Site Manager - Part Time

Role Profile

Role Title

Site Manager -  Part Time

Reporting
Relationships

Reports To:
School Management Team

Location

Ringwood Waldorf School

Works with:
Health and Safety Manager

Role Purpose

To ensure the site is well managed and suitable to safeguard and promote
the wellbeing of the pupils. Ensuring effective management of grounds
and facilities.

Role Accountabilities

Key
Accountabilities

Key Activities

1.  Health and Safety

●  Working with the Health and Safety Manager:

2.  Maintenance and Repairs

o  Ensure compliance with health and safety regulations and
implement appropriate measures to maintain a safe
environment.

o  Conduct risk assessments and develop risk management

plans to address potential hazards.

o  Provide guidance and training to staff on health and safety

practices and emergency procedures.

●  Regularly inspect premises to identify and rectify health and

safety concerns.

●  Maintain up-to-date knowledge of health and safety legislation

and best practices.

●  Oversee and perform routine maintenance tasks for the school
premises, including buildings, facilities, and outdoor spaces.
●  Coordinate and schedule repairs and maintenance activities to

ensure timely resolution of issues.

●  Conduct regular inspections to identify maintenance needs and

address them promptly.

●  Play a key management of  the maintenance budget together
with SMT and Bursar and ensure cost-effective solutions for
repairs and replacements.

●  Work with office staff and Health and Safety Manager to ensure
accurate records are being kept of maintenance activities,
including work orders, repairs, and contractor information.

3.  Security and Access Control

●  Establish and maintain security protocols and procedures to

●

safeguard the premises.
Implement appropriate access controls and monitor access to the
premises.

●  Coordinate with external security providers, if applicable, to

ensure the safety of the premises.

●  Conduct regular security assessments and make

recommendations for improvements.

●  Respond promptly to security incidents or breaches and initiate

appropriate actions.

4.  Facilities Management

●  Working with Health and Safety Manager and office staff:

○  Management system for documentation to be created and

maintained

○  Effective dissemination of pertinent information to relevant

staff

○  Manage the day-to-day operations of facilities, including
classrooms, offices, restrooms, and common areas.
○  Coordinate cleaning and maintenance services to ensure

cleanliness and hygiene standards are met.

○  Oversee waste management practices and implement

recycling initiatives.

○  Maintain an inventory of equipment and supplies, and

coordinate procurement as necessary.

○  Monitor utility usage and implement energy-saving

measures to reduce costs and promote sustainability.

5.  Grounds and Outdoor Spaces

●  Ensure the proper maintenance and upkeep of outdoor areas,

6.  Compliance and
Documentation

including sports fields, playgrounds, and gardens.

●  Develop and implement grounds maintenance plans, including

landscaping, mowing, and gardening.

●  Coordinate external contractors for specialised grounds

maintenance tasks, such as tree maintenance or pest control.

●  Monitor and manage irrigation systems and ensure proper

drainage of outdoor areas.

●  Arrange for necessary repairs or improvements to outdoor

structures, such as fences or pathways.

Working with the Health and Safety Manager and office staff:

●  Ensure compliance with relevant regulations, legislation, and
policies related to premises management including COSHH
●  Maintain accurate documentation, including risk assessments,

maintenance records, and safety certifications.

●  Prepare reports on premises-related activities, including

maintenance, repairs, and budgets.

●  Collaborate with internal and external stakeholders to address

compliance requirements.

●  Stay updated on changes in regulations and implement necessary

adjustments to maintain compliance.

7.  Provide cover for the school

●  Provide cover for the minibus service in the absence of the

minibus service

minibus driver.

8.

 Support the community life
of the school

●  Be available when the school is closed, to support events,

where required, according to the school calendar.

●  Perform any other ad hoc tasks or reasonable duties that we

may require from the site manager.

QUALIFICATIONS / SKILLS

Knowledge/experience
and
Behavioural
Competencies

●  Previous comparable experience of Site Management is beneficial.
●  Ability to work flexibly and extremely well organised. Knowledge and ability
to carry out and oversee basic maintenance tasks throughout the school
site.

