Recruitment Information Pack Welsh Women’s Aid Trustees Treasurer role description Remuneration: The role of Treasurer is not accompanied by any financial remuneration, although expenses for travel may be claimed. Location: Wales (meetings based in Cardiff, online attendance can be arranged). Time commitment: 4 Board meetings per year, plus being Chair of the Audit subgroup (4 meetings per year). Reporting to: Board of Trustees Role description (in addition to that of a Trustee): The Treasurer will oversee the financial matters of the charity in line with good practice and in accordance with the governing document and legal requirements, and report to the Board of Trustees at regular intervals about the financial health of the organisation. The Treasurer will ensure that effective financial measures, controls and procedures are put in place, and are appropriate for the charity. Principal responsibilities: • Overseeing, approving and presenting budgets, accounts, financial statements and financial reports to the Board of Trustees after discussion with the Chief Executive. • Being assured that the financial resources of the organisation meet its present and future needs and are within the charity’s objectives. • Being instrumental in the development and implementation of appropriate financial, reserves policy and investment policies. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 1/3 Main duties: • Liaising with the Chief Executive about financial matters. • Ensuring that appropriate accounting procedures and controls are in place. • Advising on the financial implications of the organisation's strategic plans. • Attending and working closely with the finance committee. • Liaising with the charity’s auditors where appropriate. • Liaising with the Chief Executive to ensure that the charities annual accounts are compliant with the current Charities SORP. • Ensuring equipment and assets are adequately maintained and insured. • Keeping the board informed about its financial duties and responsibilities. • Contributing to the fundraising strategy of the organisation. • Making a formal presentation of the accounts at the annual general meeting and drawing attention to important points in a coherent and easily understandable way. • Sitting on appraisal, recruitment and disciplinary panels as required. As well as the various statutory duties, any trustee should make full use of any specific skills, knowledge or experience to help the board make good decisions. The above list of duties is indicative only and not exhaustive. The Treasurer will be expected to perform all such additional duties as are reasonably commensurate with the role. Treasurer person specification The Board of Trustees are jointly and severally responsible for the overall governance and strategic direction of the charity, its financial health, the probity of its activities and developing the organisation’s aims, objectives and goals in accordance with the governing document, legal and regulatory guidelines. All trustees should also be aware of, and understand, their individual and collective responsibilities, and should not be overly reliant on one or more individual trustees in any particular aspect of the governance of the charity. Experience: 2/3 Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 • Successful experience of operating within a board in a charitable, public sector or commercial organisation. • Demonstrable experience of building and sustaining relationships with key stakeholders and colleagues to achieve organisational objectives. • A proven track record of sound judgement and effective decision making. • A history of impartiality, fairness and the ability to respect confidences. • A track record of commitment to promoting equality and diversity. Knowledge, skills and understanding: • Commitment to the organisation and a willingness to devote the necessary time and effort. • Preparedness to make unpopular recommendations to the board, and a willingness to speak their mind. • Willingness to be available to staff for advice and enquiries on an ad hoc basis. • Good, independent judgement and strategic vision. • An understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship. • An ability to work effectively as a member of a team. • An understanding of the respective roles of the Chair, Trustees and Chief Executive. Terms: The Treasurer will serve a three-year term to be eligible for re-appointment for one additional 3- year term. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 3/3
Recruitment Information Pack Welsh Women’s Aid Trustees Dear Applicant, Thank you for your interest in becoming a Trustee of Welsh Women’s Aid (WWA). Please find enclosed an application pack which I hope will provide you with the information you need in order to apply. This information pack and accompanying documents include: • • • • Trustee role description Application form (separate document) Annual reports (see our website: https://welshwomensaid.org.uk/about/annual- reports/) Equalities monitoring form (separate document) Please return your application form and monitoring form by the closing date in the advert, marked for the attention of Klaudia Rogut to: Welsh Women’s Aid, Pendragon House, Caxton Place, Pentwyn, Cardiff, CF23 8XE, or email to governance@welshwomensaid.org.uk. After considering your application the Board’s recruitment panel will be shortlisting applicants for interview. In the meantime, if you would like an information discussion about the position, please email governance@welshwomensaid.org.uk. Trustees play a vital role in ensuring that Welsh Women’s Aid continues to deliver much needed support and services across Wales. I very much hope that you will be inspired to join us and look forward to receiving your application. Yours faithfully, Sara Kirkpatrick CEO, Welsh Women’s Aid On behalf of the Board of Trustees Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 1/8 Welsh Women’s