Student Ambassadors 2026

These posts are only open to current Green Templeton College students who are continuing their studies from 2026 to 2027.

Main Purpose of Job

GTC Student Ambassadors will work closely with the College Office team to welcome and support new students to Green Templeton College from the beginning of September to 17 October 2026 by assisting with our registration, induction and welcome events and activities, helping us to ensure they are inclusive and accessible to all.

Responsible to

Academic Registrar

Key Tasks

GTC Student Ambassadors will be expected to be available for specific registration/induction welcome events for approx. 15-20 hours in total from mid-September until 17 October 2026. Successful candidates will also be required to attend two one-hour training/preparation sessions, held online in July and August.

• Participate in inductions/tours (in-person) and Q&As (virtual) for groups of students which will follow an agreed plan and format, designed by the College Office team.
• Be friendly, approachable and helpful in answering students’ questions, signposting to more specialist information within the college, as required, both face to face, virtual and by email.
• Liaise proactively with the GCR and Junior Deans to promote welcome events and opportunities that have been organised by student groups.
• Work collaboratively with all Student Ambassadors to ensure that key tasks are delivered and that our incoming students are offered and have the opportunity to experience, a warm, welcoming and informative start to the new academic year at GTC
• Support the College Office team to prepare and distribute welcome materials, including handouts, student name badges (etc.) during in-person registration/fairs and welcome events
• Organise in-person tours of the local area
• Be available to lead College Tours as part of the College Inductions
• Be friendly and helpful in answering students’ questions, signposting to more specialist
  information within the college, as required, both face to face, virtual and by email
• Assist in registration/induction/welcome events including being available to mix with incoming students, acting as a first point of contact
• Identify any welfare issues or concerns, signposting students onto appropriate services and liaising with the Welfare Dean, College Office, Senior Tutor or Junior Deans, as appropriate

Hours

An induction/welcome timetable is in the process of being scheduled which we envisage will be made up of mainly in-person events as outlined below, but may be subject to change. The schedule will be finalised at the Planning Meeting on Tuesday 25 August. Student Ambassadors will preferably be physically in Oxford from mid-September onwards and be available to work up to approximately 15-20 hours across the following events.

Preliminary Meeting with College Office (online)

• Wednesday 22 July 12.00 to 13.00

Pre-Induction Q&As for incoming students (online)*

• Monday 17 August 14:00 to 15:00

*(only 2 Student Ambassadors required)

Planning/Training Meeting with College Office (online)

• Tuesday 25 August 12.00 to 13.00

Key dates/weeks for incoming students

-4 week: w/c Monday 7 September – Medics arrive

-2 week: w/c Monday 21 September – Early Arrivers arrive

-1 week: w/c Monday 28 September – Programmes with standard start times arrive

0 week: w/c Monday 5 October – Welcome/Freshers’ Week

week 1: w/c Monday 12 October – Matriculation end of week 1

College Induction Tours (in bold, duration of approx. 30 mins) exact times TBC

 Medics – Tuesday 8 September- Induction 18.00 to 19:00 (No Tour, drop in only, medics preferred) timings TBC

MBAs – Tuesday 22 September- Induction 16:00 to 17:00, College Tour 17:00 to 17:30

Early Arrivers – Friday 25 September – Induction 15:30 to 16:30, College Tour 16:30 to 17:00

MScs/DPhils – Wednesday 7 October – Induction 14:00 to 15:00, College Tour 15:00 to 15:30

MScs/DPhils – Thursday 8 October – College Tour 9:00 to 9:30, College Induction, 9:30-10:30

College Life Fair – Student Services and Facilities

Thursday 1 October 14:00 to 15:30

Thursday 8 October 10:30 to 12:00

Saturday Morning – Local Oxford Tours

Saturday 26 September 10:00 to 12:00

Saturday 3 October 10:00 to 12:00

Welcome events

GCR Bar night – Friday 25 September Early Arrivers -18:00 to 20:00 TBC

Welcome Receptions

Wednesday 7 October 18:00 to 20:00 (pre-event preparation from 17:00)

Friday 9 October 18:00 to 20:00 (pre-event preparation from 17:00)

Matriculation

Saturday 17 October 9:00 to 13:00 – TBC

GCR led event e.g. Croquet and Fizz on the lawn – TBC

Some weekend/evening work may be required.

We expect approx. 15-20 hours work will be offered at the above events;

Additional hours may also be available, paid flexibly, around the above dates to welcome and support students moving in to their accommodation, the smooth-running of any additional welcome events and for other potential events which may be organised as part of the induction period. A rota and dates will be agreed at the meeting on Tuesday 25 August.

Person Specification

Essential

• Willingness to commit to the specific times outlined above, being punctual and reliable for all required hours
• Ability to relate and communicate professionally with Staff, Fellows, and Students
• An enthusiasm for, and general knowledge of, the college and its students
• Ability to communicate the key messages of the college tour with clarity and enthusiasm
• Ability to be approachable, friendly, and willing to ‘make the first move’ in talking with students to ensure that everyone feels welcome
• An understanding of confidentiality when dealing with sensitive or personal issues that might arise
• Experience of working as part of a team

Desirable

• Lived experience and/or interest or insight in supporting neurodivergent adults and/or adults with disabilities or long-term health conditions, and inclusive practice.

Training and Support

• The initial meeting (see above) will outline our expectations for these roles
• Alison Franklin (Academic Registrar), Caitlin Pawulski (Deputy Academic Registrar), Rebecca Wilson (Admissions & Disability Support Officer) and Lucy Turnill-Phillips (College Office Administrator) are the key contacts in the College Office for this role.

Remuneration

Student Ambassadors will be paid £14.79 per hour.

How to apply

Applications are invited from students who are continuing their studies during the academic years, 2026/27 who are not expecting to be away on fieldwork, electives etc. and can commit to the period of time outlined above.

To apply, please submit the following to academic.registrar@gtc.ox.ac.uk

• A comprehensive curriculum vitae giving details of relevant achievements as well as your educational and professional qualifications
• A covering letter that summarises your interest in this post, providing evidence of your ability to match the criteria outlined in the Person Specification
• Contact details of two referees. One of the referees should be the current academic supervisor.

Recruitment Timetable

The closing date for applications is 12:00 on Monday 29 June.

Interviews will take place flexibly, in-person or via Teams, on Thursday 2 July (afternoon) and Friday 3 July (morning). Please specify your availability for interview at the time of application.

In the interests of economy, we will only contact those candidates who have been shortlisted for interview and they will be informed by telephone or email. If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted on this occasion.

Data Protection

All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 2018 and the University’s Data Protection Policy.