Summer Student

Shetland Recreational Trust

SHETLAND RECREATIONAL TRUST

Full-time

Listed today

Job Title:

Summer Student

Location:

SHETLAND RECREATIONAL TRUST
Technical Services Department

HOURS OF WORK

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

37 hours per week, worked between 08.00-16.00
Monday to Thursday and 08.00-15.30 on Fridays,
including an ½ hour unpaid lunch break.

Salary

£15.95 per hour

including Island Allowance.

37 HOURS PER WEEK

April 2025

Job Description

This job description describes the practical purpose and main elements of the job. It is a
guide to the nature and main duties of the job as they exist currently, but is not intended
as a wholly comprehensive or permanent schedule.

1. Job Details

Job Title

Department

Reports to

Summer Student

Technical Services Department, SRT Workshop.

Technical Services Manager, Technical Services
Supervisor

Reporting to Job-holder

No direct reports

Salary Banding

All-inclusive - Hourly Rate

2. Overall Purpose of the Job

•

To undertake the general maintenance of grounds and outdoor areas of all
properties owned and managed by the Shetland Recreational Trust, although
primarily at the Clickimin Complex and North Mainland Leisure Centre. This will
include grass cutting, mechanical sweeping of the astro pitch, painting,
maintaining car parks, drainage, entrances, paving and general assistance to other
SRT Maintenance Staff.

3. Job Dimensions

Technical Services
Manager

Technical Services
Supervisor

Grounds
Maintenance
Staff

Seasonal
Maintenance
Assistant

Maintenance
Technicians
(Mechancial)

Maintenance
Technicians
(Electrical)

Maintenance
Technicians
(Joinery)

Workshop
Cleaner

April 2025

The postholder will report to the Technical Services Manager or Technical Services
Supervisor through daily contact by phone or in person. Seasonal Maintenance
Assistants could be working at various locations over a wide geographical area, but
primarily between Clickimin Complex and North Mainland Leisure Centre, sometimes
on their own (lone working) but generally at facilities which are manned.

Budgets Controlled: None

Contacts: Internal – Technical Services Manager, Technical Services Supervisor,

Centre Managers and Staff.

External – Suppliers, Site Contractors, Customers and Members of the
General Public

4. Principal Accountabilities

1. To cut grass and strim landscaped areas: operating strimmer’s, pedestrian mowers

and a range of specific ride-on machinery as required.

2. To maintain all grassed areas and edges to an appropriate standard.

3. To maintain all grassed areas and synthetic pitch areas to a required standard

regularly.

4. To maintain the running track at the Clickimin Complex, track inspection for litter
and debris and ensure that sandpits for athletic events and training are safe and
suitable for use.

5. To regularly inspect and monitor all outdoor areas by picking up litter, emptying

litter bins and pressure washing where necessary.

6. To assist with gardening maintenance, weeding of flowerbeds, shrubs, trees and

regularly cleaning leaf and litter from public areas.

7. To undertake general labouring work; painting perimeter fences, keeping all

equipment storage buildings and outdoor storage areas clean and tidy.

8. To line mark the sports fields and athletic grounds, as required and in accordance

with event calendars throughout the year.

9. To check and report any items or equipment or work situation to the Technical
Services Supervisor or Manager, which may be considered being of an unsafe
nature, unusual occurrence or damage / vandalism which has taken place.

April 2025

10. To ensure that all work equipment is used correctly, maintained in good working

order and regularly inspected/serviced.

11. The postholder will be expected to be responsible in their behaviour and to act in a
polite and helpful manner with all aspects of their work involving contact with
customers and the general public.

12. To take part in relevant training courses and development activities as directed by
the Shetland Recreational Trust to maintain and improve knowledge and skills for
the role.

13. To follow Shetland Recreational Trust’s policies and procedures.

14. To undertake any other duties that may be considered appropriate for the role.

15. From time to time, the SRT may require the postholder to undertake duties outside

those specified.

These key tasks are not intended to be exhaustive, but they highlight a number of
major tasks that the post-holder may be reasonably expected to undertake.

Person Specification

Experience / Qualifications

Essential

1. Ability or experience in grass cutting and associated equipment or ability to

learn through internal training and induction.

2. Willingness to work or being outdoors for the majority of the day.

6. Knowledge / Skills / Abilities

Essential

1. Full and valid driving licence and willing to travel across a wide geographical
area within Shetland to attend at all SRT facilities if necessary, with a company
vehicle.

2. Physically able for work outdoors involving a lot of walking, bending and

manual handling.