Aid vision and values Our vision We want a world in which women and children live free from domestic abuse, sexual violence and all forms of violence against women, and by doing so achieve independence, freedom and liberation from oppression. Our values & approach Welsh Women’s Aid is a feminist organisation, and our values are founded on commitments to human rights, anti-discrimination and freedom from oppression. We endorse global evidence that violence against women, domestic abuse and sexual violence is gendered, a cause and consequence of the unequal position of women and girls in society, a violation of human rights, and is entirely preventable. Our approach is founded on the following value-base: We are feminist and value diversity of lived experiences – we amplify diverse voices, recognising that identities and life experience impact on experience of abuse and access to support, safety and justice. We advocate ending violence against women and girls alongside the liberation of all women and girls from multiple oppressions like sexism, racism, classism, homophobia, ageism, ableism, transphobia, to attain social justice for all. We promote integrity – we are accountable, and place survivors’ voices and their lived experience central to our work. We encourage respect, transparency and learning from experience, we challenge misuse of power and promote social responsibility in all we do. We collaborate – we work with survivors, specialist services, other organisations, individuals and communities, to capacity-build services and to evidence and deliver what works in preventing violence against women, domestic abuse and sexual violence. We empower – we advocate a rights-based approach so that all women and children can achieve their full potential, and we promote services led by and for women/minoritised groups as being vital to meeting needs and to achieving social economic and political liberation from patriarchy, racism, and other oppressions. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 2/8 We transform – we are committed to challenging inequalities and discrimination, to combining high- quality services with activism for social change, and building a movement that ends violence against women and girls and liberates women and girls from multiple and intersecting oppressions to benefit everyone. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 3/8 Trustee role description Remuneration: The role of Trustee is not accompanied by any financial remuneration, although reasonable expenses for travel and accommodation may be claimed in line with WWA policy. Location: Pan-Wales (in person meetings are usually based in Cardiff but occasionally held in other regions). Time commitment: • A minimum of 8 Board meetings per year, full Board meetings are held in person at our Cardiff • office. Although hybrid attendance can be arranged if necessary. In addition, all Trustees must be members of at least one subgroup, this is a minimum of an additional four meetings per year. Subgroup meetings are held via Microsoft Teams. The subgroups are as below: o Audit – Governance, finance, and risk. o HR o Engagement – Membership and community activities. • Papers that will be discussed at all Board and subgroup meetings are circulated one week in advance and must be reviewed prior to meetings. • All WWA Board meetings (including subgroups) are held in the evening, commencing at 5.30pm. Subgroups last approximately 1 hour and full Board meetings 2 hours. • WWA also holds an annual AGM in November. This is an in-person meeting held at various venues across Wales. Any travel and/or accommodation required by Trustees to attend will be arranged by WWA. Reporting to: Chair of the Board of Trustees. The statutory duties of a Trustee are: • To ensure that Welsh Women’s Aid complies with its governing document (Memorandum and Articles), charity law, company law and any other relevant legislation or regulations. • To ensure Welsh Women’s Aid has a clear vision, mission and values and that it develops a clear strategy with measurable objectives to work towards achieving its Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 4/8 vision and charitable objects, as defined in its governing document. • To ensure the financial stability of Welsh Women’s Aid and to ensure resources exclusively in pursuance of its objectives. • To contribute actively to the Board of Trustees’ role in giving Welsh Women’s Aid firm strategic direction, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets. • To safeguard the good name and values of Welsh Women’s Aid. • To ensure the effective and efficient administration of Welsh Women’s Aid. • To protect and manage property and to ensure the proper investment of funds. • To appoint, manage and support the Chief Executive Officer and ensure the organisation has appropriate, effective staff. As well as statutory duties, any Trustee should make full use of any specific skills, knowledge or experience to help the Board make good decisions. The above list of duties is indicative only and not exhaustive – further details can be found in the organisation’s Governance Policy. The Trustee will be expected to perform all such additional duties as are reasonably commensurate with the role. More information about Trustees’ roles and responsibilities of Trustees can be found on the Charity Commission website under The Essential Trustee. The National Occupational Standards for Trustees in the Community and Voluntary Sector also set out the standard of competence to be delivered and stated outcomes to be achieved as a result of the required standards. These will be used by the Board of Trustees to inform recruitment, to identify learning and development needs and review performance of Trustees and of the Board. Additional requirements for Welsh Women’s Aid: In addition to understanding and accepting the legal duties and responsibilities of Trustees, as outlined above, each Trustee is expected to demonstrate: • A commitment to Welsh Women’s Aid’s vision, mission and strategic objectives. • A commitment to feminist principles, and to ending violence against women within a framework of gender equality and human rights; to delivering services within a women-led environment, and to promoting women’s equality and empowerment. • A strong commitment to voluntary and community sector services and good knowledge of the violence against women, domestic abuse and sexual violence sector. