Treasurer (and trustee)

MERTON MENCAP

Treasurer (and trustee)

Title

Treasurer (and trustee)

Time commitment

Executive Committee Meetings: 6 per year (2hrs each)
Finance sub Committee Meetings: 3 per year (1hr each)
Internal audit: 2 per year (2hrs each)
Annual General Meeting: 1 per year (3 hrs)
Liaison with CEO, Finance Manager: Approx. 10 hours per year
Total: 32 hours per year

Location: Merton Mencap head office, Morden and meetings locally

Purpose

The charity’s Executive Committee has joint and severable responsibility for the governance of
the organisation, including finances.  This includes oversight of the financial affairs of the
organisation in order to ensure that Merton Mencap conforms to good legal and constitutional
obligations and works within accepted accounting practice and charity law.

Trustee & Treasurer will provide mentorship, expert accounting advice, guidance and support to
the Chief Executive Officer and Finance Manager and will take part in the Finance sub-
Committee meetings.

The Chief Executive Officer (CEO) is responsible for managing the Finance Manager who is
responsible for the timely and accurate compliance with financial accounting regimes within
Merton Mencap.

Key accountabilities

1.  With Board of Trustees, ensure oversight of robust financial management regimes at Merton

Mencap.

2.  Review quarterly accounts presented by the Finance Manager and guide the CEO in the

identification of any risks, issues and concerns.

3.  Conduct periodic internal audits, providing findings and recommendations to the CEO.

4.  Actively contribute to quarterly Finance sub-Committee Meetings, providing accounting
expertise and insights, identify trends and assist with the identification of any risks.

5.  Provide accounting advice, guidance and mentorship to CEO and Finance Manager.

6.  Together with the Executive Committee, ensure the Chief Executive submits the charity’s

Annual Accounts to the Charity Commission and Companies House on time.

7.  Together with the Executive Committee support the continuous improvement of financial
systems, modern policies and procedures in line with legislation and best practice.

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Experience, Skills and Personal Qualities

•  A qualified accountant with accounts experience in the charity sector.

•  A willingness to devote the necessary time and effort to the role

•  Knowledge and experience of current financial practices relevant to voluntary and community

organisations.

•  Knowledge of recognised financial accounting and cost management software,

in particular Excel and Sage would be advantageous.

•  Exemplary financial analysis skills.

•  Ability to communicate clearly with the ability to challenge and raise concerns in a

constructive and transparent manner.

•  Honesty and integrity.

•  Ability to act as a role model and mentor the CEO and Finance Manager

•  Willingness to understand the services provided by Merton Mencap, by visiting at least two of

the services each year.

•  An understanding of the relationships with key funders.

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Financial Governance Process at Merton Mencap

Job Title
Trustee Board
including Trustee /
Treasurer

Treasurer /
Trustee

Chief Executive
Officer (AW)

Finance Sub
Committee

Prescribed Responsibilities
•  Ensuring the Board and Committees meet
regularly, fostering open and challenging
discussion; and providing independent oversight
of executive decisions and financial reporting.
•  Maintenance of the independence, integrity and
effectiveness of the whistleblowing procedures,
and the protection of staff raising concerns in
connection with any matter, including financial.
•  Oversight of the organisation’s remuneration and

expense policies and practices.
•  Oversight of the assessment of the

organisation’s risk and solvency assessment.

•  Monitoring that the financial affairs of the

organisation are legal, constitutional and within
accepted accounting practice.

•  Mentor guide and support the Chief Executive

Officer

•  Lead on and provide a report on internal audits
•  Chair of Finance & Audit Sub Committee.
•  Mentor guide and support the Chief Executive

and Finance Manager

Responsible to
Chair of Trustees

Chair of Trustees

•  Leading the financial culture and standards of

Board of Trustees

the organisation.

•  Management of the Finance Manager
•  Ensuring (through the team) the production and

integrity of the organisation’s financial and
regulatory reporting.

•  Ensuring (through the team) the allocation of the
organisations financial resources in accordance
with agreed budgets and funding, and the
monitoring of this.

•  Ensuring the organisation’s risk and solvency

assessment.

•  Ensuring that all employees performing financial
roles within the organisation are fit and proper
and hold the appropriate qualifications and
experience to do so.
Induction, training and professional development
for all the organisation’s key financial function
holders;

•

•  Active participant of Finance & Audit Sub

Committee

•  Provide an up to date report and insight to the

Board on the financial status of the organisation
and each of its projects.

•  Chairperson – Trustee / Treasurer
•  Chief Executive Officer
•  Finance Manager
•  Office Manager
•  Additional Trustee
Purpose: to meet quarterly before ECM meeting to
review and agree quarterly financial information,

Board of Trustees

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and tracking against budget and funding streams.
Report on financial performance of each project and
highlight to Board of Trustees any areas of concern
and proposed action plan to resolve issues.

Finance Manager

•  Embed the organisation’s culture and standards

in its day-to-day management

•  Prepare end of year statutory accounts
•  Prepare quarterly management accounts
•  Bi monthly meetings with Chief Executive and

Office Manager to review and draw together the
financial summary and assess each project’s
financial performance.

•  Preparation and tracking of budgets
•  Active participant of Finance & Audit Committee

Input into and reporting from Sage Line 50

•
•  Processing of payroll and expenses
•  Accounts payable and receivable.
•  Petty cash
•  Bank reconciliations
•  Banking
•  Active participant of the Finance & Audit

Committee including preparation of minutes

Office Manager

Chief Executive
Officer

Chief Executive
Officer

MM Treasurer  Trustee - 2025