3. General understanding of Health and Safety Regulations relating to

maintenance works and safe operation of machinery and equipment.

4. Good verbal communication skills for effective team work and liaison with

staff, customers and the general public.

April 2025

5. Ability to work without direct supervision, demonstrating motivation and

initiative.

7. Personal Qualities / Attributes

Essential

1. Smart appearance, polite, friendly and helpful toward others.

2. Punctual.

8. Additional Comment

The postholder is supervised by the Technical Services Manager or Technical Services
Supervisor, through daily contact in person.

In the course of your duties, you may have knowledge of, or access to information
that is confidential. It is essential that such information is safeguarded in accordance
with the UK Data Protection Act 2018; it should not be published or divulged other
than to authorise personnel, or used for any unofficial purposes. In cases of doubt
about what is confidential or who is authorised, your line manager must be
consulted.

Note:
Every job description in SRT will be subject to a review either:

• on an annual basis at the time of the annual appraisal meeting, or
• as a result of a change in strategic direction, or
• as a result of a team / operational requirements, or
• as a result of agreed performance appraisal needs and objectives, or
• within six months of appointment

Guidance Notes for Job Applicants

Thank you for your interest in working for Shetland Recreational Trust. An application form
and further details relating to the post are enclosed.

For an effective and fair recruitment process we need accurate information from all applicants.
We only seek information that is relevant for each vacancy in accordance with employment
law, namely the Equality Act 2010, Data Protection Regulations and the Immigration Act 2016.

Pre-employment checks will be undertaken and any offer of employment will be conditional
on the outcome of our vetting procedures.

Some of the checks we make are :

• Checking the right to work in the U.K.
• Disclosure Scotland and Criminal Records/Barring checks
• References
• Proof of qualifications

For more information about Shetland Recreational Trust please visit our website at
www.srt.org.uk

Job Description and Person Specification
Read the job description carefully and start to think about whether or not you think you can
do the job, whether you are interested in it, and why. The person specification is very
important. It tells you what we are looking for in terms of skills, knowledge, experience, and
personal qualities. This is the most useful document for helping you to complete the
application form effectively.

Application Form
Refer to the job description and person specification when starting to complete the
application form. It may be useful to write out the form in draft to avoid mistakes or
repetitions, then write out the actual form.

Make sure that you clearly show how you meet the essential requirements of the person
specification and include all the information you wish us to know. You will only be shortlisted
for interview if you provide information to show you meet these requirements.

Do not leave any section of the form blank. Write ‘none’ or ‘not applicable’ where you have no
information to provide. It is advisable to keep a copy of the completed form for your own
reference.

Personal information
We ask for these basic details so that we can contact you. If we are required to telephone you
at your current place of work, this will be done with the utmost discretion.

The information you give will be treated in strict confidence and will be used for this job
application only. Personal data is carefully destroyed on conclusion of the recruitment
process, unless required for new employee records. All sensitive data is handled in line with
current Data Protection Regulations.

F113 April 2023

References
When choosing your referees please ensure that they are people who know about your skills
and capabilities. One of these should be your present or most recent employer, or a teacher
if, you have just left education. If you are unable to give two such names, you may choose
someone who knows you in a personal capacity and can tell us about your character,
personality and honesty. These should only be provided if no other referees are available,
should not be related to you, and you should state how you know this person.

Education/Training
List all qualifications, including any for which you are awaiting results. We may need to assess
whether you meet the required qualifications (if any) for the vacancy. Please include any
relevant training.

Employment
Clearly show the details requested. When we ask about employment we are equally interested
in voluntary work and work experience, either paid or voluntary. Please account for any breaks
in employment, for example, as a result of returning to study, travel, unemployment etc.

Suitability and Experience
Give more details of your qualities, skills, experience, education and training. Demonstrate to
us why you are a suitable candidate. Remember to make sure that you use the person
specification and try to illustrate your skills and experience through examples of your
achievements.You do not have to fill the whole space provided. Alternatively, you may wish to
use additional pages if necessary, although these should not be excessive.

Special Requirements or Health Checks
Please tell us of any ‘reasonable adjustments’ we can make to assist you in your application or
with our recruitment process. Please contact Support Services to discuss in confidence.

Depending on the duties of the post, we may require new entrants to complete a medical
questionnaire. At interview, we may also ask health-related questions, but only to determine
if you can carry out an essential function of the job, e.g. swim, lift sports equipment.