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 5/8 • A strong strategic vision and an ability to think creatively in a problem solving and strategic way, and a willingness to learn and maximise personal development. • Good independent judgement, a willingness to express constructive opinions whilst considering the views of others and being able to work effectively as a member of a team. • Extensive skills and experience in one or more of the following areas: o Governance and strategic planning. o Fundraising and diversifying income streams. o Financial management. o Working in the voluntary sector or relevant public services. o Legal issues e.g. employment, justice system, family law, human rights. o Marketing, publicity and communications. o o Quality assurance and impact measurement. o Policy development and campaigning. Information technology. Eligibility of charity trustees: Trustees of Welsh Women’s Aid must be a woman at least 18 years old or older. Some people are disqualified by law from acting as charity Trustees. Subject to waiver provisions (see below) this includes anyone who: • Has an unspent conviction for an offence involving dishonesty or deception. • Is currently declared bankrupt (or is subject to bankruptcy restrictions or an interim order) or has an individual voluntary arrangement (IVA) with creditors. Is disqualified from being a company director. • • Has previously been removed as a Trustee by either the Charity Commission or the High Court due to misconduct or mismanagement. It is normally an offence to act as a Trustee while disqualified unless the commission has given a waiver. It is a Trustee’s duty to inform Welsh Women’s Aid if there are any changes in a Trustee’s circumstances that impact on their eligibility to act as a Trustee. Before becoming a Trustee, you will be required to sign a standard declaration of eligibility and to consent to us undertaking a basic Disclosure and Barring Service (DBS) check. If you are successfully recruited to become a Trustee, we will inform the Charity Commission and Companies House of your appointment. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 6/8 Trustees shall be appointed or elected for an initial period of three years. Post-holders who serve a three- year term are eligible for re-appointment for one additional three-year term, before standing down. A 12-month gap is then required after 2 consecutive terms have been served before further applications can be considered. This is in line with the need for progressive refreshing of the Board. Additional information Benefits of becoming a Trustee: • To use your skills and experience to make a difference, working to prevent violence and abuse and helping to ensure that the needs of survivors are met. • To help ensure that specialist independent services are sustainable and supported. • To develop new skills, especially around leading a national organisation, management and strategy. • To meet new people and develop new contacts. • To broaden your experience and knowledge of the not-for-profit sector. • To enhance your CV. • To lead the direction of the charity over the next 5 years and ensure Wales takes the lead in preventing violence against women, domestic abuse and sexual violence, across the UK. An induction and training programme will be provided, particularly for those without previous experience of Welsh Women’s Aid or of being a Trustee. Appointment and induction: Trustees are elected to the Board at the Annual General Meeting of Welsh Women’s Aid. Trustees can be co-opted to the Board between Annual General Meetings and must then be confirmed at the next AGM. All Trustees will be offered an induction to their role, providing an opportunity to learn about their duties and about different aspects of Welsh Women’s Aid, including: • An induction pack of essential information: a Trustee role description, copy of WWA governing document, annual report and accounts, and minutes of previous Trustee meetings. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 7/8 • An opportunity to get to know other Trustees. • An opportunity to find out about the roles and responsibilities of Trustees thorough briefings at Board meetings or attendance at training. • An opportunity to find out about the organisation – meetings with key staff, visits to services and premises or presentations by staff members. Trustee appointments will be reviewed annually, and newly inducted Trustees should expect to serve for at least one term. Trustees report to the Chair of the Board, and WWA ensures that the Board’s performance is reviewed annually. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 8/8
