Wildscapes Marketing & Administration Support Officer

ABOUT SHEFFIELD & ROTHERHAM WILDLIFE TRUST

Sheffield & Rotherham Wildlife Trust is an independent, local, environmental charity
governed by a Board of Trustees drawn from our local community.  We are one of 46
Wildlife Trusts working across the UK for nature and people.

We are working towards an exciting and ambitious Strategy2030 which is summarised
below:

Our Vision
Throughout Sheffield & Rotherham, from our streets & neighbourhoods to the wider
countryside, there will be an abundance of nature that is protected, cared for and
experienced by everyone.

Our Ambitions

●  30% of land and water is great for nature by 2030 and an abundance of wildlife

everywhere

●  1 in 4 people taking action for nature
●  5 minutes to nature for everyone

Our teams protect important wildlife, habitats and green spaces that matter to local
people. We directly manage 15 Nature Reserves, thanks to our many volunteers and
dedicated staff, including the internationally important moorland at Blacka Moor, the
much-loved Wyming Brook, the beautiful woodlands at Greno Woods and the locally
important ‘space to breathe’ at Sunnybank.

Recent projects to support nature recovery include the delivery of natural flood risk
management schemes with the Environment Agency on the Rother, recording the
return of the otter along the River Don and producing the first ever State of Nature
report for Sheffield. We are the lead partner for the successful Sheffield Lakeland £4
million Heritage Fund landscape partnership.  We are working with others to ensure that
tree planting and woodland creation is coordinated through the South Yorkshire
Woodland Partnership.

Every year we engage with thousands of people of all ages, and have over 6,000
subscribing members and a rapidly growing social media following. We support our
local community to take action for nature, campaigning on local issues that threaten

2

our natural environment and wildlife.  Recent campaigns include saving Owlthorpe
Fields, which faced the threat of development but has now been partly designated as
a Local Wildlife Site. We also support the Sheffield Swift Network helping to address the
decline in swift populations and we set up and support the Sheffield Street Tree
Partnership.

Working with our local communities is central to what we do, helping people to better
connect with nature. Projects such as Nextdoor Nature empowers people to take
action in their local green spaces. Our Outdoor Learning team provides opportunities
for children and young people of all ages and abilities to enjoy and appreciate nature.
For older, vulnerable, and isolated adults, our Wild@Heart nature programme provides
dedicated activities to enjoy nature and nature’s benefits.

Wildscapes Consultancy (both a CIC and part of the Trust) works to improve places for
people and wildlife by providing a range of land management and ecology services.
Profit generated by the social enterprise is reinvested back into the Trust’s charitable
activities - into our Nature Reserves, wildlife and habitat conservation, community
engagement and campaign work.

To find out more about our work please take a look at our website here:
https://www.wildsheffield.com

ABOUT WILDSCAPES

Wildscapes consultancy works to improve places for people and wildlife by providing a
range of land management and ecology services. Profit generated by the social
enterprise is reinvested back into the Trust’s charitable activities - into our nature
reserves, wildlife conservation, community engagement and campaign work.

Wildscapes  Consultancy's  turnover  and  profitability  has  grown  considerably  in  recent
years  and  there  is  potential  to  build  on  this  further  through  the  existing  pipeline  and
framework agreements as well as some exciting opportunities in development.

The  consultancy  can  work  across  the  country  but  has  a  regional  focus,  delivering
contracts  both  through  Sheffield  and  Rotherham  Wildlife  Trust  and  the  subsidiary
'Wildscapes  Community  Interest  Company'  (CIC).   All  staff  are  employed  by the Trust.
The Consultancy Manager reports to a small Board and the CEO of the Trust.

3

Services include:

●  Ecology:  biodiversity  net  gain,  protected  species  and  habitat  surveys,  licensing,

mitigation, management plans, planning and architect support.

●  Land  Management:  habitat  creation,  moorland  restoration,  fencing,  tree

planting, site maintenance, school grounds, soft landscaping etc.

●  Water  contracts:  creation/restoration  of  ponds  through the GCN DLL framework

and private contracts, river restoration and natural flood management.

To find out more about our work please take a look at our websites here:
https://www.wildsheffield.com/
https://wildscapes.co.uk/

ABOUT THE ROLE

JOB DESCRIPTION

JOB TITLE:  Wildscapes Marketing & Administration Support Officer

JOB NUMBER: WMAS-26

RESPONSIBLE TO:  Wildscapes Contracts Manager

RESPONSIBLE FOR: No line management responsibility but will support a pool of casual
staff.

