Warehouse Coordinator
ONE CAN TRUST
13,600 per year (pro rata)
One Can Trust, 11b Duke Street, High Wycombe, Bucks, HP13 6EE
Part-time
17th April 2026
Listed today
Warehouse Coordinator – Job Description The One Can Trust food bank works closely with community partners to provide vulnerable families and individuals across South Bucks with essential weekly food parcels. The charity also runs a clothes bank, toddler groups and a community café. It is comprised of a small team of 11 staff who work closely with over 400 volunteers to support, currently, 460 people per week with vital services. The Warehouse Coordinator is a key member of the core food bank operation and is responsible for the efficient running and organisation of the food bank warehouse. Key responsibilities include: • Receiving and inspecting food donations from suppliers, local businesses and community individuals and organisations • Supervising volunteer teams assisting with the above activities • Organising warehouse storage to maintain safe and efficient stock rotation • Monitoring inventory levels and maintaining accurate stock records • Ensuring compliance with food safety and hygiene standards • Ensure compliance with health and safety requirements such as manual handling • Maintaining a clean, safe, and organised warehouse environment • Reporting stock shortages, surpluses, or operational issues to management Aim of Role To be responsible for all aspects of the running of the warehouse Reporting to Operations Manager Time Commitment 17 hours per week (3 hours per day) Monday to Friday, ideally 08:30 – 11:30 plus 2 hours ad hoc for fruit & veg collection / other requirements Location One Can Trust, 11b Duke Street, High Wycombe, Bucks, HP13 6EE In addition, the Warehouse Coordinator will be expected to travel to support the collection of food / goods for the warehouse. A full driving license will be required (ideally clean) plus a willingness to drive a van (largest van being a Vauxhall Vivaro). Main Tasks Supervise the warehouse volunteer teams and take responsibility for the following day to day tasks: ❖ Sorting and logging of donations ❖ Rotation of stock ❖ Ensuring adequate stock levels in the picking room ❖ Warehouse cleaning – ensure floors and walkways are clear and the warehouse is hoovered weekly ❖ Ensuring volunteers adhere to health and safety requirements in addition to any policies and procedures specific for the warehouse, such as manual handling and food hygiene. The Volunteer Coordinator will ensure volunteers receive training at the point of induction regarding fire evacuation procedures, location of first aid kits, manual handling, food hygiene etc. 20 March 2026 Aim of Role To be responsible for all aspects of the running of the warehouse ❖ Liaise with the Volunteer Coordinator to ensure adequate volunteers are in place per shift to maintain the effective delivery of the warehouse operation. Food Stocks ❖ Conduct and/ or review the weekly stocktake and highlight to the Operations Manager when stock levels drop below a minimum level. ❖ Liaise with the Finance and Procurement Coordinator regarding any necessary purchases. ❖ Oversee fruit and veg collection - ideally the task will be completed by volunteers but if not, the Warehouse Coordinator must be willing to collect. At present, veg is collected from Western International Market, near Heathrow at 06:30 on a Monday morning. Health and Safety ❖ Action any delegated responsibility from the Operations Manager. ❖ Be trained and certificated to a Level 2 in Food Hygiene and Safety (training will be provided, if needed). ❖ To conduct basic health and safety checks in the warehouse, such as the daily recording of fridge and freezer temperatures, weekly temperature checks of tap water in the offices and temperature of the working environment in the warehouse and offices. Highlight any areas for concern to the Operations Manager. ❖ Act as Deputy Fire Warden. ❖ Ensure compliance with health and safety requirements in the warehouse and provide refresher training, where necessary, for warehouse volunteers and staff. Raise any concerns with the Operations Manager. ❖ Liaise with the external pest control company and ensure any recommendations are adhered to. ❖ Ensure documented procedures are followed in the event of an emergency. ❖ Track when electrical items require PAT testing and ensure tests are completed as legally required. General Maintenance ❖ Take responsibility for the building maintenance, safe use and storage of its contents and general security of the warehouse. ❖ Take responsibility for the van, ensuring necessary checks are performed and the van meets legal requirements. ❖ To be the primary contact with our waste management service provider and ensure the service runs smoothly. ❖ Within reason, any other duties, as required. Page 2 of 4 Aim of Role To be responsible for all aspects of the running of the warehouse Essential Skills / Experience ❖ Demonstrable experience of manging or running a warehouse or stock room. ❖ A positive ‘can do’ attitude and willingness to help across the organisation where necessary (for example, due to unexpected absence, staff often ‘roll their sleeves up’ and assist with day-to-day tasks outside of their normal role to deliver the daily needs of the operation). ❖ Candidate must be personable, able to fit into a small and very busy office team in addition to supervising teams of warehouse volunteers. ❖ Strong organisational skills – ability to manage stock, schedules, and warehouse processes efficiently. ❖ Attention to detail – ability to maintain accurate inventory records, observe expiry dates, and maintain food safety standards. ❖ Able to effectively coordinate and motivate volunteer teams working in the warehouse. Appreciation of the role of volunteers and an understanding of how to work with them in a positive, respectful and enthusiastic way is essential. Being able to deliver clear instructions is of equal importance. ❖ Problem-solving ability – critical in handling shortages, delivery issues, or stock discrepancies. ❖ Physical stamina. The role is physically demanding and the ability to regularly safely lift (maximum 25kg) sacks of potatoes or crates of food is essential for the role. ❖ Commitment to community service – motivated by supporting people facing food insecurity. ❖ Adaptability – ability to calmly manage changing donation volumes and busy distribution periods. ❖ Basic IT skills – for inventory systems, spreadsheets, or warehouse tracking software. What we can offer you Working at One Can Trust can give you the opportunity to: ❖ Give back to your community ❖ The opportunity to gain significant exposure to the many facets of a well- respected local charity ❖ A competitive salary, holiday allowance and pension scheme ❖ Meet new people and be part of a friendly, dynamic team ❖ Build your confidence and challenge yourself ❖ Opportunity to learn or try new things and develop new skills ❖ Gain work experience to add to your CV We will also offer: Page 3 of 4 Aim of Role To be responsible for all aspects of the running of the warehouse ❖ A competitive salary £13,600 (£28K pro rata), holiday allowance (25 days + Bank Holidays), contributory pension scheme, Employee Assistance Programme Additional Information ❖ A DBS (Disclosure and Debarring Service) check will be required to confirm that the suitable candidate does not have any criminal convictions that would prevent them from being able to volunteer with vulnerable adults or children. ❖ All staff are required to provide contact details for two referees who will be contacted about suitability of the candidate for the role. ❖ Training and mentoring will be given with the opportunity to shadow other members of the team as part of the training. Get in touch If you think this opportunity could be for you, please send your CV and cover letter/email to: Jo Belshaw, Operations Manager: jo.belshaw@onecantrust.org.uk ❖ Closing date for applications: Friday 17th April 2026 One Can Trust is committed to building a diverse and inclusive organisation where everyone feels they belong, can be themselves and can do their best work. We welcome applications from anyone in the wider community and encourage people from underrepresented groups to apply. Recruitment and progression decisions are based on merit, skills and experience, and we will always consider reasonable adjustments to support candidates and employees, as needed. Page 4 of 4