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Temporary Archives Project Assistant X2

ST JOHN'S COLLEGE CAMBRIDGE
14.06 per hour
St. Johns College, Cambridge
Full-time
13th July 2026
Listed today

Job description

Salary: £14.06 per hour

Contract: Casual role over the summer holidays (2 positions available)

The College is seeking to recruit two Temporary Archives Project Assistants to support the preparation of student files for long-term preservation in the College Archives. These are casual roles over the summer holidays, with the successful candidates expected to start relatively soon.

The role will involve sorting through student files and identifying material that should not be retained for long-term storage, in line with a guidance document. The post holder will also prepare files for archiving by removing paper clips and staples, placing documents into archive folders, labelling folders, and packing them into archive boxes.

Full training will be provided. The work will take place in the Archive Centre, and the Archivist will be available to provide guidance and answer any questions.

The files may contain sensitive and confidential information. The successful candidate will therefore be required to sign and comply with a confidentiality agreement.

Main duties

The post holder will be responsible for:

  • reviewing student files and separating material for retention or disposal in line with provided guidance;

  • preparing retained files for long-term preservation;

  • removing paper clips, staples and other fastenings where required;

  • making up and labelling archive folders;

  • placing folders into archive boxes; and

  • following confidentiality requirements at all times.

Person specification

Essential

  • A Level qualifications at grades A*–C, or equivalent.

  • Ability to read English accurately.

  • Ability to skim-read documents and assess their contents.

  • Ability to follow written guidance carefully.

  • Good attention to detail.

  • An understanding of the importance of confidentiality when handling sensitive information.

Desirable

  • Previous experience of filing or working with records.

  • Manual dexterity, including the ability to make up archive folders.

  • Ability to lift and carry boxes of papers for short distances.