Trade Stand Co-ordinator

Post Title:

Function:

Post Type:

Salary:

Newbury & District Agricultural Society (NADAS) – Trade stand

Trade Stand Co-ordinator

Newbury and District Agricultural Society

Part-time (approx. 15 hours per week) – Permanent/office based

 £25,000 - £29,000 FTE depending on experience

Responsible to:

Show Management Team/ Board of Trustees

Working with:

External exhibitors, Show team and volunteers

Background

NADAS is a not for profit incorporated charity with charitable purposes relating to the promotion of agriculture,
horticulture, forestry and rural crafts, and the education of the public in these matters.  Based at the Newbury
Showground, which it owns and operates, in a prime location at the junction of the A34 and M4, the Society
delivers an extensive education programme to schools throughout Berkshire, North Hampshire and South
Oxfordshire, operates a membership scheme, runs an annual ploughing match and local farming competitions to
promote best practice in the industry.  However, its most significant event is the Newbury Show, one of the top
Agricultural shows in the country, held annually on the third weekend of September.

The Society employs a small team of staff; this team supports the work of numerous volunteer committees as
well as the running of the Society and all the administrative activity associated with it. This is a varied, diverse
and interesting role which involves organising the Trade Stands, and working with the rest of the Show Team to
deliver Newbury Show.

Purpose of the Post

The primary purpose of this role is to oversee the Trade aspect of the Newbury Show and other NADAS events.
Newbury Show receives on average approx. 30,000 visitors over the 2 days, and has upwards of 300+ trade
stands at the event. Curating a vibrant and varied collection of trade stands is crucial, as the trade aspect of the
event is key for attracting visitors. The income from trade stands forms a significant part of the Show’s finances,
so ensuring a healthy number of stands each year is also vital to the success of the Newbury Show.

Core Duties and Responsibilities

  Fielding enquiries via phone/email from potential traders
  Correspondence with existing/previous traders
  Managing the administration/ reviewing required documentation
  Administration of the booking process, including invoicing
  Researching and contacting new leads for potential new bookings
  Handling trader notes/questions/ requests
  Develop & maintain relationships with traders/exhibitors
  Active point of contact during the build up and over the show weekend – liaise effectively with the

extended Show Team and Security in a face to face capacity

  Reporting to the extended Show Team/Board of Trustees regularly on the progress of the bookings
  General office/administrative tasks to assist the rest of the NADAS team on occasion

Essential Attributes/Skills

  Excellent interpersonal skills and the ability to communicate with a wide range of stakeholders.
  Good written and verbal communication skills.
  Strong sales skills to promote events and attract trade exhibitors.
  Ability to work under pressure and meet targets/deadlines.
  Proficient in using Microsoft Office Suite & awareness of Data Protection Act.
  Experience of trade stand bookings would be advantageous but not essential
  Capable of learning relevant systems/processes at pace.
  Enthusiastic, proactive, conscientious and hardworking
  Ability to work on own initiative together with strong team working skill
  Experience of dealing with difficult situations/individuals
  Good problem-solving skills, able to respond effectively to changing priorities and able to manage high

volume workload

  An understanding of the agricultural show industry and interest in agriculture (preferred but not

essential)

  Health & Safety knowledge and/or First Aid qualification would be useful but not essential
  Understanding that from July to September and most specifically September you will need to work

additional hours up to full time (for which TOIL is given)

  Availability during the third full week of September including weekend (Show week) annually – presence

is mandatory and non-negotiable

Please Note

All details are provided for guidance only, and do not necessarily limit the responsibilities and accountabilities of
the job.

Full details of employment terms are provided within offers of employment, the Staff Handbook, and
appropriate policies.

Due to remote location, there is no public transport – candidate will need to be able to travel to the office
regularly. Full driving license would be preferred.

Role is office based, but for the right candidate a hybrid approach for part of the year would be considered.