Secretary to Regional Director

Secretary to the Divisional Director

Location: Hybrid working with two days per week based at one of our sites across Oxfordshire/Gloucestershire

Salary: £23,786 per annum

Hours: 30 hours per week, Monday - Thursday 8:30am - 5:00pm

An exciting opportunity has arisen for an organised and proactive secretary to support the Divisional Director for our Central Division of Care Homes at The Orders of St John Care Trust.

This role supports the Divisional Director with a full range of administrative duties and contribute to the efficient and effective running of the Divisional Office. You will be required to work closely with the Divisional Director and Operations team within the Division.

Key Responsibilities

• Managing complaints administration, ensuring enquiries are logged, monitored and responded to within agreed timescales.
• Drafting professional correspondence, reports, and other documentation on behalf of the Divisional Director.
• Promoting house styles to ensure they are followed in all Trust documents.
• Producing and distributing monthly Key Performance Indicator (KPI) reports.
• Ensuring Operations visit information is accurately maintained.
• Maintaining comprehensive and up-to-date records for each home, including internal audit reports, latest CQC inspection reports, Quality Review Plans (QRPs) and relevant correspondence.
• Completing and submit payroll documentation on behalf of the Divisional Director.
• Organising and coordinate divisional events, including Employee Awards ceremonies and Home Manager Christmas celebrations.
• Building and maintaining effective working relationships with our external partners, and colleagues across the organisation.
• Maintaining strict confidentiality at all times.

Our rewards and benefits for everyone

A great advantage of being a large organisation is that we can offer competitive pay and generous benefits to reward you for taking such good care of our residents. Here’s an overview of the main benefits you get while working at OSJCT:

• Pension Scheme
• 25 days annual leave plus bank holidays
• Life assurance
• DBS (Disclosure and Barring Service) check – free of charge
• Competitive travel allowance
• Free car parking on OSJCT sites
• Access to a professional employee helpline
• “Recruit a Friend” - employee referral scheme with £1000 reward for successfully introducing a Nurse to the Trust and £500 reward for all other roles
• Access to blue light card, which gives you discounts on shopping, holidays, cinema, dining, days out and more!

In the event of a high number of applications we reserved the right to close this advert early, so if you feel you have the right knowledge and experience for this role then please apply today!

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