Transport Administrator

Job Description
Transport Administrator

Required: As soon as possible
Reporting to: Chief Operating Officer
Salary: £13,750 per annum
Hours: Part-Time (20 hours per week, term-time plus 10 days)

The Role

We are seeking a highly organised and proactive Transport Administrator to oversee the smooth, safe, and efficient
operation of the School’s transport provision. This is a busy and fast-paced role, supporting the coordination of daily
bus  routes,  and  transport  for  co-curricular  trips  and  activities.  For  the  right  candidate,  this  highly  rewarding  role
represents an opportunity to contribute directly to the day-to-day experience of pupils and staff, helping to keep the
School moving with reliability and care.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least
1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding
county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in
high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a
result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos
has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last six
years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite
the  multiple  national-scale  challenges  of  recent  years,  King’s  has  seen  its  pupil  roll  growing  steadily  and  parental
satisfaction scoring very highly indeed. With careful investment in the campus  and facilities, as well as a continuous
focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic,
forward-thinking and impressive place to study and to work.

Main Duties

• Manage the day-to-day running of home-to-School transport;
• Monitor  departmental  usage  and  manage  the  day-to-day  allocation  of  the  School  minibus  fleet,  including

updating the calendar for trips, the PE Department’s fixtures and other usage;

• Maintain accurate registers and billing information;
•

Liaise with bus companies and the School’s minibus drivers regarding route issues, pupils on their routes and
to ensure their registers are up-to-date and completed;
Liaise with new parents to allocate bus places and ensure they are aware of procedures, timings, pick-up and
drop-off locations;

•

• Carry out analysis of required bus routes and stops to meet demand;

• Monitor  general  traffic  conditions,  particularly  during adverse  weather,  and  ensure  parents are  notified  via

MySchoolPortal of disruption or delays;

Ensure School minibuses are in safe running condition and that they meet legislative requirements;
Liaise with the Bursary on any insurance issues;

• Respond appropriately to parents’ transport-related queries;
•
•
• Carry out driving licence checks for all staff who drive minibuses;
•

Liaise with service companies to ensure minibus maintenance schedules are followed and required repairs are
carried out;

• Continually look for improvements, efficiency and cost savings where possible;
• Any other duties that may reasonably be assigned by the Chief Operating Officer or Headmaster.

Personal Profile

• Clean driving licence with D1 approval (or willingness to obtain);
• Outstanding organisational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional

•

at all times;
Friendly and approachable, with outstanding written and spoken communication skills and the ability to put
staff, pupils and parents at ease;

• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further

knowledge of OneDrive and SharePoint is desirable);

• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing

scenarios;
Prior knowledge of My School Portal and iSAMS would be an advantage;
Prior experience of working in a fast-paced administrative environment is desirable.

•
•

Hours of Work

The post is for 20 hours per week, to be worked from 08:00 – 12:00 Monday to Friday, term-time only plus INSET
days and 10 days of the published School holidays as agreed with the COO.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
•
Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
•
•
• Cycle to Work Scheme;
•
•

Staff Wellbeing Programme;
Staff Wellbeing Day (additional leave);

Lunches;
Parking.

Applications

Candidates should apply through TES or by sending a completed School Application Form and Covering Letter via
email to recruitment@thekingsschool.co.uk.  A CV is not required.

further

For
recruitment@thekingsschool.co.uk.

information,  please  contact  Mr  Harry  Fuller  on  01452  337337  or  via  email

to

The  King’s  School,  Gloucester  is  committed  to  safeguarding  and  promoting  the  welfare  of  children  and  expects  all  staff  and  volunteers  to  share  this
commitment.  All  offers  of  employment  are  subject  to  an  Enhanced  DBS  check  (including  Children’s  Barred  List),  satisfactory  references  from  previous
employers and eligibility to work in the UK. Applicants must be willing to undergo child protection screening appropriate to the post including a prohibition
from  teaching  check  where  appropriate  (which  may  include  for  some  non-teaching  positions)  and,  in  line  with  KCSIE,  an  online  search  for  shortlisted
candidates only – this will consist of a Google and social media search. The search is looking for anything that calls into question the candidate’s suitability
to work with children, or could cause harm to the reputation of The King’s School, Gloucester. Any information discovered will be shared with members of
the interviewing panel prior to interview. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children. This post
is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013, 2020 and 2023), which would otherwise mean that certain
convictions and cautions are considered ‘protected’ and would not need to be disclosed to employers, and if they were disclosed, employers could not take
them  into  account.  Guidance  about  whether  a  conviction  or  caution  should  be  disclosed  can  be  found  on  the  Ministry  of  Justice  website:
https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.