●  A significant part of  this role  involves oral and written communications. As

well as effectively communicating instructions or requirements to all
relevant staff members, the Site Manager must be comfortable with public
speaking to different types of audience.

●  Detailed written reports of investigations and inspections are also

frequently required.

Education and
Qualifications

●  Educated to either A-level or equivalent, degree level preferred.
●  Health and Safety training to IOSH or NEBOSH standard.
●  Fire Safety Training
●  D1 or equivalent on driving license, or willing to do minibus training.

Job Specific  Technical
Skills

●  Accurately recording checks and inspections on Google drive document and

spreadsheets applications and navigate Google Drive.

●  Use of Google mail for email communication.

Safer Recruitment
Statement

Ringwood Waldorf School is committed to safeguarding and promoting the
welfare of children and young people and expects all staff and volunteers to share
this commitment. All posts are subject to an enhanced Disclosure and Barring
Service (DBS) check and satisfactory references. As part of our safer recruitment
process, rigorous checks will be made of the successful applicant’s background
credentials, including the right to work in the UK, qualifications, and employment
history.

Site Manager Job Description - 24 hours per week

Summary: To ensure that the RWS physical site is safe and sufficient for the purpose
intended and that the site boundary, the site and all objects on the site (whether fixed or
moveable), meet both the legally required minimum standards and also a common sense
standard for the safety of all students, staff and visitors. In addition the site should run
smoothly for the purpose intended. Furthermore to ensure dissemination of all relevant
information to stakeholders (staff, trustees, students, parents and others).

Principal Legal Standards to be met will be from the following sources: DfE (Esp.
Standards for School Premises 2012), Ofsted, The Independent Schools Standard, HSE,
Dorset & Wiltshire Fire and Rescue Service, Dorset County Council.

Main Areas of Responsibility:

Boundary security.

Ensure safe against intrusion and flight.

Grounds.

Utilities.

Buildings.

Fire equipment.

Fixed equipment.

Moveable equipment.

Hazardous Materials.

Fire Officer Duties
(Further details contained in the school’s existing
Fire Safety Emergency Plan)

Ensure maintained for safe use. Slips, trips,
holes, loose surfaces, gardening.

Certify and secure, gas, electricity, water,
clean and foul drainage.

Ensure watertight and safe for use,
structurally sound.

Must be working correctly and certificated.
Fire doors, extinguishers, alarm system,
notices, access.

Must be safe to use and certificated where
appropriate. eg. toilets, seating, climbing
frames, basketball hoops, gates, doors.

Inventoried, safe and secured. Certificated
where appropriate. eg. ladders, tools, teaching
equipment, desks, chairs, projectors, heaters,
sports equipment.

Secured,  inventoried  and  used  correctly.
Eg.  cleaning  fluids,  fuel,  bottled  gas  and
science resources (delegated).

To ensure that the SMT have an overview
of fire safety at the school including reports
on drills and alarms.
To create, maintain or update documentation
and procedures and oversee arrangements
relating to fire safety and within the school.
Carry out inspections of the entire school

and reporting findings.

Method of Working:

1. Assess the site against the regulations using Risk Assessments, an Auditing System
and expert H&S support. (Remember the hidden factors especially gas, electricity, water
and drainage).

2. List everything non compliant, unsafe or not fit for purpose and prioritise a task list.

3. Enlist the maintenance person to bring everything to standard. Liaise with the
Compliance Officer, DSL and Administrator where appropriate to ensure effective use of
resources and shared information. Use the ‘contractors on site’ system to bring in expert
or extra help when needed.

4. Record all works and set review dates where appropriate.

5. Create a system of Planned Preventative Maintenance with a diary system to alert

maintenance of work that is due, including certifications required.

6. Monitor the entire site and its contents and record all measurements, checks and
works for inspection by the authorities if required, including certificates issued by
external qualified certifiers. Maintain and enforce systems of work, such as safe
recruitment of contractors, lone working, working at height etc.