes of funding decisions, preparing and sending out applicant feedback.
Support with programme evaluation at all stages.
Work across Scottish Book Trust teams to support marketing our programmes and events, including Live Literature and coffee mornings
Support with daily enquiries to the Writing Communities programme, including being a main point of contact on the Live Literature mailbox.
Share responsibility for representing the Writing Communities Team on Scottish Book Trust working groups, such as Green Team.
Participate in activities around developing and planning the strategic direction of the Writing Communities programmes and other related work.
Work with other Scottish Book Trust teams as required to co-ordinate any Writing Communities input into other programmes.
Support the work of Scottish Book Trust's equality, diversity and inclusion commitments, e.g. ensuring programme application forms and supporting resources are accessible.

Efficiency, with excellent administrative skills and the ability to deliver multiple/competing priorities
A minimum of two years administrative experience, including managing applications and programme data, responding to enquiries, supporting training and event delivery and maintaining online systems and resources
Clear and confident communicator, both written and verbal, with experience of engaging a range of individuals and organisations with confidence, professionalism and diplomacy
Exceptional organisational, planning and time management skills, with the ability to be flexible and proactive, to manage multiple priorities and meet deadlines
A high level of IT literacy and competence, including experience of providing and updating copy (web 2.0, Microsoft Office, website input and maintenance, CMS)
An interest in Scottish writing with a knowledge of writer development and the wider UK publishing industry would be beneficial

The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh.
Appointment will be conditional on securing a Level 1 from Disclosure Scotland.
Flexible working options are available, in line with the needs of the organisation as detailed above in the Working Pattern

We do not accept CVs. To apply for this role, please complete both part A and part B of our application form, uploading them as PDFs if possible.

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If you have any difficulties applying or queries regarding this post, you can request support by emailing recruitment@scottishbooktrust.com(this link will open in a new window).You can find more information about our organisation and our values.