SALARY:  £17,334.14  (£28,890.23 FTE)

HOURS:

22.5 hours per week (0.6 FTE)

CONTRACT: Permanent subject to business performance

LOCATION: Flexible and blended working from office, home and on site

OVERALL PURPOSE

Under the guidance of the senior Wildscapes team, undertaking direct and on-line
marketing activity on behalf of Wildscapes areas of work, including BNG, Water and
Ecology.

4

Under the supervision of the Wildscapes Contract Manager supports the administration of
Wildscapes CIC, providing project support to the Wildscapes Team in order to facilitate the
delivery of high-quality land management and biodiversity projects. Ensuring excellent
customer services on behalf of a busy and non-office based team.

The Wildscapes Marketing and Administration Support Officer works within the Wildscapes
CIC  team  and  is  responsible  for  carrying  out  a  range  of  tasks  as  set  out  in  the  job
description.  The Wildscapes Marketing and Administration Support Officer is often the first
point of contact so the successful candidate will need to be proactive and enthusiastic with
excellent customer service skills.

MAIN DUTIES

●  Acting as a first point of contact for enquiries from potential new client leads and

contracts, providing basic information on services and gathering sufficient details to
pass onto the team leads.

●  Undertaking routine and special marketing activities to promote the work of

Wildscapes, this will include:

○  Monitoring and updating websites.
○  With the support of Wildlife Trust communications team run a range of social

media postings.

○  Support the senior team in delivering briefings and attending promotional

events.

○  Undertaking market research and data analysis.

●  Supporting team leads by arranging project essentials such as casual land assistants,

accommodation and transport.

●  Raising and tracking purchase orders and invoices in line with the Trust’s

procedures.

●  Sourcing and ordering materials for Wildscapes operational delivery, including

obtaining quotations from suppliers, negotiating prices and setting up new accounts.
Acting as a point of delivery for any materials/kit.

●  Supporting the Contracts Manager in the administration of official contract

paperwork, ITT’s and PQQ’s in line with customer requirements.

●  Co-ordinating the recruitment and payroll process for casual workers (and others)
including processing applications, new starter paperwork, payroll information,
timesheets and expenses, liaising with the HR team as necessary.

●  Organisation of casual staff shifts and scheduling.

5

●  Support the Contract Manager in populating the project management system by

updating new and existing contracts, ensuring the correct team members and tasks
are allocated and that costs and rates are accurate.

●  Keeping an up-to-date inventory of equipment, ensuring maintenance, testing and

troubleshooting is carried out in a timely manner.

●  Compile documentation to be submitted with quotes and tenders including pricing,
risk assessments, Pre-Qualification Questionnaires (PQQ’s) and method statements.

●  Maintaining a skills matrix and training log for the delivery teams.  Discussing

training needs, sourcing relevant and appropriate courses to support upcoming
needs.

GENERAL DUTIES

●  Undertake any other duties as required by the Wildscapes Contract Manager

commensurate with skills and responsibilities.

●  Work to and promote the Trust’s charitable objectives, strategy, policies and

procedures, including the Trust’s culture statement at all times.

●  Present a professional image of the Trust at all times.

PERSON SPECIFICATION

CRITERIA

EXPERIENCE

ESSENTIAL (E) or

STAGE CRITERIA

DESIRABLE (D)

IS

ASSESSED

Some relevant experience and limited knowledge and skills

E

A,I

required.  Likely to be demonstrated by 1-2 years relevant

experience:

●  Marketing and promotion.
●  Administration

Experience of budget management (£1200+)

E

A

CRITERIA

ESSENTIAL (E) or

STAGE CRITERIA

DESIRABLE (D)

IS

ASSESSED

6

KNOWLEDGE & QUALIFICATIONS

Knowledge of using marketing to win business

Relevant level 4 qualification or equivalent HNC/diploma

Health and safety principles and procedures in the workplace

Some knowledge in nature recovery would be desirable

SKILLS

Ability to work cooperatively as part of a small team but also
independently with minimal supervision.

Ability to follow written instructions and drawn specifications.

A broad range of administration and social media skills. Good,
confident IT skills - Google Workspace (Google Docs and Google
Sheets), Word, Excel as a minimum

PERSONAL QUALITIES

Well organised, systematic approach to work, resilient and can
work to deadlines in a busy office environment

Self-motivated, able to use own initiative as well as work as part
of a team

Calm, tactful, diplomatic and courteous

Interest in and enthusiasm for nature and the work of the Trust

* A = Application     I = Interview   T = Task

E

E

E

D

E

 E

E

E

 E

E

D

A

A

I

A

I

I, T

I, T

I

 I

I

I

7

DETAILS OF EMPLOYMENT (26)

Salary: £17,334.14 per annum pro rata (0.6) (£28,890.23 FTE) Project Officer 1 Grade

Pension:
All  staff  who  earn  over £192 per week (£833 per month) are   over 22 and under pensionable age,
are automatically enrolled on the SRWT pension scheme.
Following  a  3-month  postponement,  the  pension contribution is based on a total of 8% minimum
level, 3% by SRWT and 5% by employee.