Recruitment Information Pack Welsh Women’s Aid Trustees Dear Applicant, Thank you for your interest in becoming a Trustee of Welsh Women’s Aid (WWA). Please find enclosed an application pack which I hope will provide you with the information you need in order to apply. This information pack and accompanying documents include: • • • • Treasurer role description Application form (separate document) Annual reports (see our website: https://welshwomensaid.org.uk/about/annual- reports/) Equalities monitoring form (separate document) Please return your application form and monitoring form by the closing date in the advert, marked for the attention of Klaudia Rogut to: Welsh Women’s Aid, Pendragon House, Caxton Place, Pentwyn, Cardiff, CF23 8XE, or email to governance@welshwomensaid.org.uk. After considering your application the Board’s recruitment panel will be shortlisting applicants for interview. In the meantime, if you would like an information discussion about the position, please email governance@welshwomensaid.org.uk. Trustees play a vital role in ensuring that Welsh Women’s Aid continues to deliver much needed support and services across Wales. I very much hope that you will be inspired to join us and look forward to receiving your application. Yours faithfully, Sara Kirkpatrick CEO, Welsh Women’s Aid On behalf of the Board of Trustees Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 1/9 Welsh Women’s Aid vision and values Our vision We want a world in which women and children live free from domestic abuse, sexual violence and all forms of violence against women, and by doing so achieve independence, freedom and liberation from oppression. Our values & approach Welsh Women’s Aid is a feminist organisation, and our values are founded on commitments to human rights, anti-discrimination and freedom from oppression. We endorse global evidence that violence against women, domestic abuse and sexual violence is gendered, a cause and consequence of the unequal position of women and girls in society, a violation of human rights, and is entirely preventable. Our approach is founded on the following value-base: We are feminist and value diversity of lived experiences – we amplify diverse voices, recognising that identities and life experience impact on experience of abuse and access to support, safety and justice. We advocate ending violence against women and girls alongside the liberation of all women and girls from multiple oppressions like sexism, racism, classism, homophobia, ageism, ableism, transphobia, to attain social justice for all. We promote integrity – we are accountable, and place survivors’ voices and their lived experience central to our work. We encourage respect, transparency and learning from experience, we challenge misuse of power and promote social responsibility in all we do. We collaborate – we work with survivors, specialist services, other organisations, individuals and communities, to capacity-build services and to evidence and deliver what works in preventing violence against women, domestic abuse and sexual violence. We empower – we advocate a rights-based approach so that all women and children can achieve their full potential, and we promote services led by and for women/minoritised groups as being vital to meeting needs and to achieving social economic and political liberation from patriarchy, racism, and other oppressions. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 2/9 We transform – we are committed to challenging inequalities and discrimination, to combining high- quality services with activism for social change, and building a movement that ends violence against women and girls and liberates women and girls from multiple and intersecting oppressions to benefit everyone. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 3/9 Treasurer role description Remuneration: The role of Treasurer is not accompanied by any financial remuneration, although expenses for travel may be claimed. Location: Wales (meetings based in Cardiff, online attendance can be arranged). Time commitment: 4 Board meetings per year, plus being Chair of the Audit subgroup (4 meetings per year). Reporting to: Board of Trustees Role description (in addition to that of a Trustee): The Treasurer will oversee the financial matters of the charity in line with good practice and in accordance with the governing document and legal requirements, and report to the Board of Trustees at regular intervals about the financial health of the organisation. The Treasurer will ensure that effective financial measures, controls and procedures are put in place, and are appropriate for the charity. Principal responsibilities: • Overseeing, approving and presenting budgets, accounts, financial statements and financial reports to the Board of Trustees after discussion with the Chief Executive. • Being assured that the financial resources of the organisation meet its present and future needs and are within the charity’s objectives. • Being instrumental in the development and implementation of appropriate financial, reserves policy and investment policies. Main duties: • Liaising with the Chief Executive about financial matters. • Ensuring that appropriate accounting procedures and controls are in place. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 4/9 • Advising on the financial implications of the organisation's strategic plans. • Attending and working closely with the finance committee. • Liaising with the charity’s auditors where appropriate. • Liaising with the Chief Executive to ensure that the charities annual accounts are compliant with the current Charities SORP. • Ensuring equipment and assets are adequately maintained and insured. • Keeping the board informed about its financial duties and responsibilities. • Contributing to the fundraising strategy of the organisation. • Making a formal presentation of the accounts at the annual general meeting and drawing attention to important points in a coherent and easily understandable way. • Sitting on appraisal, recruitment and disciplinary panels as required. As well as the various statutory duties, any trustee should make full use of any specific skills, knowledge or experience to help the board make good decisions. The above list of duties is indicative only and not exhaustive. The Treasurer will be expected to perform all such additional duties as are reasonably commensurate with the role. Trustee role description Remuneration: The role of Trustee is not accompanied by any financial remuneration, although reasonable expenses for travel and accommodation may be claimed in line with WWA policy. Location: Pan-Wales (in person meetings are usually based in Cardiff but occasionally held in other regions). Time commitment: • A minimum of 8 Board meetings per year, full Board meetings are held in person at our Cardiff • office. Although hybrid attendance can be arranged if necessary. In addition, all Trustees must be members of at least one subgroup, this is a minimum of an additional four meetings per year. Subgroup meetings are held via Microsoft Teams. The subgroups are as below: o Audit – Governance, finance, and risk. