FLINTSHIRE LOCAL VOLUNTARY COUNCIL

JOB DESCRIPTION

Job Detail:

Facilities Officer

Accountable to:

Town Clerk and Finance Officer and The Council

Hours of work:

20 hours per week (flexible including weekends and evenings as
required).

Salary Scale:

SCP 7-12 (£25,584 to £27,711) pro rata, depending on experience

Job Purpose

To ensure that Mold Town Council premises, facilities and assets are maintained to a high
standard of cleanliness, safety and presentation contributing to the Council’s goal of
improving and maintaining environmental and community well-being across the town.

The role will undertake day-to-day cleaning, light maintenance work, inspections and
support for Mold Town Council activities, ensuring facilities are safe, secure and fit for public
use.

Key Responsibilities:

1. Town Council Operations

•  Undertake regular cleaning, ensuring facilities are ready for use.
•  Conduct inspections, carry out minor repairs and record all checks, cleaning and

maintenance activities.

•  Report any damage, health and safety concerns or incidents promptly to the Town

Clerk.

2. Bailey Hill centre Operations

•  Regularly carry out unlocking and locking of the Centre for hirers and events.
•  Undertake daily and periodic cleaning, ensuring facilities are ready for use.
•  Conduct inspections, carry out minor repairs and record all checks, cleaning and

maintenance activities.

•  Report any damage, health and safety concerns or incidents promptly to the Town

Clerk.

3. Routine Maintenance and Compliance

•  Complete scheduled compliance checks such as:
o  Hot and cold water temperature checks
o  Flushing of little-used outlets

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o  Emergency fire alarms and lighting checks
o  Meter readings for water and electricity

4. Servicing and Repairs

•  Coordinate servicing, maintenance and repair of fixtures, fittings and equipment in

line with approved budgets and forward maintenance plans.

•  Liaise with approved contractors where required.

5. Room Setup and Event Support

•  Assist with preparation of rooms and spaces for meetings and bookings, including

the setting up of tables, chairs and refreshments.

•  Provide support in the setup and takedown of equipment for Mold Town Council

events, including outdoor events.

•  Manual lifting will be required.

6. Key Holding and Security

•  Act as a keyholder for Council premises, participating in call-out for alarm activations

or emergencies.

•  Maintain accurate records of any call-out incidents.

7. External Asset Maintenance

•  Assist in developing and implementing a maintenance programme for Town Council

external assets, including but not limited to:

o  Tourist Information Panels (cleaning and updating)
o  Public benches (owned by the Town Council)
o  Defibrillator units
o  Salt bins
o  Noticeboards
o  Gateway signs

8. General Support Duties

•  Carry out other ad-hoc maintenance, cleaning or operational support duties as

required by the Town Clerk.

Health, Safety and Compliance

•  Adhere to all Health and safety procedures and undertake relevant training.
•  Use equipment and materials safely, reporting defects immediately.
•  Maintain appropriate COSHH and risk assessment records.

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PERSON SPECIFICATION

Experience/ Competencies

Qualifications and Education

Essential of
Desirable?

Method of Assessment

•  Good general education (Inclusive
of literacy and numeracy skills).

Essential

Application Form/ Provision of
Certificates

•  Willingness to undertake training
relevant to the role (e.g. Manual
Handling, Legionella Awareness)

•  Relevant vocational qualifications
(e.g. Building Maintenance,
Facilities Management or Health
and Safety)

Experience

Essential

Application Form

Desirable

Application Form/ Provision of
Certificates

•  Experience in building cleaning,
caretaking or maintenance roles.

Essential

Application Form/ Interview

•  Experience of basic maintenance,

Essential

Application Form/ Interview

repair or DIY tasks.

•  Experience working within a public
sector or community setting.

•  Experience carrying out

compliance checks (e.g. Fire
alarms, emergency lighting)

Knowledge & Skills

•  Good practical skills and ability to
use tools and cleaning equipment
safely.

Desirable

Application Form/ Interview

Desirable

Application Form/ Interview

Essential

Application Form/ Interview

•  Ability to plan and priorities tasks

Essential

Application Form/ Interview

and work independently.

•  Good communication and
interpersonal skills.

•  Ability to work flexibly, including
evening and weekends when
required.

Essential

Application Form/ Interview

Essential

Application Form/ Interview
Interview

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•  Knowledge of COSHH, Health and
Safety and risk assessment
processes.

•  Basic IT skills to maintain

inspection and maintenance
records.

•  Welsh language skills (verbal and/

or written)

•  Understanding of the roles of

Town and Community Councils.

Other Personal Skills

Desirable

Application Form/ Interview

Desirable

Application Form

Desirable

Application Form

Desirable

Application Form/ Interview

•  Reliable, punctual and

trustworthy.

•  Practical and hands-on

approach with attention to
detail.

•  Committed to maintaining high
standards of cleanliness and
safety.

•  Positive attitude to teamwork
and community service.

Essential

Interview

Essential

Interview

Essential

Interview

Essential

Interview

•  Ability to drive with personal

Desirable

Application Form

car.

Additional Information

•  The post will involve manual work both indoors and outdoors in all weather conditions.
•  The postholder will be required to work outside normal hours, including evenings, weekends

and public holidays with reasonable notice.
•  Personal protective equipment will be provided.

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