Venue Coordinator | Vacancy

• Part time (21 hours per week: Wed-Fri).
• Contract type: fixed term until September 2027.
• Onsite: Three days a week in central Edinburgh office
• Salary: £36,978 per annum (pro rata)
• Closing date: Monday 13 April 2026 at 23:59 (BST)

About the RSE

As Scotland’s National Academy with over 1,800 Fellows from academia, business and public service who are among the most distinguished in their fields; we engage and connect nationally and internationally to share knowledge and tackle the most pressing challenges of the modern world.

About the role

We are seeking an excellent Venue Coordinator to work within the Venue team to support the coordination and delivery of venue services and events, contributing to the effective operation and reputation of the RSE as a venue for meetings and events.

About you

You will bring:

• Proven experience in venue coordination and delivery of venue hires, meetings, and event spaces in line with client requirements.
• Strong communication skills, with experience serving as the main point of contact for venue clients, ensuring seamless event planning and delivery
• Experience in administration, including venue booking system and managing administrative records.
• Demonstrated ability to collaborate effectively with colleagues across an organisation.
• Commitment to delivering high-quality service that enhances client and visitor experiences.

Experience in hospitality is desirable, and experience using Rendezvous booking system, basic first aid, an understanding of health and safety, and a willingness to learn are equally important.

This role is ideal for someone who is comfortable taking ownership of tasks and can prioritise effectively with tight timelines.

How to apply

To apply, simply email your two-page CV and a structured covering letter outlining your suitability for the role, including examples of:

• Experience in venue, events or hospitality coordination.
• Delivering excellent customer service in a client-facing environment.
• Coordinating event logistics and working with colleagues and external service providers.

and why you are interested in working at the RSE to Allan McKain (Head of Facilities and Venue) at vacancies@theRSE.org.uk.

The closing date for applications is Monday 13 April 2026 at 23:59 (BST)

Interviews for this role are anticipated to take place on 23 or 24 April at the RSE in Edinburgh or online.

Please note that the RSE is not in the position to sponsor work or student visas. Pre-employment screening will include the necessary right to work in the UK checks as well as reference checks.

Download

Download the full RSE Venue Coordinator job description (PDF, 137KB)