Payroll and Finance Officer

Payroll and Finance Officer

Salary:Grade 6 (£35,138-£41,521 with discretionary points to £45,353)

Contract type:Permanent, full time

Location:Balliol College, Oxford, OX1 3BJ

Department:Bursary

Reports to:College Accountant

Hours:37.5 hours per week, Monday to Friday. Whilst the normal working hours are 9am to 5.30 pm, work outside of these hours may occasionally be required.

Holiday:6 weeks (30 days), plus Bank Holidays, during a complete holiday year, five of which are taken during the Christmas period when the College is closed.

Probation period:12 months

Notice period:1 month on either side (during probation) 3 months on either side (after probation)

Balliol College

Purpose of the Post

Job duties and responsibilities:

Process the monthly and termly payroll, ensuring all pay elements are captured correctly
Maintain and update payroll records, liaising with the HR department, including starters, leavers, salary changes, tax codes, student loans and pensions
Ensure compliance with UK payroll legislation (annual update training will be provided)
Respond to employee payroll queries clearly and professionally
Reconcile payroll reports, prepare information for month-end and year-end processes and liaise with the College’s external auditors
Maintain confidentiality at all times
Liaise with the department heads and the HR department to ensure that information provided is accurate
Handle any payroll queries with clarity and discretion
Administer pension and tax payments, liaising with pension providers and HMRC where necessary
Process staff expenses, payments to HMRC, pension providers, travel pass schemes and related payments
Assist with the preparation of the annual Gender Pay Gap Report
Carrying out other finance-related duties as reasonably required
Support colleagues during busy periods, annual leave or absence.

Person Specification – Skills & Experience

5 GCSEs A*-C/9-4 including Maths and English, or equivalent
Competence in using MS Office (particularly Excel)
High attention to detail and accuracy
Strong numerical and analytical skills
Ability to work independently and as part of a team
Good organisational skills with the ability to meet deadlines
A good communicator with a professional manner
Commitment to confidentiality, integrity and data compliance

Experience of working with SelectPay, Sage Pay or similar software, although full training will be provided

Employee Benefits

Staff meals
A free two-course lunch is available in the Hall, when the kitchens are open.
Pension
Universities Superannuation Scheme (USS). This is a contributory pension scheme, with contributions from both the employee and the College. Further details are available here.
Travel
- Interest-free ticket loans enabling the purchase of bus passes and annual rail season tickets to Oxford. Discounted travel is available on some services.
- Cycle to work scheme offering discounted rates on bicycles and accessories.
- Electric vehicle leasing scheme (salary sacrifice - eligibility criteria apply).
Health
- Free flu jabs and eye tests for computer/VDU users
- Free use of the College’s onsite gym and the University swimming pool
- Preferential rates for other University sports facilities and the Nuffield Health gym on Woodstock Road.
University Club
Free membership of the University Club, which offers food, drink and accommodation in an exclusive space for staff, postgraduates and alumni.
Learning and development
In addition to training organised by the College, resources are available from the University.
Visitor access
Free visitor access to the 45 colleges and halls of the University, the ...

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