Criminal Records checks
If you are successful at interview stage you will be required to obtain either a Level 1
Disclosure or PVG membership. The level of disclosure check depends on the job applied
for, and whether it is considered Regulated Work or not exempt from the Rehabilitation of
Offenders Act 1974 (as amended in 2013). All job offers are therefore conditional at interview
stage, and it may take 7 to 14 days for Disclosure or PVG membership details to be confirmed.

Additional Documentation / Information

No Smoking Policy
The Trust has a policy of working in a smoke free environment, including the use of vapes.

Declaration
You are now required to date and sign your application form and return it to;
Finance & Corporate Services, Shetland Recreational Trust, Clickimin Leisure Complex,
Lochside, Lerwick. Shetland, ZE1 0PJ. Applicants are reminded that all information contained
in the form must be true and correct to the best of their knowledge. Any false information or
omissions may lead to summary dismissal.

F113 April 2023

Summary of Particulars of Employment

Summary for:

All Job Applicants

Place of Work:

You will be allocated a regular place of work however employees may be
required to work at an alternative Shetland Recreational Trust venue during
their career with us if required

Hours of Work:

Full time hours are 37 hours exclusive of breaks with working hours as
arranged with your manager. Part time hours are offered on a pro rata basis

Disclosure checks: You will require a Criminal Records check with Disclosure Scotland; either
membership of the Protection of Vulnerable Groups Scheme or Level 1
Disclosure. Employment, if offered, will be subject to satisfactory reports.

Pay:

Your rate of pay is based on the grade for your job description. Where grades
have more than one level, placement is normally at the bottom of the grade.
For contracted staff progression takes place annually on the 1st of the month
following your 12 month anniversary in post, subject to satisfactory
performance.

In addition to basic salary, a distant island allowance is payable at a nationally
agreed rate. Part-time Employees’ island allowance will be calculated on a
pro-rata basis.

Payment Method:

Paid monthly, by bank transfer in arrears

Previous Service:

Previous service with a relevant organisation under the Redundancy Payments
(Continuity of Employment in Local Government, etc.) (Modification) Order
1999 as amended will be recognised in accordance with that Order.

Probationary Period: Your employment is subject to an initial probationary period of six months
during which your performance will be monitored. This probationary period
may be extended by the Trust at its discretion. At the end of the probationary
period, your performance will be evaluated and the Trust will confirm in writing
with you its decision regarding your continued employment.

Your employment may be terminated on one week’s notice given by the Trust
at any time during or at the end of your probationary period (including any
extensions to the probationary period).

Annual Holidays:

The Trust’s holiday year runs from 1 January to 31 December.

Employees are entitled to 20 days’ paid annual holiday entitlement each year.
After 5 years’ continuous service with the Trust, the Employee will be entitled
to 5 additional annual leave days.
Part-time Employees will accrue annual holiday entitlement on a pro-rata
basis.

Public Holidays:

Employees are entitled to 13 days’ public holidays each year. Employees will
be informed of the relevant dates at the start of each holiday year.

Part-time Employees’ public holiday entitlement will be calculated on a pro-
rata basis.

Sick Pay:

If you are absent from work due to sickness or injury and comply with the
requirements of the Trust’s absence procedure, you will be paid Statutory Sick
Pay in accordance with the provisions of the legislation.

In addition to Statutory Sick Pay, you may also be entitled to receive Trust Sick
Pay, provided that all terms and conditions relating to the payment of Trust
Sick Pay are adhered to.

Pension:

Three months after commencement, if you are eligible, you can apply to be
enrolled into our Pension Scheme by the Local Government Pension scheme
(LGPS). The Trust has opted out of the state pension scheme and a
contracting-out certificate is in force.

Notice:

You are required to give one month’s notice to terminate your employment.

Diversity:

If you have a disability and need assistance in completing your application
form, or if you are shortlisted and have special requirements for the interview,
please contact us to discuss your needs.

Other Benefits:

All Shetland Recreational Trust employees can benefit from a corporate staff
leisure scheme, offering them discounted access to our facilities and also to
classes and activities. Also as an employee of the SRT you are able to access
to our free Employee Assistance Programme (EAP), provided by Care First to
all employees of SRT.

Please note that this is a summary of Shetland Recreational Trust conditions of employment. If you
are successful at interview and offered employment, the specific conditions that apply to you will be
detailed in your contract.

Finance & Corporate Services, Clickimin Leisure Complex, Lochside, Lerwick, ZE1 0PJ
Tel: 01595741016

Recruitment T&C/v.1 2023

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Summer Student