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 5/9 o HR o Engagement – Membership and community activities. • Papers that will be discussed at all Board and subgroup meetings are circulated one week in advance and must be reviewed prior to meetings. • All WWA Board meetings (including subgroups) are held in the evening, commencing at 5.30pm. Subgroups last approximately 1 hour and full Board meetings 2 hours. • WWA also holds an annual AGM in November. This is an in-person meeting held at various venues across Wales. Any travel and/or accommodation required by Trustees to attend will be arranged by WWA. Reporting to: Chair of the Board of Trustees. The statutory duties of a Trustee are: • To ensure that Welsh Women’s Aid complies with its governing document (Memorandum and Articles), charity law, company law and any other relevant legislation or regulations. • To ensure Welsh Women’s Aid has a clear vision, mission and values and that it develops a clear strategy with measurable objectives to work towards achieving its vision and charitable objects, as defined in its governing document. • To ensure the financial stability of Welsh Women’s Aid and to ensure resources exclusively in pursuance of its objectives. • To contribute actively to the Board of Trustees’ role in giving Welsh Women’s Aid firm strategic direction, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets. • To safeguard the good name and values of Welsh Women’s Aid. • To ensure the effective and efficient administration of Welsh Women’s Aid. • To protect and manage property and to ensure the proper investment of funds. • To appoint, manage and support the Chief Executive Officer and ensure the organisation has appropriate, effective staff. As well as statutory duties, any Trustee should make full use of any specific skills, knowledge or experience to help the Board make good decisions. The above list of duties is indicative only and not exhaustive – further details can be found in the organisation’s Governance Policy. The Trustee will be expected to perform all such additional duties as are reasonably commensurate with the role. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 6/9 More information about Trustees’ roles and responsibilities of Trustees can be found on the Charity Commission website under The Essential Trustee. The National Occupational Standards for Trustees in the Community and Voluntary Sector also set out the standard of competence to be delivered and stated outcomes to be achieved as a result of the required standards. These will be used by the Board of Trustees to inform recruitment, to identify learning and development needs and review performance of Trustees and of the Board. Additional requirements for Welsh Women’s Aid: In addition to understanding and accepting the legal duties and responsibilities of Trustees, as outlined above, each Trustee is expected to demonstrate: • A commitment to Welsh Women’s Aid’s vision, mission and strategic objectives. • A commitment to feminist principles, and to ending violence against women within a framework of gender equality and human rights; to delivering services within a women-led environment, and to promoting women’s equality and empowerment. • A strong commitment to voluntary and community sector services and good knowledge of the violence against women, domestic abuse and sexual violence sector. • A strong strategic vision and an ability to think creatively in a problem solving and strategic way, and a willingness to learn and maximise personal development. • Good independent judgement, a willingness to express constructive opinions whilst considering the views of others and being able to work effectively as a member of a team. • Extensive skills and experience in one or more of the following areas: o Governance and strategic planning. o Fundraising and diversifying income streams. o Financial management. o Working in the voluntary sector or relevant public services. o Legal issues e.g. employment, justice system, family law, human rights. o Marketing, publicity and communications. o o Quality assurance and impact measurement. o Policy development and campaigning. Information technology. Eligibility of charity trustees: Trustees of Welsh Women’s Aid must be a woman at least 18 years old or older. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 7/9 Some people are disqualified by law from acting as charity Trustees. Subject to waiver provisions (see below) this includes anyone who: • Has an unspent conviction for an offence involving dishonesty or deception. • Is currently declared bankrupt (or is subject to bankruptcy restrictions or an interim order) or has an individual voluntary arrangement (IVA) with creditors. Is disqualified from being a company director. • • Has previously been removed as a Trustee by either the Charity Commission or the High Court due to misconduct or mismanagement. It is normally an offence to act as a Trustee while disqualified unless the commission has given a waiver. It is a Trustee’s duty to inform Welsh Women’s Aid if there are any changes in a Trustee’s circumstances that impact on their eligibility to act as a Trustee. Before becoming a Trustee, you will be required to sign a standard declaration of eligibility and to consent to us undertaking a basic Disclosure and Barring Service (DBS) check. If you are successfully recruited to become a Trustee, we will inform the Charity Commission and Companies House of your appointment. Additional information Benefits