Job title: Senior Philanthropy and Special Events Officer

Reports to: Director of Fundraising & Philanthropy

Responsible for: No direct reports

Hours: Full Time 35 hours per week

Salary: £35,000

Location: This role is hybrid, working from home and our office based in London Bridge All staff work a minimum of one day a month from our office but exact working patters will be agreed with your line manager. This role will also need to attend specific events throughout the year which are outside of standard working hours, good notice will be provided and time-off-in-lieu given.

Job Purpose

This crucial role is responsible for delivering our programme of events throughout the year and producing feedback and impact reports to attendees and supporters and stewarding key relationships as agreed.

You will have a key focus on delivering engaging and high-impact events and programmes for our philanthropy audience – these events could include large-scale carol concerts, receptions, art auctions, private dinners and gala dinners. Supporting with other events, such as our annual Get Lippy launch event, focussed on beauty brands and influencers, will also fall under your remit.

This role will be responsible for working alongside donors to deliver events that meet their needs and expectations and drive substantial income for the charity. You will have responsibility for all event planning and logistics (working with external suppliers for delivery) across event design, marketing, venue hire, speaker briefing, RSVP tracking, theming, catering, entertainment etc. You will, of course, have the support of the wider Eve team and external suppliers to deliver this.

Alongside event delivery you will also work directly on communications with supporters to demonstrate the impact of their attendance/participation with events and our wider philanthropy programme. This will entail building strong relationships with key internal staff as well as our research teams.

No formal qualifications are needed for this role, and charity sector experience is not essential.
What is important are the relevant skills, experiences and potential you bring.

Key Duties and Responsibilities:

Event and Project Management

Deliver our programme of events to agreed standards and budgets – working across all aspects of planning and delivery

Ensure robust project plans are in place, key stakeholders are kept informed and work is delivered on time and to expected standards

Work alongside key donors, Director of Fundraising & Philanthropy and other relevant stakeholders to steer the programme and proactively suggest events and new approaches to engage our defined audiences and reach objectives

Regularly monitor and review progress against plan and proactively recommended changes to keep the programme on track

Attend all events and be a key point of contact for logistics during them

Relationship Management

Build meaningful relationships with specific key donors as agreed

Develop close working relationships with suppliers and venues to assist smooth event delivery

Develop strong relationships with key internal teams and our researchers

Impact Reporting

Work with the Director of Fundraising & Philanthropy to develop solid impact reporting for all agreed donors and event attendees – to include written reports, email updates and 1:1 meetings

Finance and Reporting

Regularly review performance of event ticket sales, revenue and expenditure and report back on insight gleaned and necessary recommendations

Update relevant reporting dashboards as agreed

Monitor and report on specific event marketing and income budgets

Routinely review and evaluate activity you have delivered and work with the relevant staff to produce regular de-briefs/reports with tangible learnings and recommendations

Database

Responsible for the timely and accurate entry of supporter data and information onto our database (Raiser’s Edge NXT) as required

Run basic queries and exports of supporter and event data

Other

Adhere to, and champion, all ways of working within the fundraising team including incorporating a data-led mind-set, a test and learn approach and collaborative working across the team and wider organisation

Develop strong working relationships across teams, and especially with communications and service delivery teams

Regularly review opportunities for the programme and work with the Director of Fundraising to scope/test/implement new ideas as relevant

General Duties

Carry out other associated duties that may arise, develop or be assigned in line with the broad remit of the post

Contribute to team meetings and organisational priorities

Work as a team member of the organisation as a whole, sharing information and best practice openly and productively

Support diversity and equality of opportunity in the workplace and across everything that the charity stands for

Abide by organisation policies and practices.

Comply with best practice and legal requirements regarding data protection and the General Data Protection Regulation (GDPR)

Be proactive in keeping up to date with developments affecting your work and take charge of your own personal and professional development

Attend all mandatory training required by the organisation

Values

Work within the charity’s values:

We dare to dream big

We never give up

We are open and honest

We work together to achieve more

Employee Benefits

Employee benefits include, but are not limited to:

• 25-days annual leave (plus bank & public holidays and office closure over Christmas period)

• Enhanced annual leave – an additional day of annual leave for each year of service up to 5 years

Additional days leave on your birthday

• Pension contribution of up to 5%

• Free flu jab

Eye test contribution

Cycle to work scheme

• Flexitime - start work at any time between 8:00 am and 10:00 am and finish between 4:00 pm and 7:00 pm

• Volunteering leave – up to 3 days paid leave per year to engage in volunteering activities.

Fundraising Team Organogram

Person Specification

Essential

Experience of delivering high-value, income-generating, events to agreed standard and budgets

Strong written skills with the ability to convert complex information into accessible, compelling, language

• Strong relationship building skills across internal teams and external stakeholders

• The ability to interrogate data, glean insight and present findings clearly

• An understanding of event marketing and sales

Strong project management experience

• Ability to support in setting, and monitoring, overall plans and budgets

Highly organised with a strong attention to detail

Commitment to equality, diversity and inclusion

Strong Microsoft Office skills

Desirable

• Previous experience of working with high-net-worth clients/donors

• An understanding of/experience working within a fundraising context

If you do not have all the above experience but believe you would be successful in the role, and/or believe there are other transferrable skills and experiences we haven’t considered, then we encourage you to apply and demonstrate this in your cover letter.