After 6 month’s service (subject to successful probationary period), the employee will be entitled to
a 9% contribution which need not be matched.
Anyone  who  does  not  meet  eligibility  criteria  will  have the opportunity to join the scheme should
they wish, although they will not qualify for SRWT contributions.

Working Hours:
The working week for this post is 22.5  hours, exclusive of lunch breaks.  The post may involve some
evening and weekend work for which time off in lieu can be taken.  Flexi-time arrangements can be
made at the line manager’s discretion.

Location:
The  post  will  be  based  at  the  Trust’s  main  office  on  Stafford  Road.  Staff  have  the  opportunity to
blended working combining home and office working.   However it is expected that the post holder
will  be  required to visit other project sites and will work throughout Sheffield and Rotherham and
further afield.

Probationary Period:
6 months, in which they will be expected to establish their suitability for the post.

All new employees are required to undertake a period of probation for

Annual Leave:   28 days of annual leave from day one (excluding bank holidays), 3 of which are to
be used between Christmas and New Year as the office is closed. 3 days of leave in addition upon 5
complete years of service up to a maximum of 31 days.
In addition to annual leave there are 10 (26/27) statutory bank holidays, and pro rata for part time
staff.

 Length of Contract: Permanent, subject to funding.

Transport provision: Trust staff are required to use public transport wherever practical.  However
the post holder will have use of a pool of Trust vehicles when needed.

Equal Opportunities:
Sheffield  &  Rotherham  Wildlife  Trust  is  striving  to  be  an  equal
opportunities employer and selection of applicants is based on merit.  Please request the full policy
document for further details.
Safeguarding: In line with Sheffield & Rotherham Wildlife Trust’s commitment to safeguarding the
postholder for this role will be subject to reference checks.

8

WORKING FOR SRWT

The Trust has a suite of policies and procedures that are designed to provide a framework for how
we  work  and  support  our  staff.   The  following  are  particular  areas  that  we  have  given  focus   to
under our current strategy.

CARBON REDUCTION
The reality and threat of climate change is sadly increasing year on year. Alongside our work to
tackle the nature emergency in Sheffield & Rotherham, we are also working to help tackle the
climate emergency.
We are doing this through our strategic work, by delivering nature-based solutions that can help
lock up carbon and manage flood risk for example.  But in addition to that, we are reviewing our
day to day operations to seek opportunities to reduce our own carbon footprint wherever we can.
Our strategic ambition is to be zero carbon by 2030 and are currently working to an action plan to
help us identify and prioritise where we can reduce our carbon emissions before then turning our
focus on how we can offset emissions and use our extensive knowledge & experience of working to
protect nature, to implement nature-based solutions that lead to carbon sequestration.

EQUALITY, DIVERSITY & INCLUSION
We  believe  that  equality,  diversity  and  inclusion  is  an  essential  part  of  what  we  do  and  how  we
achieve  our  vision  for  wildlife.   Our  workforce,  volunteers,  and  the  communities  we  work  with
deserve  equality  of  opportunity,  benefit  from  embracing  diversity  and  thrive  in  an  inclusive
environment.

The  Trust  is  committed  to  providing  equality  of  opportunity,  addressing  lack  of  diversity  and
creating an environment that promotes inclusivity.   We do not tolerate discrimination, harassment
and  bullying  and  aim  to  provide  a  working  environment  where  opportunities  for  recruitment  or
progression are based solely on merit.

SAFEGUARDING
Sheffield and Rotherham Wildlife Trust is deeply  committed to safeguarding and promoting the
welfare of all children, young people and adults involved in our work across the Trust.
The Trust delivers a range of activities for children, young people  and adults that includes some
risk of harm.  We come into contact with many people as we undertake our day to day work right
across the Trust - from responding to customer enquiries, recruiting members, helping the public
on site, delivering activities or supporting a placement student or volunteer.  In view of this our
safeguarding policy & procedures form a thread across all staff and teams from recruitment to the
day to day work we carry out.   Our Safeguarding Group plays an important role in leading our
safeguarding activity and all staff carry responsibility in their work.  We apply to the Disclosure &
Barring Service for an appropriate level of disclosure, and also seek references for successful
candidates.  All staff take part in a safeguarding induction and identified roles undertake more
specific safeguarding training.

9