of becoming a Trustee: • To use your skills and experience to make a difference, working to prevent violence and abuse and helping to ensure that the needs of survivors are met. • To help ensure that specialist independent services are sustainable and supported. • To develop new skills, especially around leading a national organisation, management and strategy. • To meet new people and develop new contacts. • To broaden your experience and knowledge of the not-for-profit sector. • To enhance your CV. • To lead the direction of the charity over the next 5 years and ensure Wales takes the lead in preventing violence against women, domestic abuse and sexual violence, across the UK. An induction and training programme will be provided, particularly for those without previous Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 8/9 experience of Welsh Women’s Aid or of being a Trustee. Appointment and induction: Trustees are elected to the Board at the Annual General Meeting of Welsh Women’s Aid. Trustees can be co-opted to the Board between Annual General Meetings and must then be confirmed at the next AGM. All Trustees will be offered an induction to their role, providing an opportunity to learn about their duties and about different aspects of Welsh Women’s Aid, including: • An induction pack of essential information: a Trustee role description, copy of WWA governing document, annual report and accounts, and minutes of previous Trustee meetings. • An opportunity to get to know other Trustees. • An opportunity to find out about the roles and responsibilities of Trustees thorough briefings at Board meetings or attendance at training. • An opportunity to find out about the organisation – meetings with key staff, visits to services and premises or presentations by staff members. Trustee appointments will be reviewed annually, and newly inducted Trustees should expect to serve for at least one term. Trustees report to the Chair of the Board, and WWA ensures that the Board’s performance is reviewed annually. Trustees shall be appointed or elected for an initial period of three years. Post-holders who serve a three-year term are eligible for re-appointment for one additional three-year term, before standing down. A 12-month gap is then required after 2 consecutive terms have been served before further applications can be considered. This is in line with the need for progressive refreshing of the Board. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 9/9
Recruitment Information Pack Welsh Women’s Aid Trustees Trustee role description Remuneration: The role of Trustee is not accompanied by any financial remuneration, although reasonable expenses for travel and accommodation may be claimed in line with Welsh Women’s Aid (WWA) policy. Location: Pan-Wales (in person meetings are usually based in Cardiff but occasionally held in other regions). Time commitment: • A minimum of 8 Board meetings per year, full Board meetings are held in person at our Cardiff • office. Although hybrid attendance can be arranged if necessary. In addition, all Trustees must be members of at least one subgroup, this is a minimum of an additional four meetings per year. Subgroup meetings are held via Microsoft Teams. The subgroups are as below: o Audit – Governance, finance, and risk. o HR o Engagement – Membership and community activities. • Papers that will be discussed at all Board and subgroup meetings are circulated one week in advance and must be reviewed prior to meetings. • All WWA Board meetings (including subgroups) are held in the evening, commencing at 5.30pm. Subgroups last approximately 1 hour and full Board meetings 2 hours. • WWA also holds an annual AGM in November. This is an in-person meeting held at various venues across Wales. Any travel and/or accommodation required by Trustees to attend will be arranged by WWA. Reporting to: Chair of the Board of Trustees. The statutory duties of a Trustee are: Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 1/3 • To ensure that Welsh Women’s Aid complies with its governing document (Memorandum and Articles), charity law, company law and any other relevant legislation or regulations. • To ensure Welsh Women’s Aid has a clear vision, mission and values and that it develops a clear strategy with measurable objectives to work towards achieving its vision and charitable objects, as defined in its governing document. • To ensure the financial stability of Welsh Women’s Aid and to ensure resources exclusively in pursuance of its objectives. • To contribute actively to the Board of Trustees’ role in giving Welsh Women’s Aid firm strategic direction, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets. • To safeguard the good name and values of Welsh Women’s Aid. • To ensure the effective and efficient administration of Welsh Women’s Aid. • To protect and manage property and to ensure the proper investment of funds. • To appoint, manage and support the Chief Executive Officer and ensure the organisation has appropriate, effective staff. As well as statutory duties, any Trustee should make full use of any specific skills, knowledge or experience to help the Board make good decisions. The above list of duties is indicative only and not exhaustive – further details can be found in the organisation’s Governance Policy. The Trustee will be expected to perform all such additional duties as are reasonably commensurate with the role. More information about Trustees’ roles and responsibilities of Trustees can be found on the Charity Commission website under The Essential Trustee. The National Occupational Standards for Trustees in the Community and Voluntary Sector also set out the standard of competence to be delivered and stated outcomes to be achieved as a result of the required standards. These will be used by the Board of Trustees to inform recruitment, to identify learning and development needs and review performance of Trustees and of the Board. Trustee