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Vacancy: Writing Communities Administrator (Live Literature)

Job title: Writing Communities Administrator (Live Literature)

Hours of work: Part-time, 17.5 hours per week, ideally working 4 days per week. Monday to Wednesday are essential.

Contract: Fixed-term 18-month contract

Salary: Starting salary £11,497.50 (FTE £22,995) Grade: 2, Salary band: £22,995 to £26249

Location: Blended between our Edinburgh Office and home

Closing date: 26 January 2026

Benefits

• Generous holiday entitlement
• Company Sick Pay
• Pension with 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme
• Cycle to work scheme

About the job

Key responsibilities

• Deliver administration, logistics, and communications support for Live Literature delivery, including developing and streamlining administrative systems and processes as needed.
• Support management and assessment of applications to Live Literature programmes and the author directory, including scheduling panels to consider applications, attending panels and, where needed, stepping in as chair
• Support panel meetings by keeping notes of funding decisions, preparing and sending out applicant feedback.
• Support with programme evaluation at all stages.
• Work across Scottish Book Trust teams to support marketing our programmes and events, including Live Literature and coffee mornings
• Support with daily enquiries to the Writing Communities programme, including being a main point of contact on the Live Literature mailbox.
• Share responsibility for representing the Writing Communities Team on Scottish Book Trust working groups, such as Green Team.
• Participate in activities around developing and planning the strategic direction of the Writing Communities programmes and other related work.
• Work with other Scottish Book Trust teams as required to co-ordinate any Writing Communities input into other programmes.
• Support the work of Scottish Book Trust's equality, diversity and inclusion commitments, e.g. ensuring programme application forms and supporting resources are accessible.

Knowledge, skills and experience

• Efficiency, with excellent administrative skills and the ability to deliver multiple/competing priorities
• A minimum of two years administrative experience, including managing applications and programme data, responding to enquiries, supporting training and event delivery and maintaining online systems and resources
• Clear and confident communicator, both written and verbal, with experience of engaging a range of individuals and organisations with confidence, professionalism and diplomacy
• Exceptional organisational, planning and time management skills, with the ability to be flexible and proactive, to manage multiple priorities and meet deadlines
• A high level of IT literacy and competence, including experience of providing and updating copy (web 2.0, Microsoft Office, website input and maintenance, CMS)
• An interest in Scottish writing with a knowledge of writer development and the wider UK publishing industry would be beneficial

Other information

• The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh.
• Appointment will be conditional on securing a Level 1 from Disclosure Scotland.
• Flexible working options are available, in line with the needs of the organisation as detailed above in the Working Pattern

How to apply

Step 1: Download and complete our application forms

We do not accept CVs. To apply for this role, please complete both part A and part B of our application form, uploading them as PDFs if possible.

Download application form Part A

Download application form Part B

Step 2: Upload your completed forms to our recruitment portal

Ready to submit your forms? Click the button below and complete these steps.

• Add your contact information.
• Click 'next' when you are ready to upload your documents.
• Add your title to the document page.
• Upload (or drag and drop) the files and click 'Upload' after each document.
• When both documents are uploaded, submit your application.

(this link will open in a new window)Upload your application forms

If you have any difficulties applying or queries regarding this post, you can request support by emailing recruitment@scottishbooktrust.com(this link will open in a new window).You can find more information about our organisation and our values.