1 Royal Crescent | Bath | BA1 2LR | +44 (0)1225 338 727
www.bath-preservation-trust.org.uk | admin@bptrust.org.uk
Chair: Eve Salomon CBE
Chief Executive: Alex Sherman
Job Description and Person Specification
Facilities Project Manager
Terms
• Full-time (35 hours week). Routine weekend and evening working will be required to deliver the
role and support the museum teams, with flexible working hours
• Salary is £40k
• 34 days annual leave (including bank holidays)
• Permanent contract following satisfactory completion of a 6-month probationary period
• Responsible to Director of Museums
Job purpose
The Facilities Project Manager is responsible for overseeing the maintenance, development, security
and improvement of BPTs buildings and grounds. They are responsible for the delivery of capital
schemes from inception to completion. They ensure BPT environments are safe, comfortable and
meet the needs of employees and visitors.
Working closely with the CEO, Trustees and the Senior Management Team, the postholder will be
leading on the delivery and completion of small capital projects (up to £500k) to meet timescales,
budgets and outcomes.
Responsibilities
The main activities and responsibilities of the role are described below. This is not intended to be an
exhaustive list but a guide to the main priorities. The post holder may be required to undertake other
duties and responsibilities compatible with the overall scope of the post. They are expected to use
their judgement about priorities within the overall role purpose.
1. Facilities and Projects
• Manage day to day maintenance of all properties, facilities, fixtures and fittings to include
support for any reactive or emergency situations that may arise.
• Ensure an effective programme of planned maintenance is in place for all sites with
contractors appointed so that facilities and buildings are legally compliant and efficiently
managed to agreed standards and performance levels
• Plan, coordinate and manage facilities projects including building renovations and
improvements, relocations and maintenance activities.
• Lead smaller capital projects and manage larger-scale schemes with the capital works group
• Support the commissioning process with budgets up to £500k from preparation through to
handover.
• Ensure projects are completed safely, on time and within budget.
PATRON: HIS MAJESTY KING CHARLES III
We are a membership organisation and a registered charity
The Bath Preservation Trust Limited Registered Office: 1 Royal Crescent | Bath | BA1 2LR
Registered in England Number 294789 | Charity Number 203048
• Work closely with architects, engineers, contractors and internal teams to develop project
specifications and ensure compliance with building regulations and laws.
• Lead on the resolution and repair of unexpected buildings and facilities issues.
• Maintain an adequate supply of parts and order items as required.
2. Health and Safety
• Lead o Health and Safety standards across all sites to ensure that at least minimum standards
as identified and agreed are complied with, remaining compliant with relevant health and
safety regulations.
• Working with BPT’s contracted Health & Safety Consultants, ensure Health and Safety policies
and procedures are kept up to date and work with the management team to ensure these are
communicated, embedded and embraced across BPT.
• Advise employees and contractors on Health and Safety, supporting with training as required.
• Full investigation of any accidents and near miss incidents and report as required.
• Ensure compliance with safety and security regulations and complete safety audits and
inspections.
• Prepare for and lead the annual safety audit across all BPT sites, reporting any concerns to
BPT management.
3. People and Supplier Management
• Select, manage and monitor suppliers and contractors ensuring they meet ongoing and
project requirements and performance standards.
• Ensure effective provision for cleaning, maintenance, IT support and security and oversee
contractors.
• Conduct site visits to monitor progress, quality of work and compliance with safety standards,
addressing any issues that arise during building works.
• Liaise with colleagues to plan upcoming delivery of works and arrange access.
4. Budgeting
• Manage ongoing budgets and accounts, maintaining equipment audits.
• Develop and manage project budgets, track expenses and provide regular updates to
management regarding project status and financial performance.
• Request and evaluate quotes and tenders for proposed works.
• To assist with financial processes and use the internal finance system to raise orders and
invoices and ensure the prompt and correct payment of contractors and suppliers.
5. Communication and Reporting
• Assist with communication about ongoing projects, both internally and externally as required
including the production and distribution of regular internal newsletters charting progress of
capital projects.
• Facilitating and informing the capital works group made up of Trustees and senior leadership
team on projects, progress and issues.
• Arrange and manage project meetings including taking and distributing minutes and following
up on actions.
• Post-project evaluation.
6. Documentation
• Maintain organised project documentation including contracts, drawings and reports. Ensure
all project records are accurate and up to date.
• Administrative control of project progress including writing progress reports, payment
requests and filing supporting documents.
1 Royal Crescent | Bath | BA1 2LR | +44 (0)1225 338 727
www.bath-preservation-trust.org.uk | admin@bptrust.org.uk
Chair: Eve Salomon CBE
Chief Executive: Alex Sherman
• Keep a record of volunteer hours contributed to major projects.
7. General
• To be available for out of hours emergency call out at all sites as appropriate.
• Provide support to our events teams.
• To support such other reasonable duties as may from time to time be required of the post
holder.
Person Specification
E = Essential, D = Desirable
Education and experience
E 3+ years experience in a facilities management role with a proven track record of operational
excellence
E Experience of managing capital projects, ideally within public buildings including onward
communication and reporting
E Experienced manager of project teams
E Experience working collaboratively with multi-disciplinary teams
E Administrative and finance experience including budget management and reporting
E Strong time management with the ability to set targets and deadlines
E Strong experience of record keeping
E Proven ability to source and manage external suppliers and contractors
D Project Management qualification (e.g. Prince2) and experience in capital works
D Qualification in health and safety or facilities management, e.g. NEBOSH
D Experience of working within the heritage sector or with historic listed buildings
Knowledge and skills
E Excellent organisational, verbal and written communication and stakeholder engagement skills
E Pro-active self-starter
E High level of attention to detail
E Thorough understanding of Health and Safety legislation
E Excellent written skills in a variety of appropriate styles, e.g. technical, public, conversational etc
E IT literate including MS systems
E Negotiation skills for negotiating contracts and for managing projects
E Excellent interpersonal skills and a team player
PATRON: HIS MAJESTY KING CHARLES III
We are a membership organisation and a registered charity
The Bath Preservation Trust Limited Registered Office: 1 Royal Crescent | Bath | BA1 2LR
Registered in England Number 294789 | Charity Number 203048
E Strong problem-solving skills
D Knowledge of the history of Bath and World Heritage
Attributes
E Comfortable working autonomously and managing multiple priorities
E Responsible and flexible in approach with a positive ‘can do’ attitude
E Resilient and independent in the face of engagement and feedback
E Positive, engaged and self-motivated
E Committed to sustainability, quality and value for money
Terms and Conditions
• Some lone working may be required
• Given BPT locations, we expect a full driving licence and to have use of own vehicle
Further information and reading
Visit our websites:
www.bath-preservation-trust.org.uk
https://no1royalcrescent.org.uk/
https://herschelmuseum.org.uk/
https://museumofbatharchitecture.org.uk/
https://beckfordstower.org.uk/
Charity Commission page:
https://register-of-charities.charitycommission.gov.uk/charity-
details/?regId=203048&subId=0
Benefits of working for Bath Preservation Trust
• Positive, collaborative, inclusive working culture
• 35 hour working week
• Flexible working hours
• Flexible working arrangements (subject to agreement and the requirements of the job)
• 34 days annual leave (including public holidays)
• Employee Assistance Programme
• Higher than statutory minimum company sick leave
