UK Assistant / Independent Film Client (full time after trial period)

UK-based assistant / independent film client (full time after trial period)

Overview: act as the client's primary UK-based representative, managing travel, logistics, stakeholder relationships, properties, and administrative operations across professional and personal engagements.

Key responsibilities

UK travel and logistics: 

• Manage travel logistics for the client, including hotels, transport, restaurants, medical appointments, and scheduling for both personal and professional engagements.
• Provide on-the-ground support during UK visits, e.g. events, public appearances, production, post-production, and family travel, ensuring seamless execution and discretion. This can include other family related requirements.
• Build and maintain trusted relationships with hotels, restaurants, airlines, and transport providers; negotiate rates, special requests, and last-minute changes.

Contribute to UK liaison:

• With press, festivals, studios, cultural institutions, and external partners.
• Communicate and collaborate with assistants or production teams in Paris and New York and on location.
• Collaborate with teams to oversee vehicle and driver coordination across travel (UK and Europe)
• Properties, archives and storage oversight

Oversee the client's UK properties and offices:

• Acting as keyholder and point of contact for deliveries, access, and mail.
• Contribute to upkeep of storage facilities, including inventory, shipments, coordination, and planning (car useful for trips to storage in the home counties but not essential)
• Financial and administrative management

Manage UK expenses: 

• Petty cash reconciliation, invoice processing, and accurate coding in coordination with production finance teams and external accountants.
• Coordinate regular and ad hoc payments for personal and professional expenses.
• Production support

Provide ad hoc UK-based production support for film and related projects where required.

• Research UK-based projects, travel, partnerships, and special requests, delivering concise recommendations and follow-through.

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