person specification Trustees must have a strong empathy with Welsh Women’s Aid mission. Experience, skills, and expertise in the prevention of violence against women and girls combined with an in- depth Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 2/3 understanding of our work and ambitions are particularly sought. A commitment to feminist principles is vital, i.e. to ending violence against women within a framework of gender equality and human rights; to delivering services by women for women and children, and to promoting women’s equality and empowerment. The Board of Trustees are jointly and severally responsible for the overall governance and strategic direction of Welsh Women’s Aid, its financial health, the probity of its activities and developing the organisation’s aims, objectives and goals in accordance with the governing document, legal and regulatory guidelines. All Trustees should also be aware of, and understand, their individual and collective responsibilities, and should not be overly reliant on one or more individual trustees in any aspect of the governance of the charity. Experience: • Successful experience of operating within a Board in a charitable, public sector or commercial organisation. • Demonstrable experience of building and sustaining relationships with key stakeholders and colleagues to achieve organisational objectives. • A proven track record of sound judgement and effective decision making. • A history of impartiality, fairness and the ability to respect confidences. • A track record of commitment to promoting equality and diversity. Knowledge, skills and understanding: • Commitment to the organisation and a willingness to devote the necessary time and effort. • Preparedness to make unpopular recommendations to the board, and a willingness to speak their mind. • Willingness to be available to staff for advice and enquiries on an ad hoc basis. • Good, independent judgement and strategic vision. • An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship. • An ability to work effectively as a member of a team. • An understanding of the respective roles of the Chair, Trustees and Chief Executive. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 3/3
Welsh Women’s Aid Executive Support Officer Job Description Job title: Executive Support Officer Salary scale: £24,496.00 per annum (Pro rata - £14,697.60) Responsible to: Chief Executive Officer Hours: 20 hours per week across 5 days. This can be discussed at the interview stage to align the candidate with organisational needs. Contract: Permanent Location: Cardiff based – Whilst a blended approach of in-person and at home working is available at WWA, this role requires regular attendance at our Cardiff office as well as some weekend and evening work. More details will be provided at the interview. Job purpose: • Provide executive assistance to the CEO and Board of Trustees. • Coordinate all activities relating to the annual Board schedule. • To provide effective administrative support to the CEO and the senior management team as required, including effective management of the CEO’s diary and correspondence. • Provide the secretariat for internal meetings across the organisation. • Provide occasional administration support across the organisation, including minute-taking, information gathering and assisting with the meeting of reporting deadlines by collating evidence. This post is open to women only under the Equality Act 2010 pursuant to Schedule 9, Part 1. We value diversity and are committed to ensuring that our organisation is an inclusive place to work. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 1/7 Key Job Functions & Tasks • Assist the CEO with maintaining effective partnerships and in organising their administrative workload by maintaining diary management, appointments, and meetings, ensuring they are adequately briefed and have all relevant papers and, where necessary, organising venues and liaison with participants in advance. • Deal efficiently with internal and external CEO communications and organise and process information in a secure and confidential manner, prioritising responses. • Provide secretariat for internal meetings as required by the CEO & senior management team including the timely circulation of agendas, papers & minutes within agreed timescales. • Lead on the arrangement of strategic and governance-related in-person events, including Board meetings, AGMs, and whole organisational meetings and away days. Provide support including word processing and taking minutes of meetings and following up on matters arising from the appropriate people as needed across the organisation. • Provide the main point of contact for Trustees, and support delivery of the charity’s • strategic plan, policy, and governance work programme through coordinating the Board meeting schedule. • Coordinate WWA Board and associated meetings, including scheduling meetings, timely circulation of papers, minutes & actions. • Coordinate the recruitment & appointment of Trustees to the Board. • Draft documentation in support of the work of the CEO & Trustees, including conducting desk-top research and supporting the production of briefing papers, reports, and presentations. • Support the Business Support and HR Managers to ensure that the charity complies with its legal obligations and retains all relevant accreditations. • Work with the HR & Workforce Wellbeing Manager to ensure all statutory reports are prepared in accordance with WWA procedures and the requirements of the Charity Commission and Companies House, and that statutory returns are made on time. • Complete all tasks pertaining to the role with a high level of accuracy, attention to detail and confidentiality. • Occasionally contribute to the effective monitoring and evaluation of training, events and other external activities, including setting up of surveys and contributing to project reporting. • Support the senior management team to obtain the data required to complete reports for Welsh Government and other funders. Use this data to assist in preparing quarterly reports to the Board of Trustees. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 2/7 • Manage and maintain the stakeholder contacts database. • Ensure Policy, Legal and Regulatory Compliance • Ensure clear and effective filing systems are maintained. • Ensure Welsh Women’s Aid works within relevant legal and regulatory frameworks with a particular focus on safeguarding, health and safety and quality assurance frameworks, undertaking risk assessments for activities as required. • Ensure Welsh Women’s Aid complies with the law and best practice in respect of data • protection for manual and electronic records. • Actively seek to comply with the law and best practice in relation to equal opportunities and ensure the continuing commitment of Welsh Women’s Aid to the provision of equal opportunities in all aspects of its work in line with our values. General responsibilities • Maintain clear and adequate records of work done and produce reports on work programmes and activities as required. • Be responsible for personal learning and development and keep up to date on research, relevant legislation, policy and practice, and other literature relevant to the role. • Participate in supervision, training and meetings as required, and assist in the development of services in line with agreed development plans. • Take directions on projects and priorities from your line manager, which may vary from time to time. • Carry out word-processing, filing, and administrative tasks necessary to comply with the job description. • Assist in the organisation of conferences or events organised by WWA as required. • Responsible for undertaking any other duties appropriate to the post. Variation clause Welsh Women’s Aid reserves the right, following full and reasonable consultations with the members of staff and their trade union or other representatives, to vary, add to or alter any of the terms and conditions of employment attached to this post. This job description will be reviewed annually and may need to be revised according to the priorities of current workload with the agreement of the Executive Board and the CEO. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 3/7 The performance of the post holder will be monitored through regular supervision by the line manager and reviewed at each annual appraisal. The post holder is expected to produce regular reports for monitoring and review by their line manager and Chief Executive as required. General information and conditions of service • 5 weeks holiday (pro rata) per year, plus statutory holidays. • Welsh Women’s Aid contributes a sum equivalent to 6% of the annual salary to the company pension scheme following successful completion of 6 months probationary period, and subject to staff contribution as part of auto-enrolment. • Overtime is unpaid; time in lieu is to be taken in consultation with the line manager. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 4/7 Executive Support Officer Person Specification Criteria Essential Desirable Qualifications • None needed, specific training will be provided on key tasks. Experience • Providing PA/administrative and/or secretarial Knowledge & Understanding Skills support to individuals or a team at a senior level, in particular CEO. • Providing support to a Board of Trustees. • Maintaining administrative and information systems including information storage and retrieval. • Collating and preparing timely, accurate information in line with deadlines. • Correct procedures for dealing with & processing highly confidential information. • Understanding data protection requirements and of the need to maintain confidentiality in all areas of work. • A basic understanding of violence against women, domestic abuse and sexual violence & its impact. • Excellent organisational skills, able to keep track of multiple sets of actions and schedules of work. • The ability to take precise minutes and produce accurate summaries of meetings. • The ability to effectively balance competing deadlines. • Adaptable and solution-oriented with a proactive and positive approach. • Excellent attention to detail. • Strong communication skills, able to establish and foster good working relationships with colleagues and external contacts. • Ability to be responsive to competing and conflicting demands and adapt to change. • Experience of liaising with a variety of individuals, organisations and service providers. • Development of new administration systems. • A basic understanding of the governance of charities • Experience of working with a diverse range of colleagues, including those who are not neurotypical. • Research skills • Bilingual in Welsh and English, both spoken and written. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 5/7 • Ability to work on your own initiative and prioritise your own workload. • Ability to produce written materials (publicity, briefings, and reports). • Ability to coordinate meetings and take minutes. • Excellent IT literacy, including evidence of extensive use of MS Office 365 and presentation software, as well as the ability to quickly pick up and learn to utilise new software packages. Other • Commitment to anti-discriminatory practice and equal opportunities and ability to apply an intersectional approach to all areas of work. • Evidence of commitment to the values, vision and mission of Welsh Women’s Aid. • This role will require regular attendance at our Cardiff office • This role will require occasional evening and weekend work. Pendragon House, Caxton Place | Pentwyn, Cardiff | CF23 8XE Tel: 02920 541551 info@welshwomensaid.org.uk | www.welshwomensaid.org.uk Welsh Women’s Aid is a registered charity in England and Wales, No. 1140962 and a company limited by guarantee registered in England and Wales, No. 07483469 6/7